Registry Assistant UN Data Jobs – United Nations High Commissioner for Refugees (UNHCR)

Job Title:      Registry
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10019367
Vacancy Notice: 044/2018
Duty Station: 
Kampala, Uganda
Reports to:
Associate Protection Officer
Grade: GL4
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:
The Registry Assistant will provide clerical assistance to the immediate
supervisor to ensure proper recording of all incoming and outgoing
correspondence as well as maintenance of central files and records within the
office. S/he will receive regular guidance and instructions from his/her
supervisor. As per specific instructions, the incumbent may require liaising
with other internal or external entities, to ensure effective delivery of
services and achievement of objectives. The nature of certain tasks requires
discretion and confidentiality as per UNHCR standards and practices. The
incumbent workload and the assignments will remain under constant scrutiny and
direction of the supervisor
Key Duties and Responsibilities: 
  • Receive record and forward incoming correspondence and manage its
    proper distribution to the responsible officer
  • Work closely with external contacts following up on official
    documentation with Government, Embassies and Consulates to ensure proper
    delivery of documents and timely action
  • Ensure dispatch of outgoing mail to respective destinations through
    courier services or other means of dispatch.
  • Draft routine correspondence, and respond to queries relating to
    area of responsibility
  • Ensure that an orderly and systematic filing system is maintained in
    Registry for efficient and timely retrieval of files
  • Ensure the general maintenance and smooth running of the Registry,
    i.e. physical arrangement, cleanliness and security
  • May be required to provide clerical and administrative support by
    stocking and supplying stationery, receive and dispatch of external and
    internal office pouches and handle all official documentation.
  • Operate office equipment such as photocopiers and computers
  • Perform any other duties as required.
Key Performance Indicators:
  • Incoming correspondence is recorded and distributed to responsible
  • Outgoing correspondence is promptly dispatched
  • Office records are organized, stored, disposed, preserved, protected
    and accessed according to UNCHR Records and Archives procedures and
    guidelines in the established recordkeeping systems and facilities. 

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Registry Assistant
    job opportunity should have completed Secondary Education or equivalent
    technical or commercial school
  • At least five years of previous job experience relevant to the
  • Good computer skills (MS office).
  • Completion of UNHCR learning programmes or specific training
    relevant to functions of the position.
  • Fluency in English and working knowledge of another relevant UN
    language or local language.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
Deadline: 31st July 2018
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