Fresher Finance Assistant NGO Jobs – Danish Refugee Council (DRC)

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Job Title:    Finance Assistant
Organisation: Danish
Refugee Council (DRC)
Duty Station: Uganda
Reports to: Finance
Officer
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Finance Assistant will facilitate the
efficient and effective financial operation of DRC operational office. She/he
will ensure compliance with all DRC Operations Handbook Manual (OHB) alongside
donor policies, procedures, guidelines and rules. She/he will seek and receive
policy guidance/ instructions and support from Finance Officer on their
respective areas of responsibilities.
Key Duties and Responsibilities: 
Finance Roles:
  • Assist with preparation of the budget.
  • Implement financial policies and procedures.
  • Establish the Fund requirements, and maintain adequate cash levels
    in the bank and submits cash flow forecast every 25th of the month to the
    Senior Finance Officer.
  • Makes Bank payments, process approved payments of supplier / service
    provider invoices on the basis of complete documentation
  • Responsible for the management of Monthly cash books. Prepares
    weekly cashbooks’ with complete documentations for all the projects for
    review by Finance Officer before sharing with the Senior Finance Officer
    every Friday of the week.
  • Provides the financial review of all Order Requests (OR) and Request
    for payments in accordance to the set limit in the DRC, Uganda internal
    Delegation of Authority and running budget line balance.
  • Supports the Finance Officer to verify approved payment Vouchers for
    all payments in accordance to the set limit in the DRC, Uganda internal
    Delegation of Authority and running budget line balance.
  • Ensure Program Manager reviews/carries out physical cash count
    reconciled at the end of the week (Friday) and that Cash counts are filled
    in Kampala for review by Senior Finance Officer the following Monday
    together with the weekly updated cashbook.
  • Ensure month end cash counts are properly done and submitted to DRC
    Country office in Kampala by 1st of every month and month end cash books
    are submitted to Senior Finance Officer 2nd of every month.
  • Prepares Monthly bank reconciliation and send end of month Bank
    statement to DRC Country office in Kampala by the 2nd of every month.
  • Ensure scanning of cover sheets and supporting documents and sees
    that proper filing is done in accordance with donor requirements and/ or
    DRC OHB manual.
  • Ensure copies of project files and related documents are submitted
    to DRC Country office, Kampala for back up storage in both hard and soft
    copies with Maximum of two months delay for each month.
  • Keep copies of all documents submitted to DRC Country office in
    Kampala in file for reference in soft copy.
  • Monitor project budgets closely and advice program Manager/Project
    coordinators on any issues of concern.
  • Assist with the monthly, quarterly and annual DRC and donor reports
    preparation.
  • Confirm that full accountabilities (documentations) are obtained for
    all expenditures and validity of claims all financial claims.
  • Support the Finance Officer to prepare schedules for all taxes
    withheld or paid on a monthly basis where relevant and submit to Senior
    Finance Officer for verification before submission to the relevant
    authorities.
  • Supporting Finance and Programme Managers to adequately prepare for
    both internal and independent audits.
  • Responsible for banking activities.
  • Ensure the safeguarding of all available funds.
  • Reconcile the accounts payables.
  • Reconcile the accounts receivables/advances and Issue receipts for
    all the funds received.
  • Ensure contracts are respected and paid for according to agreed
    terms of payments.
  • Monitor fuel costs for all fleet and equipment.
  • Perform any other duties as may be assigned from time to time
  • Uphold the DRC’s Code of Conduct.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council Finance Assistant
    job placement should hold a Degree in Finance or Accounting and final or
    Part certification in CPA or ACCA
  • Two years of work experience in finance or accounting in INGOs.
  • Excellent knowledge in preparing major international donor reports.
  • Possess strong analytical and conceptual skills.
  • Proven management skills
  • Fluent in written and spoken English.
  • Proven commitment to accountable practices.
  • Knowledge of working in challenging environments
How to Apply:
Applications should
be in English and include the following:
  • A cover letter (1 page) in which you explain why you are interested
    in the position and how you meet the qualities and qualifications criteria
    and salary expectations.
  • Concise and accurate CV (maximum 3 pages). The CV should include
    information about your qualification, relevant training courses, Work
    experience, name and contact details of 3 relevant references.
Please send your
Cover letter, CV and Academic certificates by email
to recruitment@drcuganda.org. Please clearly indicating position name in
the subject line.
Deadline: 18th July 2018 by 5:00 pm
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