The Ugandan Jobline

• Under the guidance of the Senior
  HR/Admin Officer, participate in recruitment process for local
  recruitments as required and ensure HR recruitment policies and procedures
  are consistently followed
• Work in close coordination with the
  Health Team Leader, facilitate the integration/transition processes to
  assure new and transferred staff to Moroto received required information
  for their integration.
• Ensure all new staff receives IRC Way
  orientation and related documentation.

• Assist in responding to employee
  inquiries regarding salary and benefit
• Act as focal point to receive staff
  concerns about their compensation and benefits.
• Provide timely feedback to Senior
  HR/Admin Officer about staff all staff concerns related to their
  compensation and benefits.
• Assist in responding to employee
  inquiries regarding salary and benefit.

• Facilitate and providing guidance for
  resolving minor employee relations issues in the field office
• Ensure Health Team Leader is immediately
  informed about any employee relation issues occurring in the field.
• Facilitate relationships between
  labor/social services and IRC staff.

• Ensure staff timesheets are provided on
  time and send the Kampala office systematically
• Ensure staffs are taking their leave in
  accordance to IRC regulations.
• Ensure staff information is shared with
  Senior HR/Admin Officer in Kampala on a regular basis.
• Communicate any staff welfare concerns
  to the Health Team Leader on a quick basis.
• Ensure Office are cleaned on a regular
  basis.
• Ensure Office supplies are available at
  any time
• Ensure staff tea and water is available
  at the Office all time.
• Responsible for verifying all Office
  supplies delivered to Office by Suppliers.
• Ensures Office Utilities are maintained
  and ran as required for the welfare of the IRC staff.

• Submit regularly as required,
  information to Senior HR/Admin Officer for HR Metrics preparation
• Submit regularly payroll information to
  the Senior HR/Admin Officer in Kampala
• Update and submit regularly staff leave
  tracking
• Submit weekly and monthly recruitment
  reports
• Ensures coordination and monitoring of
  shared activities between HR, administration and Supply Chain in Moroto
  field office.
• Maintain proper records for all
  correspondences
• Ensure compliance of administrative
  policies and procedures with IRC standards and local law in Moroto field
  office.
• Responsible for sharing minutes for all
  relevant official meetings held with in the Office.
• Submits to the Health Team Leader weekly
  activity situation reports detailing works accomplished.

• The applicant for the International
  Rescue Committee Human Resource & Admin Officer job placement must
  hold a Bachelor’s degree in Human Resource, Administration or social
  sciences.
• Professional certification is highly
  desirable and an advantage
• Two years of relevant professional
  experience in administration / human resources and in similar position.
• Previous experience working with an
  international NGO in a cross-cultural setting, preferably in the HR or
  Administration sector.
• Remains productive when under pressure.
• Works collaboratively with team members
  to achieve results.
• Relates and works well with people of
  different cultures, gender and backgrounds.
• Flexibility and prepared to work
  additional hours
• High degree of flexibility to
  continuously re-prioritize
• Ability to multi-task
• Ability to create a welcoming and
  comfortable environment for all staff members;
• Ability to work both independently and
  as part of a team;
• Able to respond rapidly to changing
  environments, yet remain productive and focused;
• Strong and fast computer skills
  (primarily Word, Excel, and outlook);

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