Organization: International
Organization for Migration (IOM)
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Officer
Officer
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading inter-governmental
organization in the field of migration and works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
International Organization for Migration (IOM) is the leading inter-governmental
organization in the field of migration and works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
Job Summary: The Operations Assistant – Airport is mainly responsible for performing
resettlement operations in compliance with IOM established procedures to ensure
orderly and timely movements of refugees and migrants:
resettlement operations in compliance with IOM established procedures to ensure
orderly and timely movements of refugees and migrants:
Key Duties and Responsibilities:
- Transmit IOM Travel documents from IOM
office to the airport for the migrants departing, or transiting Entebbe. - Arrange for USRAP promissory notes and
Canadian warrants to be signed prior to departure from Entebbe
international airport. - Liaise with airlines regarding
pre-check-in procedures for IOM groups. - Coordinate migrants’ transportations
between IOM Transit Centre and Entebbe international airport. - Check airline tickets and verify travel
documents and migrants’ identities prior to check-in. - Arrange check-in of the migrants
departing Entebbe international airport assisting with bags, providing ID
verification, leading departing migrants through customs and immigration. - Tag refugee baggage.
- Ensure that relevant airport services
are accessed for cases with special needs; including medical and
unaccompanied minors. - Liaise with airlines, immigration,
airport authorities on procedures for IOM passengers. - Arrange for meals and accommodation as
necessary for all IOM passengers in case of delay with departure. - Inform Sr. Operations Assistants of any
flight changes, cancellations. - Confirm departures to Operations
Assistants, and provide bag count for transmitting the data to the
receiving IOM mission. - Assist with arrival formalities to
returning migrants at EBB airport and arrange for ground transportation. - Report on arriving migrants to
Operations Assistants, and IOM sending missions. - Reports on the costs incurred by
arriving migrants to Operations Assistants and sending IOM missions for
proper settlement. - Perform any other duties assigned that
may be assigned from time to time.
Qualifications, Skills and Experience:
- The International Organization for
Migration (IOM) Operations Assistant – Airport job opportunity should hold
a High School Degree/ Certificate with four years of relevant experience
or Bachelor’s degree with two years of relevant experience in social
sciences or related field - Diploma in IATA Standard or airline
related field. - Four years of resettlement or movement
experience. - Experience working with actors involved
in movements: RSC, UNHCR, airport authorities etc. - Three years of resettlement or airline
experience, such as experience working with actors involved in movements:
RSC, UNHCR, airport authorities. - Strong practical computer skills,
including MS Word, Excel. Proficiency in AMADEUS, and Mimosa. Knowledge of
USRAP, Australian, Canadian, and European IOM resettlement procedures. - Required IOM functional competencies:
effective communicator, successful negotiator, creative and analytical
thinker, active learner, team player, and cross cultural facilitator. - Ability to read, understand and apply
written instructions and guidelines; interpret instructions and resolve
work related problems; detect input/output errors; perform basic
arithmetical calculations. - Ability to work under stressful
conditions such as heavy workloads and deadlines. - Keen attention to details.
- Accuracy in handling and reporting data.
- Willing to accept flexible work schedule
- Thorough knowledge of English and
Swahili, Kinyabwisha and Kinyarwanda is an added advantage
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to [email protected]. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 07/06/018
Operations Assistant- Airport.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
qualified and interested candidates should send their updated resumes with
three references electronically to [email protected]. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 07/06/018
Operations Assistant- Airport.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 15th July 2018 by 12:00pm
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