Fresher Human Resources Assistant Job Opportunities – Java House

Resources Assistant
Organization: Java
Duty Station: 
Kampala, Uganda
About US:
Java House is one of
the leading coffee houses with branches all of over East Africa. Our coffee
houses would not be what they are without the effort, commitment and passion of
the Java House team who make sure each branch is a place where everyone feels
at home. Quality and professionalism are deeply rooted in our culture and we
ensure that every cup poured and every plate served is a reflection of our
promise of offering only the best.
Job Summary:  The Human Resources Assistant will provide
administrative support for the Human Resources Department, including
organization of HR record keeping system, internal communications, and team
administration organization.
Key Duties and Responsibilities: 
  • Employee Records Management both electronically and in hard copy for
    all staff of Java House Coffee Shop Uganda Limited. This must be regularly
    filled and maintained
  • Tracking , updating and management of statutory information for all
    staff – TIN, NSSF, IFD Numbers in addition to Food Handlers Certificates,
    Medical Additions & Deletions, GPA Additions & Deletions, First
    Aid and Fire Marshal Certificates and Employee of the Month Certificates
  • Support Staff confirmation, Disciplinary, promotion, and separation
    processes including requisite HRMIS/SAGE/MANUAL management
  • Issuance of staff uniforms and safety gear to all staff and
    maintaining reports on the same on a monthly basis
  • Liaise with staff in assigned branches to provide necessary HR
    guidance as required
  • Assist in processing of Trainee Allowance ,i.e., confirmation of
    days worked
  • Organize for Interview and call in candidates, Sit in Interviews,
    Interview report and Summary, Regrets and On Boarding
  • To communicate to by sending Internal Job Adverts&Memos,
    Effective&Communicating new entry, promotion/exits(In,
    Up&Out),Career Clinics/Fairs, Surveys
  • Monitoring of SHE for respective branches on a Quarterly basis
  • Managing the medical scheme,GPA/WIBA Compensations
  • Assisting on Corporate Social Responsibility and Team Building
  • Monthly HR Report
  • Coordination of training with the Training Coordinator and the
    Operations Manager
  • Assistance in procuring work permits for expatriates in conjunction
    with the Legal team
  • Planning of induction programs (in Uganda or in diaspora countries)
    for new staff or staff that are to be trained
Get accommodation
for staff that have travelled from other countries and ensure they have good
working conditions as per the company policies

Qualifications, Skills and Experience: 
  • The ideal candidate for the Human Resources Assistant job must hold
    a Bachelor’s degree in Human Resource Management or related field
  • One year of experience in HRM
  • Knowledge of the labor legislation governing the labor market.
    (OSHA, and Employment Act.)
  • A great communicator and listener
  • Broad knowledge and experience in recruitment, training and
    development and performance management
  • Possess excellent problem-solving skills and team management
  • Tactical focus, flexible & change maker
  • Strong attention to detail Self-starter and motivated to move ahead
    without direct instruction
  • Excellent interpersonal skills with proven ability to work with
    multidisciplinary teams.
  • Experience working with international companies
  • A team player who enjoys interacting with people of all levels in a
    multicultural environment
  • Ability to effectively coordinate and handle employee issues around
    the clock
Core Competencies:
  • Teamwork
  • Problem-Solving Skills and Conflict Management Skills
  • Trustworthiness and Confidentiality
  • Decision Making. Able to make effective and well thought decisions
  • Effective Communication with everyone at the workplace and also
    external stakeholders
  • Ability to effectively plan and ensure work is done without
    overlooking key functions (e.g. filing)
How to Apply:
All candidates
should send their applications online at the link below.
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