The Ugandan Jobline

• As member of the procurement committee, lead the procurement
  activities of the organisation, preparing all necessary documentation for
  tender evaluation meetings
• Build and maintain close relations with freight forwarding company
  to place shipment instructions
• Follow procurement SOP at all times and gather required number of
  bids from approved suppliers for each purchase
• Update and maintain approved suppliers list.

• To assess and select potential suppliers, drawing up contracts
  according to the organization procedures in a way that builds long term,
  mutually beneficial relationships
• Carrying out prequalification exercise:
• Developing tender documents, stipulating goods, services and works
  to be provided
• Placing tender advertisements
• Contracting consultants to review responses
• Drawing up a short list
• Visit supplier premises to ensure integrity of supplier
• Requesting short listed suppliers to provide quotations and
  reviewing them according to the unit’s procedures and donor requirements
• Working together with the procurement committee to select suppliers;
  obtaining required approvals according to the unit’s procedures
• Developing standard contracts, ensuring that the unit’s interests
  are protected and that the resultant contract is legally compliant
• Educating suppliers so that they comply with the unit’s procedures
  and provide proper documentation that will ensure timely payments to be
  made; providing them with our tax exemption information in advance
• Ensuring that all activities of the unit comply with legal and
  contractual obligations, especially that timely payments are made;
  reporting to the appropriate accountable manager in the case of
  non-compliance

• Ensuring that each member of the team fully understands the outcomes
  that are expected of them and that they are aware of best practise in
  procurement management; ensuring that they behave in a way which will
  maintain good relationships with donors, volunteers and the unit staff
• Ensuring that work is planned and organised in a way which will meet
  the needs of the department’s customers in the most cost effective manner
  possible; ensuring that team members are given appropriate workloads and
  are working efficiently
• Monitoring and reviewing performance and, in particular, carrying
  out annual appraisals, holding staff accountable for meeting standards of
  excellence and delivering any improvement goals which have been
  identified; taking decisive action in the case of poor performance
• Ensuring that staff are adequately trained and developed for their
  roles e.g. by analyzing staff training needs, organizing the delivery of
  training or coaching, coordinating the sharing of experience

• The applicant for the Medical Research Council (MRC) UK /
  UVRI Senior Procurement Officer job placement must hold a Bachelor’s
  degree in Procurement and supply chain management, Commerce, or Business
  Administration.
• Full/part Professional qualification (CIPS) is an added advantage.
• Three years of experience in busy procurement office with direct
  supervision of personnel.
• Experience working with ERP packages, MS Office programs, office
  equipment (printer, fax, copier, and scanner);
• Working knowledge of MS Dynamics-Navision; Oracle ERP system is an
  added advantage.
• Good people management skills.
• Experience working with in a medical/Humanitarian organization is of
  an added advantage.

• Personal Integrity
• Emotional Resourcefulness
• Ability to Learn
• Forward Thinking
• Reliability
• Openness to Others
• Independence
• Analytical Thinking
• Conceptual Thinking
• Proactivity
• Results Orientation
• Thoroughness

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