The Ugandan Jobline

• Lead coordination between the logistics team and program managers to
  facilitate effective, efficient, and timely implementation of DRC
  logistics procedures according to DRC’s Operations Handbook on Warehouse,
  Assets & Inventory, and Fleet Management chapters.
• Ensure Program Managers and other key program staff are informed of
  areas of logistics responsibilities and where cooperation from other
  departments is required.
• Produce logistics reports on a weekly and monthly basis such as
  warehouse stock report, fleet utilization report, and asset lists
  according to DRC’s internal templates and procedures – ensure that correct
  templates are being used and filled out in their entirety, flagging issues
  and gaps in documentation to the Area Manager or Country Supply Chain
  Manager as required.
• Conduct spot checks of warehouse, fleet, and asset management to
  ensure implementation and documentation is up to date and produce review
  reports on areas where improvement is needed.
• Develop work plans with Logistics staff as necessary to increase
  compliance and understanding of DRC procedures.
• Report all anomalies on documentation to the Area Manager and
  Country Supply Chain Manager immediately.
• Enforce DRC’s Code of Conduct, support the Area Manager with any
  reporting on issues related to corruption, collusion, and fraud.

• Establish a rigorous, accountable, and transparent procurement
  system, compliant with the DRC Operations Handbook chapter on Procurement
  Management, local law, and donor requirements.
• Advocate with all program teams in the field for procurement
  planning, in line with DRC Operations Handbook and Area Performance
  Indicators (APIs), this includes leading the process of procurement
  planning and convening regular meetings with Program colleagues to provide
  feedback on planned purchases, committing to realistic timelines for
  delivery and implementation.
• Supervise all procurement processes and implement/reinforce a
  tracking system for all local and central procurement on behalf of program
  teams.
• Responsible for ensuring a weekly Procurement Tracking Table (PRTT)
  is updated and accurate, circulated on a weekly basis to Kampala and all
  Area Program, Finance, and Supply Chain colleagues.
• Ensure suppliers are vetted according to DRC policies and an updated
  supplier database exists with comments on performance and contract
  tracking.
• Ensure proper accounting, reporting, internal controls and
  maintenance/filing of records.
• Enforce a zero-tolerance policy regarding corruption and contribute
  to ensuring complaints are recorded and investigated appropriately, in
  line with the DRC Code of Conduct and Accountability Framework.
• Coordinate with Country Supply Chain Manager to ensure that all
  issues are reported and solutions are realized as the issues arise.

• Ensure all assets have service/maintenance records and where
  necessary that assets are disposed of according to DRC guidelines and
  local laws.
• Provide training and management to Logistics Assistant with regards
  to asset management and tracking and ensure implementation of tracking
  system is in place at each location.
• Ensure all DRC assets are registered, tracked, and maintained in
  line with DRC asset management policies.
• Ensure the implementation of regular asset verification at least on
  a bi-annual basis.
• Ensure the inclusion of donor requirements in asset registers to
  facilitate correct asset transfer/disposal during project liquidation.
• Implement monitoring and evaluation of stock management systems,
  including implementation of stock cards and bin cards, as well as regular
  tracking of receipt and dispatch of items.
• Ensure Program staff are informed of roles and responsibilities of
  logistics staff, including making recommendations to the Area Manager
  regarding approved signatories on standard documentation (waybills,
  Release Orders, Goods Received Notes, etc.) as per the DRC Operations
  Handbook.

• Ensure appropriate fleet management, in line with DRC guidelines,
  through the use and verification of log books, fuel consumption registers
  and regular servicing and maintenance.
• Analyze the DRC vehicle usage to maximise efficiency and ensure
  timely program implementation.
• Inspect all DRC vehicles for registration and appropriate licencing
  documents.
• Track all fleet and produce a consolidated asset utilization report
  on a monthly basis for review.
• Make recommendations to Area Manager and Country Supply Chain
  Manager regarding improvements to fleet utilization, vehicle maintenance,
  and disposal on at least a monthly basis.
• Ensure Weekly Movement Plans are implemented and all KISS movements
  are coordinated to other Area / Field / Country Offices are done in
  accordance with the DRC Fleet Utilization Policy.

• Produce work plans for logistics and procurement staff and train
  staff on regular updates of work planning and reporting against SMART
  objectives.
• Based on Grant Opening meetings and requirements for the Supply
  Chain departments, make recommendations on staffing to the Area Manager
  and support with recruitment as required and requested.

• Ensure compliance with donor requirements regarding procurement,
  inventory, and asset management.
• Train staff on compliance with internal reporting requirements and
  required contributions to donor and other reporting.
• Support program teams’ and managers’ with logistics and build
  program staff capacity.

• The ideal candidate for the Danish Refugee Council (DRC) Supply
  Chain Officer –Procurement job placement should hold a Degree in Supply
  Chain/Procurement/Logistics Management.
• Five years of post-graduate related work experience in Supply Chain
  management.
• Previous experience of working in international NGOs.      
• Proven ability in the implementation of large-scale logistics and
  programs with large-scale procurement requirements.
• High integrity, pro-active, stable, robust character and a good
  team-player
• Highly motivated, results-oriented, and with well-developed
  problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to
  meet tight deadlines.
• Excellent communication skills
• Excellent analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with
  limited supervision
• Knowledge of computers: word processing, database management
  packages.
• Languages:
  Communication skills in English required. Knowledge of Alur, Lugbara, Luo,
  Madi and other local languages widely spoken in Northern Uganda is an
  advantage.

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