Procurement Officer US Non-profit Jobs – Lutheran World Relief (LWR)

Job Title:     Procurement
Officer
Organisation:
Lutheran World Relief (LWR)
Duty Station: Uganda
Reports to:
Sub Program Manager
About US:
Lutheran World
Relief is a US non-profit organization that works with local partners to
provide lasting solutions to poverty, injustice and human suffering. LWF Uganda
works to reduce people’s vulnerability, supporting them to realize their
potential, to build on their assets, and to respond to their own problems and
needs. LWF Uganda currently has five areas of operation in Pader, Kitgum,
Adjumani, Katakwi, Sembabule, Kampala and Kamwenge Districts.
Key Duties and Responsibilities: 
  • Takes lead in all procurement activities at the Sub Program level
    and ensures that all procurements are made in line with the LWF
    Procurement Manual;
  • Liaises with the Accountant and Heads of Section to ensure correct
    coding for purchasing of goods;
  • Prepares all necessary documentation for procurement of goods and
    services (i.e. procurement plan, supply requisitions, quotations, bid
    documents, agreements etc.);
  • In consultation with suppliers/vendors, he/she coordinates the
    delivery of goods purchased and makes timely arrangements for delivery of
    items to the camps;
  • Drafts correspondence related to procurement including letters to
    suppliers and follows up with them to ensure timely and safe delivery of
    goods and services;
  • Ensures that cash/cheque advances for procurement are accounted for
    in an appropriate and timely manner;
  • Ensures that timely payment is made to the suppliers after delivery
    of goods and services as specified in the LPO and/or contract;
  • Conducts regular Market survey of commonly use supplies and
    prequalification of eligible suppliers and establish supplier data base;
  • Maintains files of correspondence, reports and supporting
    documentation relating to procurement as evidence of compliance with the
    procurement procedures;
  • Maintains a proper system of way bills to control the dispatch and
    receipt of purchases, and items returned to suppliers for repair and/or
    replacement;
  • Liaises with the Administrator & stores/warehouse on safe and
    secure storage of items whilst in the office compound;
  • Prepares timely procurement minutes in accordance with the decisions
    made by the tender committee on the purchase of goods and/or services;
  • Ensure that all LWF/DWS assets are coded/tagged appropriately.


Qualifications, Skills and Experience:
  • The ideal candidate for the Lutheran World Relief
    (LWR) Procurement Officer job opportunity should hold a Bachelor’s
    degree in Procurement and Logistics, BBA, or equivalent;
  • Professional qualifications or any other recognized certification in
    supply chain management is an added advantage;
  • Three years of professional experience in procurement and logistics
    management with reputable organization;
  • Strong oral and written communication and interpersonal skills;
  • Good Computer skills in MS Excel, MS Word, MS Access;
  • Ability to work independently with minimum supervision in tight
    deadline driven environment;
  • Ability to negotiate with vendors in a transparent manner;
  • Ability to work on own initiative, proactive attitude and a team
    player;
  • Good team player and strong interpersonal and communication skills;
  • Commitment to excellence and high quality results.
How to Apply:
Applications
(motivation letter and detailed curriculum vitae in English), with the names
and e- mail addresses of three persons who know the applicant professionally,
should be sent via Email to: recruitment@lwf.or.ug. Please do not include
certificates for education, trainings, etc. Please use the title of the job you
are applying for as the subject line. Hand delivered applications can also be
sent to our Offices in Kampala. Please indicate the position you have applied
for on the top of the parcel addressed to:
The Human Resource
Manager
Lutheran World
Federation
Plot 1401, Ggaba,
Road after the American Embassy
P.O. Box 5827,
Kampala, Uganda.
Deadline: 20th July 2018
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