The Ugandan Jobline

• Maintain financial files (physical and soft copies) and records
  according to DRC Operations handbook.
• Assist with preparation of the budgets.
• Implement financial policies and procedures.
• Establish the cash requirements, and maintain adequate cash levels
  and related cash controls, safe custody of safe keys.
• Ensure weekly cash counts and reconciliations by DRC Operational office
  are conducted every Friday of the week, reviewed by the Support Services
  Manager and filed in Kampala for review by Finance Manager the following
  Monday.
• Ensure month end cash counts are properly supervised and submitted
  to DRC Country office in Kampala by 1st of every month.
• Confirm that full accountabilities (documentations) are obtained for
  all expenditures and validity of claims all financial claims.
• Ensure weekly cashbook preparation with complete documentation for
  all the projects for review by Support Services/Finance Manager every
  Friday of the week.
• Ensure transactions are properly recorded and entered into the cash
  books on a daily basis.
• Maintain and reconcile daily, weekly and monthly cash books and
  budget follow ups.
• Prepare and reconcile bank statements.
• Ensure that monthly cash books are submitted to Finance Manager and
  Support Services Manager by the 5th of every month.
• Process approved payments of supplier / service provider invoices on
  the basis of complete documentation.
• Prepare schedules for all taxes withheld or paid on a monthly basis
  where relevant and submit to Finance Manager for verification before
  submission to the relevant authorities.
• Assist with the monthly, quarterly and annual DRC and donor reports
  preparation.
• Supporting all units to adequately prepare for both internal and
  independent audits.
• Ensure copies of project files and related documents are submitted
  to DRC Country office, Kampala for back up storage in both hard and soft
  copies.
• Keep copies of all documents submitted to DRC Country office in
  Kampala in file for reference.
• Supervise scanning of vouchers and supporting documents and sees
  that proper filing is done in accordance with donor requirements and / or
  DRC OHB manual.
• Inform the Support Services Manager on all financial issues which
  can affect the execution of the DRC Programmes.
• Ensure the safeguarding of all available funds.
• Prepare Payment Vouchers and review Order Requests in accordance
  with the approved authority Matrix and running budgets.
• Reconcile the accounts payables.
• Accurately prepare the necessary documents, compile source documents
  and daily postings of all the paid transactions in the cash books.
• Reconcile the accounts receivables/advances and Issue receipts for
  all the funds received.
• Ensure the preparation and submission of staff details including
  Timesheets to Human Resources Officer and Support Services Manager for
  verification and computations.

• Responsible for the storage and restocking of office consumables
  (Stationery and Kitchen etc) for field offices.
• Advice and support the Support Services Manager on all
  administration and premises-related matters within the office.
• Coordinate and forward to the Administrator (Kampala) all travel
  requirements local and international and procure travel tickets.
• Monitor all service contracts (compound, internet etc), forward
  renewal contract needs to the Support Services Manager and ensure related
  contract payments are done before expiry of contract period.
• Supervise the Finance and Admin Assistant, Office Attendants and
  Housekeepers.
• Responsible for update of all e-files in the back-up hard drive on a
  weekly basis.
• Responsible for timely scanning of all vouchers and timely
  submission to the Kampala office for onward dispatch to HQ on a monthly
  basis.
• Support the Support Services Manager in the creation of standard
  contracts for Works, Goods and Services in line with local regulations
  where applicable.
• Ensure a proper filing system is put in place at FO level for any
  contracts in a separate file, using a chronological sequencing of
  contracts per project. This requires the release of Statements of
  Contracts for each Contract as per DRC template.
• Ensure contracts are respected and paid for according to agreed
  terms of payments.
• Manage any other relevant administrative management issues.
• Uphold the DRC’s Code of Conduct.
• Any other duties as may be assigned from time to time.

• The ideal candidate for the Danish Refugee Council (DRC) Finance and
  Administration Officer job placement should hold a Degree in Finance or
  Accounting and final or Part certification in CPA or ACCA
• A minimum of three to four years of work experience in finance or
  accounting in INGOs.
• Excellent knowledge in preparing major international donor reports.
• Possess strong analytical and conceptual skills.
• Proven management skills
• Fluent in written and spoken English.
• Proven commitment to accountable practices.
• Knowledge of working in challenging environments.
• Proven ability to manage large and varied workloads, and can manage
  stress constructively.
• Proven ability to prioritize tasks, meet deadlines and work with
  limited supervision.
• Pro-active, stable and robust character and a good team-player.
• Excellent communication skills, calm and a good sense of humor.
• Excellent interpersonal skills and demonstrated ability to establish
  effective working relations at all levels

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria and salary expectations.
• Concise and accurate CV (maximum 3
  pages). The CV should include information about your qualification,
  relevant training courses, Work experience, name and contact details of 3
  relevant references.

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