Senior Grants Manager NGO Careers – Marie Stopes International
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Job Title: Senior
Grants Manager
Grants Manager
Organization: Marie
Stopes International
Stopes International
Duty Station: Kampala,
Uganda
Uganda
Reports to:
Director Programmes
Director Programmes
About US:
Marie Stopes International
is a global organisation providing personalised contraception and safe abortion
services to women and girls. Our local teams of professionals are passionate
about the work they do in communities across 37 countries. The services they
provide give a woman the power to choose when she has children so that she’s
free pursue her plans and dreams for herself and her family.
is a global organisation providing personalised contraception and safe abortion
services to women and girls. Our local teams of professionals are passionate
about the work they do in communities across 37 countries. The services they
provide give a woman the power to choose when she has children so that she’s
free pursue her plans and dreams for herself and her family.
Job Summary: The Senior Grants Manager will help secure
new donor funding, manage donor compliance, monitor progress of grants against
Key Performance Indicators and spend against budget, to ensure strong
stewardship of donor funding. The role will support grant-funded project
implementation, and will lead grant planning, reporting and donor audit while
ensuring a close and collaborative working relationship with Project
Implementation/Operational Leads and Directorates. The post is key in ensuring that Marie Stopes
suffers no financial losses or damage to its reputation in the management of
grants and to ensuring sustainability through securing new funding streams. The
Senior Grants Manager works in a virtual Project Management team with key
Finance, Research Monitoring and Evaluation, Clinical Quality, and Operational
Leads including Sexual and Reproductive Health Service Delivery Channel Leads.
The position reports to the Programmes Director. S/he is part of the Programmes
Directorate and a member of the Country Senior Management Team. The overall
purpose of the role is the oversight and provision of proactive stewardship of
Marie Stopes’ assets to achieve agreed strategy and long term financial
sustainability.
new donor funding, manage donor compliance, monitor progress of grants against
Key Performance Indicators and spend against budget, to ensure strong
stewardship of donor funding. The role will support grant-funded project
implementation, and will lead grant planning, reporting and donor audit while
ensuring a close and collaborative working relationship with Project
Implementation/Operational Leads and Directorates. The post is key in ensuring that Marie Stopes
suffers no financial losses or damage to its reputation in the management of
grants and to ensuring sustainability through securing new funding streams. The
Senior Grants Manager works in a virtual Project Management team with key
Finance, Research Monitoring and Evaluation, Clinical Quality, and Operational
Leads including Sexual and Reproductive Health Service Delivery Channel Leads.
The position reports to the Programmes Director. S/he is part of the Programmes
Directorate and a member of the Country Senior Management Team. The overall
purpose of the role is the oversight and provision of proactive stewardship of
Marie Stopes’ assets to achieve agreed strategy and long term financial
sustainability.
Key Duties and Responsibilities:
Project and
Organisational Budgeting and Planning
Organisational Budgeting and Planning
- Lead budget compilation at the project proposal stage. Review
budgets and assist with amendments and forecasts before submission to
donors/ MSI Global Support Office donor teams. - Ensure that contribution to Marie Stopes support/running costs is
maximized in the development of project or funding proposals. - Lead the phasing of project budgets and design a pattern of project
spend that aligns with approved delivery plans/milestones. - Take an active role in the development /incorporation of project and
funder dimensions to broader organizational budgets including annual
Business Plans.
Grant Accounting
& Management
& Management
- Work in liaison with the Director of Programmes and the Finance
Team, interact effectively with donors and MSI Global Support Office donor
teams, regarding a variety of issues, such as budget revisions, income
requests, donor compliance and project implementation progress. - Translate project contracts into clear compliance requirements and
deliverable deadlines including reporting deadlines and ensure these are
known and adhered to. - Monitor performance against Key Performance Indicators and against
work plans to ensure projects are on track to meet donor and grant
deliverables. - Monitor actual expenditure against budget to ensure spend is in line
with work plans. - Analyse project transactions with Implementation/operational leads
on a monthly basis to review coding, to ensure spend is allowable, align
activities with costs and identify actions required to mitigate risk and
impact of over or under expenditure. - Produce accurate and timely monthly project reports that are
circulated to Implementation/operational leads, the Programmes Director
and other relevant staff that alerts management of the progress of
projects. - Coordinate inputs from Implementation/operational leads to produce
high quality donor narrative reports that use donor compliant language. - Organise and participate in monthly meetings with
Implementation/operational leads to review monthly Project reports against
budgets - Support the finance team to reconcile the Deferred Grants income
account and other related balance sheet accounts monthly, ensuring that
the necessary adjusting /correcting entries (backed by supporting
documentation) have been approved and posted. - Alert the Finance Director to risks from over/under expenditure,
late reporting, control weaknesses or non-compliance with other donor
guidelines. - Work with the finance team to minimize foreign exchange losses on
both income and expenditure transactions and flagging up potential losses
in timely fashion. - Work with the finance team to ensure that grant income (received and
receivable) is accurately reported and agrees with monthly Project
reports.
