The Ugandan Jobline

• Support the program with all MC Administration logistical
  arrangements
• Actively contribute to the office strategic planning process and
  provide regular updates.
• Interface with stakeholders and local partners in a manner
  consistent to the program team in terms of paperwork and documentation of
  goods.
• Build and maintain productive relationships with all staff,
  stakeholders, vendors, partners, etc.
• Maintain high ethical standards and treat people with respect and
  dignity.
• Demonstrate an awareness of his/her own strengths and development
  needs.
• Develop the capacity of his/her team and assist with continued
  development of a career path for his/her staff.
• Work in liaison with all Mercy Corps staff to ensure smooth
  introduction and adoption of MC Staff handbook, Administration and
  Warehousing policy.
• Work with finance compliance to mitigate fraud, conflict of interest
  and legal ramifications of Mercy Corps
• Adhere to Mercy Corps mandated, procedures and controls including:
  Field Administration, Field Procurement, Logistics, Asset Management and
  Finance procedures.
• Offer support in training and orientation of new staff in those
  procedures.
• Prepare and implement guidelines for support functions of the
  reception, photocopies, translation services, office cleaning and
  maintenance.
• Ensure proper functioning and maintenance of the office and
  guesthouses equipment’s like photocopiers, printers, Cookers, fridges etc
• Facilitate timely payments for electricity, water, DSTV and any
  other related bills for the facilities.
• Responsible for maintaining an accurate inventory of office supplies
  to include stationery, Consumables and Cartridges/Tonner.
• Overall responsible for all travel and accommodation arrangements
  for Mercy Corps Guests and staff in Moroto.
• Responsible for managing maintaining confidentially an appropriate
  and up to date filing system including the following; Staff/personnel
  files, Employment & Service contracts, leave database, stock/inventory
  files, staff meeting minutes
• Assist in collecting monthly staff timesheets.
• Work closely with the respective supervisors prepare staff position
  description, recruitment processes & contracts,
• Actively participate in disciplinary actions, hiring and termination
  meeting for the Moroto office as necessary, advise staff (national and
  international) on disciplinary procedures.
• Prepare and attend staff general and coordination meetings and
  compile the minutes as discussed and agreed upon by
  chairperson/supervisor.
• Assist in conducting or arranging for trainings and or other human
  resource development activities.
• Support in managing stores and shipment deliveries, and movement of
  documents and supplies.
• Administer all health insurance issues for Moroto staff as well as
  follow up on staff Identity Cards, Medical cards and business card issues.

• Ensure compliance with security procedures and policies as
  determined by country leadership.
• Proactively ensure that team members operate in a secure environment
  and are aware of policies.

• The ideal candidate for the Mercy Corps Administrative Officer job
  opportunity should a Bachelor’s degree in Human Resource, Business
  Administration, Social Work, Public Administration, Education, or other
  related field
• A minimum of three years’ experience in a similar position and or
  similar roles preferably with International Non-Government Organization
  and in a multi-cultural environment.
• Demonstrated excellence in human resource management, particularly
  in a multi-cultural environment, including techniques for staff
  development, training, motivation, and disciplinary handling.
• Excellent writing and communications skills.
• Good negotiation, representation, skills and the ability to work
  comfortably with an ethnically diverse staff.
• Keen attention to detail, ability to follow procedures, ability to
  transparently manage stores, filing, and meet deadlines work independently
  and cooperatively with team members.
• Proven ability to innovatively solve problems.
• A clear understanding of Administration as well as the willingness
  and ability to enforce compliance with Mercy Corps and donor policies and
  procedures is essential.
• Proven ability to interact effectively with international and
  national staff members is required.
• A demonstrated ability to work quickly and accurately, meet
  deadlines and process information in support of program activities is
  necessary.

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