The Ugandan Jobline

• Support the procurement processes, update procurement plans and
  undertake small procurement projects under the supervision of the Finance
  and Administration Manager;
• Assist with market research for the goods and services to be
  procured, and produce market research reports and cost estimations for the
  goods and services to be procured;
• Prepare Purchase Orders (POs) and contracts for contracting of
  services and vendors, and maintenance of a filing system;
• Monitor POs and contracts, including taking follow up actions and
  monitoring deadlines for timely delivery of goods and services;
• Maintain relevant internal databases and files, keep track of any
  contractual agreements and inform respective contract management officials
  and obligations;
• Develop and update the rosters of suppliers, implementation of
  supplier selection and evaluation;
• Collect vendor forms from the vendors, control vendor forms in terms
  of completeness;
• Ensure management of stock of office supplies, including sourcing of
  vendors, purchasing of supplies as required, controlling receipt, storage
  and issuance of supplies, and periodically update stock cards;
• Support the Finance and Administration Manager and the programs team
  in procurement- related induction and technical support of sub-grantee
  partners;
• Assist the IDLO Global Procurement Lead at HQ, the Country
  Representative-Uganda and the supervisor in staff induction and training
  on IDLO procurement guidelines and processes;
• Coordinate the process of outsourcing IT support for the Office,
  including video and telecommunication equipment and printers.

• The applicant for the International Development Law Organization
  (IDLO) Field Procurement Associate job must hold a Bachelor’s degree in
  Economics, Management, Finance/Accounting, Business Administration or
  equivalent disciplines. Post-graduate qualifications in procurement will
  be a significant advantage
• At least three years of relevant experience in procurement
  preferably for international organisations or large national
  organisations. Procurement-related experience with international
  organisations or large national organisations in Uganda will be a
  significant advantage.
• Experience working in an international context is highly desired.
• Demonstrable familiarity with global procurement best practices as
  well as Uganda’s procurement legal framework;
• Familiarity with standard program and data management tools;
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient
  use of other ICT and internet software;
• Excellent written and verbal communication skills. Demonstrable
  Training skills shall be a significant advantage;
• Works well with others and actively participates. Shares
  information, contributes, encourages and motivates others to become
  involved in team activities. Provides constructive feedback and willingly
  helps others. Contributes to a fair environment that fosters collaboration
  and cooperation. Works effectively across and within IDLO organizational
  boundaries;
• Proven ability to see through tasks set and deliver results. The
  ability to work under pressure with tight deadlines, flexibility and an
  entrepreneurial spirit;
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.
  Self-motivated and dynamic with a willingness and ability to use
  initiative to assist the organization to achieve its objectives.
• Languages: Excellent
  written and communication skills in English are required. Fluency in any
  of the widely spoken local languages in Uganda shall be a significant
  advantage.

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