TVET Monitoring and Evaluation Officer World Bank EASTRIP Careers – Inter University Council for East Africa (IUCEA)

Organization: Inter
University Council for East Africa (IUCEA)
Funding Source: World Bank
Project Name:
East Africa Skills for Transformation and Regional Integration Project
Duty Station:
Kampala, Uganda
Reports to: Project
Coordinator, EASTRIP
About US:
The Inter University
Council for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for coordinating the development of human resources
and research in the region.  IUCEA is charged with a number of
responsibilities among them being to coordinate academic and research
activities jointly undertaken by Partner states and member university
institutions.  The main objectives of IUCEA are to (i) facilitate
networking among universities in East Africa, and with universities outside the
region; (ii) provide a forum for discussion on a wide range of academic and
other matters relating to higher education in East Africa; and (iii) facilitate
maintenance of internationally comparable education standards in East Africa so
as to promote the region’s global competitiveness in higher education.
About EASTRIP Project:
The World Bank is
financing the establishment and implementation of an East Africa Skills for
Transformation and Regional Integration Project (EASTRIP), which initially
involves three East African countries along the Northern Transport Corridor
including Ethiopia, Kenya, and Tanzania. The Project’s development objectives
are to increase the access and improve the quality of TVET programs and to
support regional integration and regional economic corridors.
Job Summary:  The TVET Monitoring and Evaluation Officer
will prepare and implement EASTRIP activities and resources management. The job
holder will ultimately be responsible and accountable for the production of
quality outputs undertaken and financed under TVET Centres of Excellence (CEs),
and for proper management of accountability and reporting of the project funds,
including periodic Monitoring and Evaluation reports.
Key Duties and Responsibilities: 
  • Provide technical leadership in M& E to EASTRIP centers
  • Assist the Coordinator to develop and implement the projects’ annual
    workplans        and budgets.
  • Facilitate CEs to monitor execution of annual work-plans and timely
    address matters arising.
  • Schedule periodic meetings with each CE to establish project
    implementation progress and matters arising, which may need attention of
    the RFU and or the World Bank EASTRIP Project Team.
  • Timely preparation of relevant minutes and monitoring implementation
    of action plans from relevant meetings including the RSC and monthly
    review meeting
  • Ensure critical records for the project are well maintained
    including relevant clearances from the World Bank team
  • Track implementation of key tasks, and responses and keep the
    coordinator updated on the same
  • Coordinate a jointly agreed upon schedule for implementation support
    mission to the CEs by the RFU and the World Bank team.
  • Coordinate relevant meetings with national and regional TVET
    agencies and stakeholders linked to the project.
  • Plan for the biannual workshops for the CEs and ensure TVET CEs
    prepare timely annual work plans and procurement plans.
  • Ensure development and operationalization of a project M&E
    framework and effective operationalization of internal and external
  • In conjunction with the Project Coordinator, plan for and coordinate
    RSC meetings, and ensure that these take place as expected.
  • Plan for the biannual workshops for the CEs and ensure reports on
    the same are prepared and disseminated to the CEs and facilitate knowledge
    management, sharing and networking among the CEs and other partner
  • Develop and maintain project M&E plan, based on the Project
    Appraisal Document (PAD), Project Operation Manual (POM) and overall
    Project Development Objective (PDO).
  • Design, build and sustain an M&E system and tools, with
    particular focus on results as indicated in the Strategic Investment Plans
    (SIPs), Disbursement Linked Indicators and Results (DLIs/DLRs) and the
    long-term impact of the project with regard to coordination.
  • Prepare and submit periodic project reports in accordance with the
    project’s results framework and M&E reports, for submission to
    Regional Steering Committee and the World Bank.
  • Facilitate M&E planning, training and supervision of M&E
    activities in priority areas for all regional TVET Skills Centers.
  • Facilitate periodic review of the project operational manual, and
    ensure this is updated and shared with the CEs as required.
  • Facilitate bi-annual CEs satisfaction survey of the RFU services.
  • Support in monitoring and timely execution of EASTRIP Procurement
    Plan and procurement activities.;
  • Ensure the CoEs contacts, including emailing list, are regularly up
    to date and the project’s website is up to date.
  • Undertake any other functions related to the successful implementation
    of the project as directed by the Project Coordinator.
Key Performance Indicators
  • Timely implementation of annual work plans. At least 70 percent of
    the plans are satisfactorily executed.
  • Quarterly, Semi Annual and Annual Monitoring and Evaluation reports.
  • Satisfactory quarterly M&E reports as per the results framework.
  • Satisfaction surveys of CEs conducted and report shared timely to
    RFU and the World Bank Project Team.
  • Knowledge sharing meetings held.
  • Periodic reports on substantial matters arising from specific CEs
    contribute to the Project implementation support mission’s reports and
  • Participation in joint implementation support missions with the
    World Bank to EASTRIP centers.
  • Reports from Internal and External communication strategies
    documented and shared timely.
  • Reports on capacity building initiatives and tangible outputs of the
  • Comprehensive reports on Disbursement Linked Indicators and Results
    (DLIs/DLRs) and the long-term impact of the project with regard to coordination

Qualifications, Skills and Experience: 
  • The applicant must hold a Master’s Degree in fields related to TVET
    or engineering fields in the priority industries including energy,
    transport, manufacturing, agro processing and ICT with added Master’s
    Degree in Project Planning and Management or Monitoring and Evaluation or
    a Postgraduate Diploma in Project Planning and Management or Monitoring
    and Evaluation from a recognized institution is a must.
  • Ten years of working experience of management of TVET program or as
    senior technician in EASTRIP priority industries
  • Eight years of experience at a senior position in TVET
    programme/project management, preferably managing training and capacity
    building programmes/projects management, with track record of delivering
    key outputs in a timely manner. Monitoring and evaluation experience is a
    must. Familiarity with implementation of World Bank projects is an
    advantage. Experience with donor funded project management and reporting
    procedures is required.
  • Leadership, conceptual, analytical, and problem-solving skills.
  • Team player, who can guide and support co-workers.
  • Proactive and action oriented
  • Knowledge of programme/project monitoring and evaluation, as well as
    financial management.
  • Conversant with TVET dynamics in Eastern and Southern African
    sub-regions, and globally.
  • Excellent interpersonal, negotiation, communication and report
    writing skills.
  • Ability to dialogue with government, industry, international
    agencies and civil society leaders.
  • Strong IT skills (Word, Excel, Power point Presentation – PPT).
  • Additional language skills – Portuguese/French – is an advantage.
  • Ability to work in challenging multi-cultural environment.
  • Time management, attention to detail.
How to Apply:
All suitably
qualified and interested candidates should send their following application
letters should be accompanied with the following:
  • Certified copies of the applicants degree awards
  • Up to date and comprehensive Curriculum Vitae
  • Addresses of three referees, one of which should be the current
    immediate supervisor
Applications should
be marked “APPLICATION FOR THE POST OF ………..Title of Position….” in hard copy
(by hand or courier) addressed to:
The Executive
Council for East Africa
Plot M833, Kigobe
Kampala, Kyambogo
P.O. Box 7110,
Kampala, Uganda
Deadline: 3rd August 2018
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