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UN Business Support Assistant (Administration) Jobs – United Nations World Food Programme (WFP)

Job
Title:             
 Business Support Assistant
(Administration)
Organization: United Nations World Food
Programme (WFP)
Duty Station:  Uganda
Reports to: Head of Office
Grade: SC4
About US:
The UN World Food Programme (WFP) is the United Nations
frontline agency against world hunger. It is the largest and longest serving
humanitarian agency in Uganda. Currently WFP focuses on three priority areas:
Saving lives in Emergencies; Building Resilience through Predictable Safety
Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small
Holder Farmers to Access Markets. WFP has operations in various parts of the
Country.
Job Summary:   The Business Support
Assistant (Administration) will perform administrative support functions and
report to the Head of Office. At this level, work is carried out under minimal
supervision. He/She will be expected to produce organised and accurate work,
undertaking specific business support activities. He/She may offer guidance on
standard practices to more junior staff in in the office. The Business Support
Assistant (Administration) will deliver standard business support processes of
WFP operations in Kaabong Field Office. 
Key Duties and Responsibilities: 
  • Gather information with
    clear direction to support the drafting of documents and preparing reports
    by other staff.
  • Respond to queries and
    escalate where appropriate, in order to provide a timely and accurate service
    to clients.
  • Support processing and
    managing routine administrative and financial tasks in various functional
    areas, to contribute to the effective and timely management of resources.
  • Provide revision and
    proof-reading services for standard documents, to contribute to the
    development of accurate documentation.
  • Take responsibility for
    the maintenance of set standard systems and files, to ensure information
    is accurate and readily available for the function.
  • Identify simple
    discrepancies in statistics and data, such as missing information, and
    report to senior staff in order to support clients to deliver their work.
  • Take responsibility for
    data integrity to facilitate availability of accurate information in
    corporate systems.
  • Provide guidance on
    routine business support methods and practices to junior colleagues to
    ensure services are delivered consistently and to the required standards.
  • Work with a variety of
    individuals, taking on feedback where appropriate to assist in business
    support delivery for staff.


Qualifications, Skills and Experience:
  • The ideal candidate for
    the United Nations UN World Food Programme (WFP) Business Support
    Assistant (Administration) job placement should hold a Diploma in any of
    the following areas: General Administration, Business Administration,
    Secretarial Studies, Development Studies, or related areas from a
    recognised education institution.
  • A minimum of three years
    of progressive professional experience in administration, Office
    administration, Front Office Management or related duties obtained in
    reputable organisations
  • Proficiency in both
    written and oral English
  • Knowledge of specialised
    common business practices and methods, gained through relevant technical
    training and experience. Ability to develop and maintain relationships
    with a range of individuals in order to provide a high quality support
    service.
  • Ability to carry out basic
    data analysis and independently rectify problems requiring attention.
  • Ability to monitor and
    record financial transactions.
  • Good communication skills
    required to give and receive information and work with a variety of
    individuals.
  • Ability to maintain
    confidentiality
  • Computer literacy i.e.
    Ability to use MS Office Applications
How to Apply:
All candidates who desire to join the United Nations World
Food Programme are encouraged to submit their applications online at the link
below.
Deadline: 5th July 2018
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