The Ugandan Jobline

• Employee Records Management both electronically and in hard copy for
  all staff of Java House Coffee Shop Uganda Limited. This must be regularly
  filled and maintained
• Tracking , updating and management of statutory information for all
  staff – TIN, NSSF, IFD Numbers in addition to Food Handlers Certificates,
  Medical Additions & Deletions, GPA Additions & Deletions, First
  Aid and Fire Marshal Certificates and Employee of the Month Certificates
• Support Staff confirmation, Disciplinary, promotion, and separation
  processes including requisite HRMIS/SAGE/MANUAL management
• Issuance of staff uniforms and safety gear to all staff and
  maintaining reports on the same on a monthly basis
• Liaise with staff in assigned branches to provide necessary HR
  guidance as required
• Assist in processing of Trainee Allowance ,i.e., confirmation of
  days worked
• Organize for Interview and call in candidates, Sit in Interviews,
  Interview report and Summary, Regrets and On Boarding
• To communicate to by sending Internal Job Adverts&Memos,
  Effective&Communicating new entry, promotion/exits(In,
  Up&Out),Career Clinics/Fairs, Surveys
• Monitoring of SHE for respective branches on a Quarterly basis
• Managing the medical scheme,GPA/WIBA Compensations
• Assisting on Corporate Social Responsibility and Team Building
• Monthly HR Report
• Coordination of training with the Training Coordinator and the
  Operations Manager
• Assistance in procuring work permits for expatriates in conjunction
  with the Legal team
• Planning of induction programs (in Uganda or in diaspora countries)
  for new staff or staff that are to be trained

• The ideal candidate for the Human Resources Assistant job must hold
  a Bachelor’s degree in Human Resource Management or related field
• One year of experience in HRM
• Knowledge of the labor legislation governing the labor market.
  (OSHA, and Employment Act.)
• A great communicator and listener
• Broad knowledge and experience in recruitment, training and
  development and performance management
• Possess excellent problem-solving skills and team management
  experience
• Tactical focus, flexible & change maker
• Strong attention to detail Self-starter and motivated to move ahead
  without direct instruction
• Excellent interpersonal skills with proven ability to work with
  multidisciplinary teams.
• Experience working with international companies
• A team player who enjoys interacting with people of all levels in a
  multicultural environment
• Ability to effectively coordinate and handle employee issues around
  the clock

• Teamwork
• Problem-Solving Skills and Conflict Management Skills
• Trustworthiness and Confidentiality
• Decision Making. Able to make effective and well thought decisions
• Effective Communication with everyone at the workplace and also
  external stakeholders
• Ability to effectively plan and ensure work is done without
  overlooking key functions (e.g. filing)

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