Project Coordinator, EASTRIP Project Careers – Inter University Council for East Africa (IUCEA)

Organization: Inter
University Council for East Africa (IUCEA)
Funding Source: World Bank
Project Name:
East Africa Skills for Transformation and Regional Integration Project
Duty Station:
Kampala, Uganda
Reports to: Executive
About US:
The Inter University
Council for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for coordinating the development of human resources
and research in the region.  IUCEA is charged with a number of
responsibilities among them being to coordinate academic and research
activities jointly undertaken by Partner states and member university
institutions.  The main objectives of IUCEA are to (i) facilitate
networking among universities in East Africa, and with universities outside the
region; (ii) provide a forum for discussion on a wide range of academic and
other matters relating to higher education in East Africa; and (iii) facilitate
maintenance of internationally comparable education standards in East Africa so
as to promote the region’s global competitiveness in higher education.
About EASTRIP Project:
The World Bank is
financing the establishment and implementation of an East Africa Skills for
Transformation and Regional Integration Project (EASTRIP), which initially
involves three East African countries along the Northern Transport Corridor
including Ethiopia, Kenya, and Tanzania. The Project’s development objectives
are to increase the access and improve the quality of TVET programs and to
support regional integration and regional economic corridors.
Job Summary:  The Project Coordinator, EASTRIP will ensure
that the project is properly managed and coordinated for successful preparation
and implementation in accordance with the objectives and Terms of Reference of
the Regional Facilitation Unit, the job holder will provide overall
coordination of the project strategic leadership in coordinating the
preparation and implementation of EASTRIP activities and resources management.
S/he will be the focal point for stakeholders (the governments of the
participating countries, the World Bank, interested institutions, media etc.).
S/He will be responsible for the production of quality outputs undertaken and
financed under TVET Regional Centres of Excellence (CEs), and for proper
management of accountability and reporting of the project funds.
Key Duties and Responsibilities: 
  • Lead in the overall delivery of the project, in accordance with the
    Project Appraisal Document (PAD), EASTRIP Operational Manual, the Grant
    Agreement, and all other relevant World Bank operational policies and
  • Actively mobilize the private sector and work closely with RSC and
    EASTRIP centers
  • Manage day-to-day project activities at the RFU, including support
    and guidance to the RFU staff.
  • Prepare the RFU annual work plans and procurement plans and oversee
    their execution, and reporting on the same.
  • Ensure that semi-annual project M&E reports are based on the
    project’s results framework.
  • Ensure that the required project financial reports are prepared and
    submitted on time. These include quarterly (or semi-annual) unaudited
    interim financial reports and annual audit report.
  • Directly manage and execute activities as per the Financing
    Agreement with the World Bank, which may need attention of IUCEA
    management as the RFU, Regional Steering Committee (RSC) and or the World
    Bank Project Team.
  • Plan for RSC and EASTRIP Semi-annual Technical and Advisory
    meetings, and ensure that these take place as planned.
  • Manage overall financial and procurement functions of the project as
    per the project’s grant agreement.
  • Facilitate timely execution of the agreed upon project procurement
  • Facilitate and support knowledge management, sharing and networking
    among the CEs and other partner institutions.
  • Provide supervision to the procurement function on EASTRIP
    Procurements to ensure implementation of decisions of the Procurement and
    Tender Committee is effected done;
  • Organize and attend regular EASTRIP management meetings with the
    World Bank.
  • Undertake any other functions related to the successful
    implementation of the project as directed by the IUCEA Executive
  • Participate in joint implementation support missions with the World
    Bank to EASTRIP centers.
  • Develop and maintain an EASTRIP expert consultant roster and Hire
    and management relevant expert consultants to support EASTRIP centers as
    well as RSC and EASTRIP Technical and Advisory meetings as needed.
Key Performance Indicators:
  • Timely implementation of annual work plans and procurement plan. At
    least 70 percent of the plans are satisfactorily executed.
  • Timely preparation and submission of the required financial reports.
  • Reports or minutes of regular meetings of relevant industries, RSC
    meetings and Project’s technical and advisory workshops as required.
  • Satisfaction surveys of CEs conducted.
  • Knowledge sharing meetings held.
  • Periodic reports on substantial matters arising from specific CEs
    contribute to the Project implementation support mission’s reports and
  • EASTRIP website managed properly
  • Communication materials developed and disseminated
  • Database on project/ activities, reports and outputs maintained

Qualifications, Skills and Experience: 
  • The applicant for the Project Coordinator, EASTRIP job must hold a Master’s
    Degree in STEM related subjects. A Master’s Degree in Project Planning and
    Management and/or a Postgraduate Diploma in Project Planning and
    Management from a recognized institution is an added advantage.
  • A minimum of fifteen years of working experience in direct
    management of TVET institutions and/or in EASTRIP priority industries
    including energy, transport, agro-processing, manufacturing, and ICT. S/He
    must have served at least 8 years at a senior management position in
    public or private TVET institutions, with track record of delivering key
    outputs in a timely manner.
  • Five years of experience working in related industries preferably in
    senior level or training positions. Familiarity with implementation of
    World Bank projects is an advantage.
  • Experience with donor funded project management and reporting
    procedures is a requirement.
  • Have a vision, reputation, and leadership ability to work with
    private sector
  • Leadership, conceptual, analytical, and problem-solving skills.
  • Good team player, who can guide and support co-workers.
  • Previous experience in project/programme management.
  • Experience in managing training and capacity building programs preferred.
  • Knowledge of programme/project monitoring and evaluation, as well as
    financial management and procurement.
  • Conversant with higher education and research dynamics in Eastern
    and Southern African sub-regions, and globally.
  • Excellent interpersonal, negotiation, communication and report
    writing skills.
  • Ability to dialogue with government, international agencies and
    civil society leaders.
  • Strong IT skills (Word, Excel, Power point Presentation – PPT).
  • Additional language skills – Portuguese/French – is an advantage.
  • Ability to work in challenging multi-cultural environment.
  • Time management, attention to detail.
How to Apply:
All suitably
qualified and interested candidates should send their following application
letters should be accompanied with the following:
  • Certified copies of the applicants degree awards
  • Up to date and comprehensive Curriculum Vitae
  • Addresses of three referees, one of which should be the current
    immediate supervisor
Applications should
be marked “APPLICATION FOR THE POST OF ………..Title of Position….” in hard copy
(by hand or courier) addressed to:
The Executive
Council for East Africa
Plot M833, Kigobe
Kampala, Kyambogo
P.O. Box 7110,
Kampala, Uganda
Deadline: 3rd August 2018
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