Grants Officer US Non-profit Jobs – IntraHealth International

Job Title:      Grants Officer
Organisation: IntraHealth
Duty Station: Kampala,
About US:
International is a non-profit organization that was founded in North Carolina,
United States and has been working in over 30 years in over 100 countries.
IntraHealth has empowered health workers to better serve communities in need.
IntraHealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems, harnessing technology,
and leveraging partnerships. In collaboration with governments, nongovernmental
organizations, and private- sector organizations around the world, IntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools, supplies, information, training, and support they need to
provide communities they serve with the best possible opportunity for health
and well-being.
Job Summary:  The Grants Officer will be responsible for the
provision of contract and sub-agreement support to sub awardees and will ensure
compliance with the terms and conditions of the awards, applicable to
IntraHealth and US Federal Government cost and administrative principles,
polices and regulations. S/he will report to the Finance Manager and will work
closely with sub awardees, the HRH officers, and the Team Lead to ensure
compliance with all policies and procedures as outlined in the grant documents
Key Duties and Responsibilities: 
  • Actively participate in Pre-Award assessment process and ensure
    organizations have the capacity to appropriately manage their sub award.
  • Participate in the analysis and evaluation of grant applications.
  • Work collaboratively with programs team and the Contracts Grants and
    Procurement department at HQ to finalize sub agreement award documents.
  • Working with the finance team and programs team, ensure that
    subawardess develop grant budgets that correspond with subawardee’s
    technical scope of work.
  • Ensure each subawardee has an active contract at all times.
  • Ensure subawardees adhere to contractual and donor regulations at
    all times, including accurate and up to date financial reporting and
  • Work collaboratively with Finance team and technical staff to
    monitor sub recipient performance to ensure compliance with the terms and
    conditions of award.
  • Conduct all grants management reporting, budget monitoring, and
    other operational activities related to Sub Awardee compliance.
  • Prepare monthly a summary financial report for each Sub Awardee and
    forward to his/her supervisor for review and submission.
  • Ensure that each sub awardee submits fund requests in a timely
  • Ensure each Sub Awardees receives the necessary funds to carry out
    their technical scope of work while ensuring that the obligated amount of
    funds is not overspent.
  • Monitor Sub Awardees’ expenditures against approved budget and
    program objectives and ensure that Cash Request Checklist is completed for
    each Cash Request.
  • Provides on-going assistance and on-the-job training as necessary to
    Sub Awardees to administer their sub agreements in compliance with all
    terms and conditions.
  • Ensure amendments to contract are developed and processed in a
    timely manner, as needed.
  • Address problems or concerns with management of Sub Awards in a
    timely and effective manner. If a problem or a breach in the terms of the
    subagreement is discovered the Grants & Contracts Officer should
    immediately notify his/her supervisor
  • Maintain a list/log for each Sub Awardee of significant deficiencies
    and the status for each deficiency, e.g., resolved, steps being taken or
  • In collaboration with the Finance team, the Compliance Manager and
    CGP department at HQ provide training to Sub Awardees on the Sub Award,
    IntraHealth’s and USAID rules and regulations, and financial management.
  • Ensure all outstanding audit findings are addressed and resolved in
    a timely manner.
  • Assist in the sub agreement closeout process.
  • Provide ad hoc reports to supervisor or other SHRH staff as
    requested in a timely and accurate manner.
  • Perform any other duties as assigned by his/her supervisor.

Qualifications, Skills and Experience: 
  • The applicant for the Intrahealth International Grants Officer job
    placement must hold a Bachelor’s degree in Finance/Accounts (or
  • Certified Public Accountant (CPA) added advantage
  • Three to five years’ experience in grants/contract administration
  • Familiarity with USG/CDC Grants/Contract Management procedures
  • Accounting knowledge/and or background
  • Exceptional ethics and professional comportment
  • Strong team player
Personal Competencies:
  • Innovation –
    Develops new, better or significantly different ideas, methods, solutions
    or initiatives that result in improvement of IntraHealth’s performance and
    meeting objectives, results and global commitments.
  • Accountability
    Holds self and others accountable for all work activities, research and
    personal actions and decisions; follows through on commitments and focuses
    on those activities that have the greatest impact on meeting measurable
    high quality results for IntraHealth’s success.  Exercises ethical practices, respectful
    words and behaviors, and equitable treatment of others in all activities.
  • Service Excellence
    – Knowledge of and ability to put into action customer service concepts,
    processes and techniques to access internal and/or external client needs
    and expectations  and meet or exceed
    those needs and expectations through providing excellent service directly
    or indirectly.
  • Effective Communication (Oral and Written) – Understands effective communication
    concepts, tools and techniques; ability to effectively transmit, explain
    complex technical concepts in simple, clear language appropriate to the
    audience; and receive, and accurately interpret ideas, information, and
    needs through the application of appropriate communication behaviors
  • Planning and Organizing – Develops clear goals that are consistent with agreed upon
    strategies; identifies priority activities and assignments; adjusts
    priorities as required; allocates appropriate time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; and monitors and adjusts plans and actions as necessary.
  • Interpersonal Relationships – Knowledge of and the ability to effectively interact within and
    across Divisions, Departments/Country Offices in a constructive and
    collaborative manner.
How to Apply:
All suitably
qualified and interested candidates who wish to join the IntraHealth
International should apply by clicking on the web link below.

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