Regional Administration Manager Job Placement – Zoe Recruitment

 Regional Administration
Organisation: Zoe Recruitment
Duty Station:  Kampala, Uganda
About US:
Zoe Recruitment is an HR consultancy company that exists to
contribute to the transformation of productivity and work ethic, by linking
talent to business/organizations, and placing people right. At Zoe we believe
this then forms the foundation for sustainable business and on a larger scale,
economic growth.  They seek to recruit for a valuable client, a leader in
the Coffee Industry with a Foundational arm.
Job Summary:  The
Regional Administration Manager will be part of a three-person management team
working alongside the Director and the Programs Manager. Reporting to the
Board, the team is responsible for guiding the strategy of the foundation,
stakeholder engagement, fundraising, and the implementation of projects in East
Africa. The Administration Manager is directly responsible for all the
Financial, Administrative and HR functions of the Foundation and will be tasked
with implementing policies and procedures that support the good governance of
the organization. The Regional Administration Manager for the foundation will
be overseeing Uganda, Rwanda, Burundi.
Key Duties and Responsibilities: 
  • Design and implement
    internal controls and reporting standards for all activities of the
  • Create standardized
    processes across all countries of activity.
  • Maintain and update all
    internal policies of the Foundation in respect to stakeholder engagement,
    human resources and environmental and social responsibilities.
  • Manage a team of
    accountants to oversee cash management and project accounting.
  • Manage the international
    finances of the Foundation.
  • Prepare management
    accounts and reports of the foundation’s activities on a monthly basis.
  • Support the Director in
    preparing material for Board meetings and present as required.
  • Manage the preparation and
    review of project reports (including financial reports) in accordance with
    donor commitments.
  • Organise and prepare statutory
    and project related audits as necessary for the four branches of the
  • Handle all communication
    regarding project reporting with institutional (non-commercial) donors.
  • Liaise with sister
    foundations as necessary.
  • Support in managing the
    communications and media strategy of the Foundation.
  • All other administrative
    and HR functions for the foundation as necessary.

Qualifications, Skills and Experience: 
  • The applicant must possess
    relevant qualifications in a related subject like Business Administration,
    Project Management, Finance & Accounting
  • Previous experience of
    rural development and small-scale agriculture
  • Three years of experience in
    a responsible financial management position, with knowledge of internal
    controls and financial processes
  • Three to five years of work
    experience in a senior administrative or planning role in a development
    organization, NGO, Foundation or company with a particular focus on rural
    development issues
  • Sound understanding of
    project life cycles, planning, budgeting, reporting and performance
  • Experience with, or
    ability to quickly implement the statutory obligations of the Foundation
    in each country of operation
  • Experience of planning and
    running external audits
  • Excellent written and
    verbal communication skills
  • Excellent meeting
    facilitation skills (including virtual meetings)
  • Ability to travel in the
    region to meet with staff and external stakeholders when needed
  • Experience with
    agribusiness supply chains or rural development
  • Skilled in decision making
    and working within a multi-cultural environment
How to Apply:
All suitably qualified and interested candidates should
apply online by clicking on the title link below.
Deadline: 26th June 2018
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