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Transport/Logistics Assistant Jobs – International Development Law Organization (IDLO)

Organisation:
International Development Law Organization (IDLO)
Funding Source: Swedish International Development Cooperation Agency (SIDA)
Duty Station: 
Kampala, Uganda
Reports to: Finance
and Administration Manager
About US:
The International
Development Law Organization (IDLO) enables governments and empowers people to
reform laws and strengthen institutions to promote peace, justice, sustainable
development and economic opportunity. We contribute to creating stable and
inclusive societies where every person can live free from fear and want, in
dignity and under the rule of law.
About Program:
IDLO, with the
financial support of the Swedish International Development Cooperation Agency
(Sida) is currently undertaking the inception of a 5-year Community Justice
Program (CJP) that seeks to enhance the accessibility, quality and
sustainability of justice services delivered for rural, vulnerable and
marginalised communities in Uganda. The CJP, to be rolled-out once the country
office set-up is completed, will focus on legally-empowering grassroots
communities, and enhancing the capacity of duty bearers at the community level
to provide the most vulnerable and marginalised citizens with quality legal
knowledge and legal aid to uphold their basic rights, challenge their
grievances in an equitable manner, and obtain effective justice remedy and
reparation or compensation from both formal and informal justice mechanisms.
Key Duties and Responsibilities: 
  • Make all transport arrangements for the IDLO Uganda office
    including: 1) driving staff and consultants on official duties both within
    Kampala town and during up-country field missions; 2) driving HQ senior
    staff on working missions to Uganda; 3) liaising with externally
    contracted transport service providers to ensure timely delivery of
    contracted transport services.
  • Support field and HQ mission preparation including preparation of
    Travel Request, Payment Requests and Purchase Requisitions.
  • Ensure that the IDLO vehicle(s), including externally hired
    vehicles, is/are, always, in road-worthy condition, appropriately fueled
    and has/have valid insurance.
  • Ensure the IDLO Uganda vehicle log-book is regularly updated.
  • Assist in delivery of office mail and other related items within
    Kampala and liaise with externally contracted office courier service
    providers.
  • Support the Finance and Programs team with logistical arrangements
    for Program and office meetings; assist in preparing and maintaining
    documentation for suppliers’ procurement and payments, meeting service
    providers to confirm venue set-up and liaising with contracted suppliers
    to ensure timely delivery of procured goods and services.
  • Support the Finance and Administration Officer in preparing and
    maintaining purchase records, reports and price lists.
  • Ensure proper control of the Program’s capital assets, including
    preparation and maintenance of an updated inventory system, in
    coordination with the relevant IDLO personnel;
  • Coordinate and ensure timely availability of office supplies,
    stationery, consumables and kitchen supplies; maintain the office
    inventory register and prepare and submit periodic inventory reports.
  • Support the program teams in maintaining filing records of Program
    documents and correspondence.


Qualifications, Skills and Experience: 
  • The applicant for the International Development Law Organization
    (IDLO) Transport/Logistics Assistant job must hold a diploma-level
    qualification in logistics or any other relevant field with valid driver’s
    license.
  • At least three (3) years of relevant experience in a similar role,
    including at least 1 year in administration and/or logistics for
    international organizations or large national organizations in Uganda.
  • Excellent driving skills with experience driving in all the four
    regions of Uganda and working knowledge of major road routes serving the
    various districts in the country.
  • Good working knowledge of vehicle operations including demonstrable
    ability to detect vehicle problems and take appropriate action.
  • Good knowledge of Microsoft Word and Excel. Proficient use of other
    ICT and internet software including in data management will be an
    additional advantage.
  • Demonstrable knowledge of best practices in supplier management and
    events management.
  • Proven ability to work well within and as part of a team.
  • Open to work in long hours as and when required.
  • Ability to work under pressure with tight deadlines, flexibility and
    to respond in timely manner to queries and provide feedback.
  • Enthusiastic and proactive attitude including willingness to travel
    frequently to the field.
  • Self-motivated and dynamic with a willingness and ability to use initiative  to assist the  organization to achieve its objectives;
    and
  • Highly developed sense of ethics, integrity and commitment to IDLO’s
    mandate.
  • Languages: Fluency
    in English is required. Fluency in any of the widely spoken local
    languages in Uganda will be an added advantage.
How to Apply:
All qualified and
interested applicants are encouraged to apply via our website at the link below
and submit the completed IDLO Personal History Form (PHF), resume and cover
letter.
Deadline: 31st July 2018
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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