Senior Procurement Officer NGO Jobs – World Wide Fund for Nature (WWF)

Job Title:         Senior Procurement Officer
Organization: World
Wide Fund for Nature (WWF)
Duty Station: Kampala,
Reports to: Finance
About Us:
WWF is one of the
world’s largest independent and experienced Conservation organizations
operating in over 100 Countries in the world. WWF UCO implements a number of
national programmes promoting environment conservation in Uganda. WWF’s mission
is to stop the degradation of our planet’s natural environment, and build a
future in which humans live in harmony with nature.
Key Duties and Responsibilities: 
  • Develop a coherent procurement master plan to guide procurement
    activities for all departments and projects of the Country office for the
    year. This includes but is not limited to goods and services such as
    workshops venues, office items, IT equipment and related accessories,
    consultants etc.
  • Update the procurement Plan of the Office to ensure that the
    projects /core office have the goods and services required timely and in
    accordance with the donor regulations, standards and procedures.
  • Prepare and updates the grant agreements with partners;
  • As the head of the procurement committee, organize meetings and
    participate in the selection/use of prequalified suppliers; vendor rating
    to ensure lair vendor selection for all procurement processes per the set
  • Receive and check for clarity and approval of all procurement
    requests from various departments
  • Prepare bid proposals, RFQs and tender documents for approval before
  • Coordinate receipt of quotations from suppliers
  • Analyze quotations and prepare bid analysis as per procurement
  • As a member of the procurement and disposal committee, prepare
    minutes and reports of discussions and decisions held;
  • Determine/confirm the appropriate procurement method to be used
    depending on the size and complexity of commitments: ‘
  • Ensure the publication of the method of procurement /open,
    restricted, direct, etc).
  • Prepare, coordinate the evaluation of offers and write/post reports
    of these sessions;
  • Coordinate the collection and review evaluations of providers
    (before and after the provision of services) and/or partners‘ recipients
    oi funds of the WWF.
  • Prepare contracts and agreements for works, services and partners
  • Ensure compliance with tax requirements
  • Manage and update the database of service providers, update the list
    of the third parties and coordinate their assessment/evaluation
  • Raise local Purchase Orders and contracts tor approval
  • In conjunction with the requester, receive and verify the deliveries
    of orders from suppliers within the recommended time frame;
  • Ensure all procurements are thoroughly documented in agreed format
    an d filed within the right time frame
  • Manage communication with suppliers and staff to facilitate smooth
    implementation of procurement procedures.
  • Supervise the Admin assistant/Procurement secretary
  • Insurance administration tor motor vehicles and other fixed assets tn
    liaison with the Insurance firms.
  • Verity physical inventory and stock by conducting spot checks
    periodically and investigating discrepancies.
  • Maintain an up to date and accurate asset register.
  • Supervise outsourced services such as cleaning, security. and
  • Oversee maintenance of assets, equipment and machines as needed such
    as office generator, water supply, electrical installations, gardening,
    security and sewerage systems
  • Coordinate timely disposal of old and obsolete 0fliC9 equipment and
    assets, as per guidelines on disposal
  • Ensure proper allocation, maintenance and utilization of equipment
    and office furniture especially those in the common areas;
  • Maintain a proper record keeping in regard to billings, service
    contracts and ensure that queries/anomalies are dealt with
  • Act as the custodian of the Office keys, to ensure the office is
    opened on time and properly closed at the end of the work day, following
    the relevant requirements for office safety and security.
  • Ensure compliance with all safety and health procedures and
  • Supervise the drivers and support staff. Support
  • Provide assistance to field offices to ensure compliance with
    procurement procedures;
  • Conduct field visits to partners and WWF field offices ensure that
    the appropriate procurement procedures were followed.
  • Verify compliance with the terms of the contract and the terms of
    payment, post the documents needed for payment (demand, supply, purchase
    order or contract, codification of the budget lines, score sheet, approval
    products expected), prior to submission for payment;
  • Follow-up on the recommendations of the internal/external auditors
    for procurement issues
  • Ensure the update of procurement policies and procedures within WWF
  • based on updates as well as changes in the laws and regulations in
    force in Uganda (in particular the law of Finance)
  • Perform any other tasks requested by the supervisor

Qualifications, Skills and Experience: 
  • The applicant for the World Wide Fund for Nature (WWF) Senior
    Procurement Officer job placement must hold a Bachelor’s degree in any
    business related field with a specialization or bias in Procurement and
    CIPS qualification will be an added advantage
  • Four years of progressive relevant on job experience, preferably in
    a busy NGO setting/Donor funded protect.
  • Knowledge of contract management, drafting contracts and other key
    procurement related documentation and managing office administrative tasks
  • Project management knowledge
  • Good computer skills (Word, Excel, PowerPoint, etc.).
  • Excellent interpersonal skills with the ability to develop and
    maintain strong Cross-cultural professional relationships
  • High degree of accountability
  • Excellent organisational and coordination skills
  • Team player with strong interpersonal skills
  • High level of professionalism, maturity and integrity when dealing
    with sensitive information and issues
  • Willingness to adhere and commit to WWF‘s values
  • Working within tight deadlines
  • Working both interdisciplinary and in multidisciplinary teams,
    particularly in the implementation m cross-country activities and
    projects, and multi-donor programmes
  • Detail-oriented
  • Impartial and Patient
How to Apply:
All interested
candidates should send their cover letters and updated CVs via Email to: with the subject line “UCO-SPAO.”
Deadline: 21st July 2018
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