The Ugandan Jobline

• Make all transport arrangements for the IDLO Uganda office
  including: 1) driving staff and consultants on official duties both within
  Kampala town and during up-country field missions; 2) driving HQ senior
  staff on working missions to Uganda; 3) liaising with externally
  contracted transport service providers to ensure timely delivery of
  contracted transport services.
• Support field and HQ mission preparation including preparation of
  Travel Request, Payment Requests and Purchase Requisitions.
• Ensure that the IDLO vehicle(s), including externally hired
  vehicles, is/are, always, in road-worthy condition, appropriately fueled
  and has/have valid insurance.
• Ensure the IDLO Uganda vehicle log-book is regularly updated.
• Assist in delivery of office mail and other related items within
  Kampala and liaise with externally contracted office courier service
  providers.
• Support the Finance and Programs team with logistical arrangements
  for Program and office meetings; assist in preparing and maintaining
  documentation for suppliers’ procurement and payments, meeting service
  providers to confirm venue set-up and liaising with contracted suppliers
  to ensure timely delivery of procured goods and services.
• Support the Finance and Administration Officer in preparing and
  maintaining purchase records, reports and price lists.
• Ensure proper control of the Program’s capital assets, including
  preparation and maintenance of an updated inventory system, in
  coordination with the relevant IDLO personnel;
• Coordinate and ensure timely availability of office supplies,
  stationery, consumables and kitchen supplies; maintain the office
  inventory register and prepare and submit periodic inventory reports.
• Support the program teams in maintaining filing records of Program
  documents and correspondence.

• The applicant for the International Development Law Organization
  (IDLO) Transport/Logistics Assistant job must hold a diploma-level
  qualification in logistics or any other relevant field with valid driver’s
  license.
• At least three (3) years of relevant experience in a similar role,
  including at least 1 year in administration and/or logistics for
  international organizations or large national organizations in Uganda.
• Excellent driving skills with experience driving in all the four
  regions of Uganda and working knowledge of major road routes serving the
  various districts in the country.
• Good working knowledge of vehicle operations including demonstrable
  ability to detect vehicle problems and take appropriate action.
• Good knowledge of Microsoft Word and Excel. Proficient use of other
  ICT and internet software including in data management will be an
  additional advantage.
• Demonstrable knowledge of best practices in supplier management and
  events management.
• Proven ability to work well within and as part of a team.
• Open to work in long hours as and when required.
• Ability to work under pressure with tight deadlines, flexibility and
  to respond in timely manner to queries and provide feedback.
• Enthusiastic and proactive attitude including willingness to travel
  frequently to the field.
• Self-motivated and dynamic with a willingness and ability to use initiative  to assist the  organization to achieve its objectives;
  and
• Highly developed sense of ethics, integrity and commitment to IDLO’s
  mandate.
• Languages: Fluency
  in English is required. Fluency in any of the widely spoken local
  languages in Uganda will be an added advantage.

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