Job Title: Senior Personal Secretary
Organisation: Local
Government Finance Commission (LGFC)
Government Finance Commission (LGFC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Commission
Chairperson
Chairperson
About US:
Local Government
Finance Commission (LGFC) envisions “a Uganda with Financially Sustainable
Local Governments that provide Efficient and Effective Services.” LGFC exists
in order: “to Ensure Effective Mobilisation and Equitable Distribution of
Financial Resources for Service Delivery in Local Governments.”
Finance Commission (LGFC) envisions “a Uganda with Financially Sustainable
Local Governments that provide Efficient and Effective Services.” LGFC exists
in order: “to Ensure Effective Mobilisation and Equitable Distribution of
Financial Resources for Service Delivery in Local Governments.”
Job Summary: The Senior Personal Secretary will provide
Secretarial, administrative, office managerial and public relations services to
the commission
Secretarial, administrative, office managerial and public relations services to
the commission
Key Duties and Responsibilities:
Provides
secretarial services which includes:
secretarial services which includes:
- In conjunction with relevant officers, drawing up and monitoring
appointments and programmes; - Taking dictation, transcribing and presenting accurate and error
free work; - Attending to callers, either in person or on telephone;
- Receive and Disseminate correspondences, mails and other information
for the office plus making and following up on appointments; - Ensure timely responses to inquiries and correspondences to and from
office; - Receiving incoming email and supervising the dispatch of outgoing
email. - Organizing meetings, taking minutes and conveying the decisions of
such meetings to the relevant offices; - Carries out researches, prepares and writes articles and press
statements for the Chairperson for the media; - Ensuring that the relevant documents for meetings and speeches are
produced on time and properly organized; - Drafting letters of routine nature
Provides Office
Managerial services which includes:
Managerial services which includes:
- Ensuring cleanliness and orderliness of the office;
- Managing records in accordance with established security and records
management procedures; - Requisitioning and managing office stationery and equipment.
- Supervising the Secretarial and Office Assistants
Key Performance Indicators:
- High quality secretarial services provided
- High quality office managerial service provided
Qualifications, Skills and Experience:
- The Senior Personal Secretary should hold a Bachelor’s Degree in
Secretarial Studies IB.SES), or equivalent qualifications from a
recognized awarding institution; - An additional qualification in office management and or public
relations, mass communication is an added advantage. - Three years of experience as Personal Secretary is required.
Competences
Technical
- Computer skills using several Micro-office packages such as Word,
PowerPoint, Excel and Database Management. - Knowledge of using various office machines like fax, photocopiers
and audio equipment; - Knowledge of Kiswahili or French or Germany or Arabic
- Knowledge of Records and Information Management;
Behavioral
- Ethnics and Integrity
- Concern for standards
- Good Communication Skills
- Public Relations and Customer Care
- Team Work
- Confidentiality; and
- Time Management.
How to Apply:
Application should
be submitted to the Secretary, Local Government Finance Commission, P. O. Box
23143, Kampala. Uganda
be submitted to the Secretary, Local Government Finance Commission, P. O. Box
23143, Kampala. Uganda
Deadline: 31st July 2018
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