The Ugandan Jobline

• Manage schedules for the Project Director.
• Ensure that all travel details and logistics for Directors are
  managed properly
• Work closely with senior management and management team to schedule
  meetings and preparing materials.
• Compile and organize expense reports, prepare time sheets and track
  time off, and handle procurement items for the Project Director.
• Support the Project Director by reading and routing correspondence,
  drafting letters and documents, collecting and analyzing information and
  initiating communication.
• Ensure that meeting information, agendas, and supporting material
  are available for all meetings.
• Maintain a filing system for the Project Director, for paper and
  electronic documents and other important information.
• Manages and prioritizes correspondence, incoming calls, phone
  messages, emails and mail and handles visitors with eloquence and
  professionalism.
• Provides a bridge for smooth communication between the Project
  Directors office and internal departments; demonstrating leadership to
  maintain credibility, trust and support with senior management staff.
• Researches, prioritizes, and follows up on incoming issues and
  concerns addressed to the Director, including those of a sensitive or
  confidential nature and determines appropriate course of action, referral,
  or response.

• The ideal candidate must hold a Bachelor’s degree in business
  administration, communications, social sciences or a related discipline
• Five years of experience in providing administrative support to
  Executives and/or Senior Management teams.
• Demonstrated ability to work with multi-disciplinary teams.
• A proven ability to act with discretion and diplomacy is essential.
• Excellent written and spoken English, including drafting and editing
  skills

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