The Ugandan Jobline

• Manages all activities associated with the delivery and receipt of
  goods/commodities from internal or external vendors to planned
  destinations in Kaabong office in coordination with MC staff
• Plan goods delivery to MC Kaabong office or Project sites in
  accordance to the needs, while minimizing cost and taking into account any
  other delay effects
• Maintain strict adherence to relevant donor policies and procedures
• Tasked with negotiating contracts with any service providers and
  suppliers
• Complete required and customary documentation for any goods such as
  waybills, bills of lading, customs declarations etc.
• Maintain contact with partners (NGO partners and others) to ensure
  smooth coordination of operations activities
• All other activities to ensure the smooth and consistent delivery of
  goods and supplies to offices or distributions points.
• Procurement – Participates in all procurement activities to ensure
  purchasing is done according to Mercy Corps procurement policy and
  completed in a timely manner, including, but not limited to:
• Obtains quotations and pro forma invoices from suppliers and vendors
  as necessary;
• Prepares Quotation Analysis and submits to the relevant supervisors.
• Completes Goods Received Notes for items received from Head office.
• Maintains current and orderly files of all procurement documents
  processed through the Head office.
• Maintain the PR linked database in computer and ensures the hardcopy
  files match the database softcopy

• All operations files must be clearly maintained. These files must
  always be updated, organized, clearly marked, and complete.
• Pipeline prospectus reports for all good/commodities request by MC
  in for Kaabong office or program, produced and filed by field office or
  program.
• Warehouse reports (including receipts, dispatches, internal waybills,
  and information regarding laborers and equipment), produced and filed by
  month
• Manuals, documentation, receipts, shipping documents, and other
  critical information such as passwords or programming is to be safely kept
• Copies of goods receiving notes for all procured items purchased in
  Uganda Kampala and transferred to MC Kaabong field office

• Maintain the asset records for the Kaabong office and update a
  centralized Assets inventory of all MC Uganda offices
• Ensure all the items bought that falls under Asset category
  according to MC Policies are properly registered on the Asset Register
  with all the required information
• Maintain a softcopy of the Asset Register for Kaabong.
• Liaise with the field offices on the Assets Management, monitor if
  the register is properly maintained and it matches with the centralized
  softcopy.
• Every six months review and physically crosscheck the Asset Register
  with the assets to ensure the asset tags are available on the assets and
  update the assets condition – depreciation if applicable.
• Overall responsibility for the MC Uganda Operations
• Conduct himself/herself both professionally and personally in such a
  manner as to bring credit to Mercy Corps.
• Perform other tasks as requested and needed by the Mercy Corps
  Operations in Kaabong.
• Conduct him/herself both professionally and personally in such a
  manner as to bring credit to mercy corps and not to jeopardize its
  humanitarian mission
• Ensure compliance with security procedures and policies as
  determined by Mercy Corps Country Program.
• Proactively ensure that team members operate in a secure environment
  and are aware of policies.

• The ideal candidate for the Mercy Corps Operations Officer job
  opportunity should a bachelor’s degree Procurement and Logistics
  Management, Business Management, or a closely related field.
• A minimum of three years’ experience in logistics, procurement,
  fleet management and warehousing with international NGOs is an asset.
• Strong organizational skills, ability to maintain the procurement
  and logistics filing system, ability to interact effectively with
  international and national personnel, adaptability to unanticipated
  circumstances,
• Microsoft Office computer skills and experience with using email.
• Proven ability to solve problems independently without supervision
• Ability to communicate in English.
• The successful candidate will be capable of multi-tasking, rapid
  decision-making, have initiative, drive and a lot of energy, as well as
  high emotional intelligence, constructive mentoring skills and proven experience
  with capacity building
• S/he will be committed to long-term program sustainability and the
  delivery of high-impact activities at the community level.
• Successful Mercy Corps team members have a strong commitment to
  teamwork and accountability, thrive in evolving and challenging
  environments, and make effective written and verbal communication a
  priority.

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