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• Ensure all Restless Development staff
  are trained in procurement planning and are aware of the main procurement
  procedures;
• Ensure that all procurement requests are
  delivered in a timely manner while ensuring that Restless Development
  purchasing systems and relevant donor guidelines are complied with;
• Ensure extensive supplier and market
  surveys are carried out and a preferred supplier list (Vendor Roster) and
  price lists are established and regularly updated;
• Secure best value for money and service
  benefits on all procurement requests;
• Work closely with relevant stakeholders
  in budget preparation and procurement planning and assist in building
  accurate and extensive budget breakdowns and ensure there’s a procurement
  plan for all budgets.
• Ensure effective performance of the
  procurement function country wide;
• Ensure that all procurement files are
  completed as per Restless Development logistics and financial procedures,
  and that the paper trail is closed off by handover of all documentation to
  the Finance Department.
• Support to procurement committee to
  check and prepare documents ahead of meetings. Ensure procurements follow
  policies in place.

• Ensure that all procedures and documents
  pertaining to Asset Management as per the Finance manual are in place and
  being followed;
• Update monthly fixed assets register and
  ensure all new assets not on warranty are duly engraved and put system in
  place to track all moveable assets such as cameras, projectors, voice
  recorders to prevent loss.

• Ensuring that all aspects of driver and
  vehicle policy are implemented and adhered to and ensure that timetables
  are in place for renewing of insurance/taxation/road licences etc. and
  that vehicles comply with relevant legislation at all times;
• Ensure that all car movements are well
  planned and plans are adhered to and ensure that a car/ motorbike
  maintenance plan is in place and executed to set standards;
• Ensure that checks related to safety of
  vehicles are carried out on a regular basis;
• Ensure that vehicle usage is controlled
  and monitored (including fuel usage, etc.);
• Ensure that all relevant monthly reports
  are compiled and submitted on a monthly basis;
• Carry out line management meetings (LMM)
  with drivers and guards. Ensure a guard roster is in place and Guard
  emergency phone is functional. All drivers should have their objectives in
  place.

• Ensure contracts and contractual
  obligations with our landlords in HO, Jinja, Karamojong regions are
  maintained.
• Management of all logistic aspects
  related to office compound at the Kampala office

• Act as the Security Focal Point
  counterpart for Restless Development Uganda on a daily basis (the Head of
  Restless Development Uganda Hub remains in-charge of all security matters)
• Provide support to the Head of Restless
  Development Uganda Hub to ensure that security guidelines for Uganda in
  general and field locations are regularly reviewed, and updated where
  necessary, and implemented;
• In absence of the Duty Officer, monitor
  security at all field locations on a daily basis, advising the Head of
  Restless Development Uganda Hub of any incidents that occur;
• Compile weekly security reports and
  issue to the Head of Restless Development Uganda Hub
• Follow up incident reporting (safety
  & security incidents) in all bases and ensure that copies of all
  reports are filed in Kampala

• Support internal and external audit
  processes.
• Maintain internet and communications for
  HO, Jinja and Moroto. Develop and share internet usage control reports.
• Other duties as required, including
  occasional work on weekends for which time off in lieu can be taken
• Provide immigration support to staff and
  volunteers as may be required from time to time

• The applicant for the Restless
  Development Assistant Administration and Logistics Coordinator job
  opportunity must hold a Bachelor’s degree in Logistics, Engineering,
  Business, or related field
• At least three years of work experience
  in relevant field (i.e. logistics or administration resources management)
• Extensive knowledge of project
  management, vehicle management, communication systems, IT, procurement,
  stock control and asset management systems
• Effective verbal and written
  communications skills
• Excellent organisational skills
• Ability to work independently with
  minimum supervision
• Excellent computer skills including
  Excel, Word etc.
• Ability to problem solve and make sound
  operational decisions

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