Donor Compliance
- Monitor project deliverables, budgets, spend against budget, and
appropriate coding and cost recovery against each grant; raise any areas
of concern to the Director(s). - Be familiar with relevant donor regulations and rules, as well as
MSI Global policies and procedures, and ensure project implementation is
compliant with these regulations, policies, and procedures. - Minimise disallowed expenditures and potential loses through active
monitoring of expenditure types, procurement processes, documentation and
adherence to reporting deadlines. - Ensure compliance with the financial and other requirements of
donors through monitoring and support visits to the field. Initiate internal
audits as may be necessary. - Manage an orderly and up to date filing system for all grant key
documents including submitted funding proposals, donor agreements,
budgets, logframes, narrative and financial reports, key donor
correspondence. - Maintain an orderly and up to date filing system for all grant
related transactions including adjusting or correcting journals. - Work with finance to ensure that grants income or instalments due
are promptly claimed from donors and in line with donor agreements.
Donor Reporting
(Financial)
(Financial)
- Support the finance team to prepare monthly, interim and final
Financial Donor reports accurately as per Donor reporting requirements and
deadlines. Liaise with operational leads on any issues that may arise
promptly. - Work with the finance team to ensure the integrity of financial
donor reports by validating the coding of both income and expenditure
transactions. - Provide robust variance analysis and narrative.
Donor Audits and
Donor/Stakeholder Engagement
Donor/Stakeholder Engagement
- Ensure that donor audits are properly scheduled and communicated in
advance to relevant staff including the Programmes Director and Finance
Director. - Ensure proper planning of donor audits including the availability of
the required documents and files prior to audits to minimize financial
losses as well as any reputational damage. - Assist in preparing for statutory audits particularly in the
preparation of the necessary grant supporting documentations and
reconciliation of all grants related accounts. - Assist in preparing for donor engagement visits as required.
- Act as donor lead for grants by participating in bi-weekly, monthly,
quarterly and bi-annual donor and MSI Global Support Office team meetings
as required. Regular liaison with MSI Global Donor Reporting Team/project
accountants.
Training and
Capacity building
Capacity building
- Facilitate workshops to build the project management capacity of
staff and embed understanding of Marie Stopes’ policies and procedures as
they relate to project management. - Lead grant/project start up meetings, mid-term review meetings and
end of grant closure meetings. - Support the embedding and use of MSI Project Cycle Management
Guidelines to institutionalize grant and project management capacity.
New Business
Development
Development
- Work closely with Director of Programmes to identify and
successfully capitalise on funding opportunities with major local and
international funders of sexual and reproductive health programming. - Research and analyse donor calls for funding applications including
tenders, expressions of interest and requests for proposals. This includes
identifying funding opportunities– either as a prime or subcontractor. - Develop and write successful, high quality funding proposals and
budgets as agreed by the Country Programme Executive Team.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in relevant subject
- Master’s degree in Public Health, International Development or
related subject (desirable) - At least four years’ work experience in grant management (essential)
- Demonstrable experience directly managing large project budgets as
budget holder (essential) - Demonstrable experience implementing grants and managing funding
from institutional donors (private foundations, government agencies)
(essential) - Demonstrated success in raising new grant income from private
philanthropic foundations and/or bi-lateral donors and building donor
relationships (essential) - Experience in writing donor reports for large grants, including
narrative and results matrices Excellent knowledge of the Ugandan health
sector (desirable) - Experience supporting implementation of Sexual and Reproductive
Health programmes (desirable) - Proven ability to use data and data analysis for operational and
strategic decision making (essential) - Knowledge of family planning and post abortion care (desirable)
- Strong IT skills, including Microsoft Office package (essential)
- Strong quantitative and qualitative analytical skills (essential)
- Excellent verbal and written communication skills (essential)
- Able to work independently, with little supervision (essential)
- Fluency in both written and spoken English, with exceptional verbal
presentation skills - Training in project cycle management (desirable)
- Experience using technology platforms (Skype, One Drive) to work
with remote teams - Ability to travel nationally and internationally as needed (expected
travel less than 10%) - Pro-choice and committed to Marie Stopes International’s mission of
Children by Choice, not Chance (essential)
How to Apply:
All suitably
qualified and interested candidates who wish to join the Marie Stopes
International in the aforementioned capacity are encouraged to Apply Online by
clicking on the link below.
qualified and interested candidates who wish to join the Marie Stopes
International in the aforementioned capacity are encouraged to Apply Online by
clicking on the link below.
Click Here –> Career –>
Choose (Senior Grants Manager) –> Apply Now
Choose (Senior Grants Manager) –> Apply Now
Deadline: 15th June 2018
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