Administrative Assistant UK Charity Jobs – Medical Research Council (MRC) UK / UVRI

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Job Title:      Administrative
Assistant
Organization: Medical
Research Council (MRC) UK / UVRI 
Duty Station: Mulago,
Kampala, Uganda
Reports to: Project
Leader
Position Code: AA618
About US:
The MRC/UVRI Uganda
Virus Research Unit on AIDS was established following a request in 1988 from
the Uganda Government to the British Government for collaboration on the
research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired
Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related
research. It conducts large-scale epidemiological and intervention studies,
clinical trials, virological and immunological research and behavioural
studies, and has generated a wealth of research results that have been used to
inform policy and practice that have led to a large number of scientific
publications in peer reviewed journals over time.
Job Summary:  The Administrative Assistant will provide
overall support for the smooth running of the ICC/MET project activities
Key Duties and Responsibilities: 
  • Ensures timely allocation of facilities including transport for
    project use
  • Ensuring availability of petty cash for project refunds and
    reconciling it with the Project Administrator.
  • Tracks all project procurements for items and supplies, confirms
    receipt in liaison with the Procurement Officer.
  • Manages project stores and reconciles supplies balances at every end
    of month with the Project lead.
  • Responsible for all project related travels and works with concerned
    individuals to ensure timely arrangements for bookings and facilitation.
  • Ensures all project assets are tagged and securely kept and
    reconciles list quarterly together with the project lead.
  • Ensures all project expenses meet available financial and accounting
    procedures and accounts for all project expenses in a timely manner.
  • Ensures a healthy communication between the project and the Entebbe
    and Mengo station administrations for all requests and suggestions.
  • Helps with the planning and preparation for all project training
    initiatives.
  • Represent the project in the station Management meetings
  • Supervises the Office Attendant (where available) while ensuring
    optimum performance and annual evaluation
  • Responsible for Project staff welfare in consultation with the
    project lead supports orientation of new staff on the project in liaison
    with the project lead

Qualifications, Skills and Experience:
  • The applicant for the Medical Research Council (MRC) UK /
    UVRI Administrative Assistant job placement must hold a Bachelor’s
    degree in degree in Business Administration or a related field with an
    additional qualification in Procurement and supply chain management.
  • Basic accounting knowledge is an added advantage.
  • One year of experience working in a large international or research
    organization supporting project implementation.
  • Should have knowledge of using Navision ERP
  • Must have people, financial and logistical management skills
  • Must have good computer skills.
Competencies:
  • Personal Integrity
  • Emotional Resourcefulness
  • Ability to Learn
  • Forward Thinking
  • Reliability
  • Openness to Others
  • Independence
  • Analytical Thinking
  • Conceptual Thinking
  • Proactivity
  • Results Orientation
  • Thoroughness
How to Apply:
The candidates
should send their application letters, curriculum vitae including names, email
addresses and telephone contact details of three (3) referees, plus copies of
academic qualifications should be e-mailed to recruitment@mrcuganda.org.
NB: Please quote the following position code in the subject line of the
email: AA618. Please also fill the following online form accordingly after
submitting the application documents on the e-mail above. Click Here
Address to:
The Human Resource
and Administration Manager
MRC/ UVRI and LSHTM
Uganda Research Unit
P.O. Box, 49
Entebbe.
Uganda
NB: Only
shortlisted candidates will be contacted for interviews. Note that academic
qualifications will be subjected to verification by the issuing
institutions. Please note that the Unit became part of the London School
of Hygiene and Tropical Medicine effective 1st February 2018.
Deadline: 13th July 2018
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