Admin Careers – Executive Assistant – A Global Healthcare Public Foundation (AGHPF)

Job Title:       Executive Assistant
Organisation: A
Global Healthcare Public Foundation (AGHPF)
Duty Station: Kampala,
Uganda
About US:
A Global Healthcare
Public Foundation (AGHPF) is the premier non-profit organization that works to
strengthen laboratory quality management systems leading to improved quality
testing and accreditation of laboratories to internationally recognized
standards. AGHPF works internationally providing technical assistance to
develop effective diagnostic, research and public health laboratory systems and
expand access to quality diagnostic testing services. A GHPF is a nonprofit
dedicated to improving lives of children; women, men and their communities by
enabling them reach their full health potential by providing humanitarian
assistance to desperately needy people and communities most affected by
HIV/AIDS.
Job Summary:  The Executive Assistant will provide
executive, administrative, and development support to the Project Director.
He/She will serve as the primary point of contact for internal and external
correspondences and appointment regarding the Project Director as well as
provide support to the senior management team.
Key Duties and Responsibilities: 
  • Manage schedules for the Project Director.
  • Ensure that all travel details and logistics for Directors are
    managed properly
  • Work closely with senior management and management team to schedule
    meetings and preparing materials.
  • Compile and organize expense reports, prepare time sheets and track
    time off, and handle procurement items for the Project Director.
  • Support the Project Director by reading and routing correspondence,
    drafting letters and documents, collecting and analyzing information and
    initiating communication.
  • Ensure that meeting information, agendas, and supporting material
    are available for all meetings.
  • Maintain a filing system for the Project Director, for paper and
    electronic documents and other important information.
  • Manages and prioritizes correspondence, incoming calls, phone
    messages, emails and mail and handles visitors with eloquence and
    professionalism.
  • Provides a bridge for smooth communication between the Project
    Directors office and internal departments; demonstrating leadership to
    maintain credibility, trust and support with senior management staff.
  • Researches, prioritizes, and follows up on incoming issues and
    concerns addressed to the Director, including those of a sensitive or
    confidential nature and determines appropriate course of action, referral,
    or response.


Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Bachelor’s degree in business
    administration, communications, social sciences or a related discipline
  • Five years of experience in providing administrative support to
    Executives and/or Senior Management teams.
  • Demonstrated ability to work with multi-disciplinary teams.
  • A proven ability to act with discretion and diplomacy is essential.
  • Excellent written and spoken English, including drafting and editing
    skills
How to Apply:
All suitably
qualified and interested candidates should send their updated CVs to hr@aglobalhf.org. Address to:
A Global Healthcare
Public Foundation
Plot 12 Makindu
Lane, Kololo
P.O Box 7504,
Kampala
Uganda East Africa
Deadline: Thursday, 12th July, 2018
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