Entry Level Finance Assistant Partner Accountability NGO Careers – Danish Refugee Council (DRC)

Organisation: Danish
Refugee Council (DRC)
Duty Station: Uganda
Reports to: Finance
Officer
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Finance Assistant Partner Accountability
will facilitate the efficient and effective financial operation of DRC
operational office. She/he will ensure compliance with all DRC Operations
Handbook Manual (OHB) alongside donor policies, procedures, guidelines and
rules. She/he will seek and receive policy guidance/ instructions and support
from Project Manager, Financial Officer on their respective areas of
responsibilities.
Key Duties and Responsibilities: 
Finance Roles:
  • Maintain financial files (physical and soft copies) and records according
    to DRC Operations handbook.
  • Assist with preparation of the budget.
  • Implement financial policies and procedures.
  • Establish the cash requirements, and maintain adequate cash levels
    and related cash controls, safe custody of safe keys.
  • Ensure weekly cash counts and reconciliations by DRC Operational
    office are conducted every Friday of the week, reviewed by the Project
    Manager and filled in Kampala for review by Finance Manager the following
    Monday.
  • Ensure month end cash counts are properly conducted and submitted to
    DRC Country office in Kampala by 1st of every month.
  • Confirm that full accountabilities (documentations) are obtained for
    all expenditures and validity of claims all financial claims.
  • Ensure weekly cashbooks’ preparation with complete documentations
    for all the projects for review by Project/Finance manager every Friday of
    the week.
  • Ensure transactions are properly recorded and entered into the cash
    books on a daily basis.
  • Maintain and reconcile daily, weekly and monthly cash books and
    budget follow ups.
  • Prepare and reconcile bank statements.
  • Ensure that monthly cash books are submitted to Finance Manager 5th
    of every month.
  • Process approved payments of supplier / service provider invoices on
    the basis of complete documentation.
  • Prepare schedules for all taxes withheld or paid on a monthly basis
    where relevant and submit to Finance Manager for verification before
    submission to the relevant authorities.
  • Assist with the monthly, quarterly and annual DRC and donor reports
    preparation.
  • Supporting Finance and Project Managers to adequately prepare for
    both internal and independent audits.
  • Ensure copies of project files and related documents are submitted
    to DRC Country office, Kampala for back up storage in both hard and soft
    copies.
  • Keep copies of all documents submitted to DRC Country office in
    Kampala in file for reference.
  • Ensure scanning of vouchers and supporting documents is done and
    sees that proper filing is done in accordance with donor requirements and
    / or DRC OHB manual.
  • Inform the Finance Officer/Area Manager on all financial issues
    which can affect the execution of the DRC Programs.
  • Ensure the safeguarding of all available funds.
  • Prepare Payment Vouchers and review Order Requests in accordance
    with the approved authority Matrix and running budgets.
  • Reconcile the accounts payables.
  • Accurately prepare the necessary documents, compile source documents
    and daily postings of all the paid transactions in the cash books.
  • Reconcile the accounts receivables/advances and Issue receipts for
    all the Funds received.
  • Track VAT on all Payments for Suppliers and share with Finance
    Officer for review before submission to Country Office.
  • Uphold DRC’s International Code of Conduct.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council Finance Assistant
    Partner Accountability job placement should hold a Bachelor’s Degree in
    Finance or Accounting and final or Part certification in CPA or ACCA
  • Two years of work experience in finance or accounting in INGOs.
  • Excellent knowledge in preparing major international donor reports.
  • Possess strong analytical and conceptual skills.
  • Proven management skills
  • Fluent in written and spoken English.
  • Proven commitment to accountable practices.
  • Knowledge of working in challenging environments.
  • Proven ability to manage large and varied workloads, and can manage
    stress constructively.
  • Proven ability to prioritize tasks, meet deadlines and work with
    limited supervision.
  • Pro-active, stable and robust character and a good team-player.
  • Excellent communication skills, calm and a good sense of humor.
  • Excellent interpersonal skills and demonstrated ability to establish
    effective working relations at all levels
How to Apply:
Applications should
be in English and include the following:
  • A cover letter (1 page) in which you explain why you are interested
    in the position and how you meet the qualities and qualifications criteria
    and salary expectations.
  • Concise and accurate CV (maximum 3 pages). The CV should include
    information about your qualification, relevant training courses, Work
    experience, name and contact details of 3 relevant references.
Please send your
Cover letter, CV and Academic certificates by email
to recruitment@drcuganda.org. Please clearly indicating position name in
the subject line.
Deadline: 18th July 2018 by 5:00 pm
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latest jobs, please visit 
http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline




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