Programme Manager UK NGO Jobs – Farm Africa

Job Title:         
Organization: Farm
Duty Station: Kampala,
Reports to: Country
About US:
Farm Africa is an
international non-governmental organization working to end hunger and bring
prosperity to rural Africa. We work to increase the incomes and improve food
security of smallholder farmers, pastoralists, agro-pastoralists, and forest
dwellers in East Africa. A core part of our strategy is to ensure that our
interventions are both economically sustainable and scalable. The systematic
integration of market linkages in implementing programmes is crucial to our
ability to scale our interventions cost-effectively. Farm Africa has the
ambition to be the leading European NGO specialising in Agriculture, Natural
Resource Management and Market Engagement.
Job Summary:  The Programme Manager will be responsible for
ensuring excellence in delivery of Farm Africa’s projects in Uganda in order to
maximise impact and value for money at all times. The Programme Manager (PM)
will play a key role in supporting Project Coordinators (PCs) to develop annual
budgets and activity plans, and deliver against them in line with donor
contracts and Farm Africa’s internal financial policies and procedures. The PM
will also be responsible for ensuring excellence in contract management and
compliance across the project portfolio and managing the donor reporting
process, as well as supporting project delivery teams with monitoring and evaluation.
The PM will provide leadership to the growing field teams, identifying and
filling capacity gaps, challenging poor performance, and ensuring all programme
staff are demonstrating Farm Africa’s values. 
In addition to managing the delivery of existing projects, the PM will
also be required to contribute to the design and development of new projects,
helping to ensure that budgets and plans are realistic and conform to the bid
requirements.  The post holder is a
member of the country Senior Management Team (SMT) and will deputise for the
Country Director (CD) when necessary. The PM will be based in Kampala but
required to travel to the field on a regular basis.
Key Duties and Responsibilities: 
  • Support project teams to develop
    detailed activity plans and associated project milestones, and deliver
    against them in accordance with contractual requirements, including
    maintaining project spending in line with the budget projections.
  • Work with the project delivery teams and
    Farm Africa’s team of Technical Managers to ensure technical excellence in
    delivery of our projects
  • Work with the project delivery teams to
    embed Farm Africa’s approaches into their delivery plans, and ensure
    consistency in delivery in line with our approaches
  • Support the PCs and finance staff to
    develop timely, realistic and accurate project budgets, and monitor and report
    against these budgets in line with internal and donor requirements and
  • Work with the Regional Programme Support
    Manager to facilitate rapid start-up of new projects, including supporting
    with recruitment, providing logistical and procurement support, supporting
    with partner management and contracting and organising inception and
    planning workshops.
  • Plan and supervise project exit/closure
    to ensure the highest standards of professionalism and administrative
    efficiency in line with donor and government requirements.
  • Support PCs and Project Accountants
    & Administrators to develop and implement monthly, quarterly and
    annual procurement plans.
  • Support the CD and Business Development
    team with conceptualising and designing new projects and developing
    funding proposals
  • Play an active role in the Farm Africa
    Uganda Senior Management Team (SMT)
  • Deputise for the CD as required
Stakeholder and
Donor Management
  • Ensure the highest standard of project
    donor contract management and full donor compliance with regard to
    budgeting and financial management and reporting, including planning and
    quality assurance of reports against approved formats.
  • Build and maintain strong and effective
    relationships with donors at the local and operational levels.
  • Prepare and pursue applications for
    approval of all project agreement from relevant government authority and
    ensure that projects are compliant with these agreements.
  • Represent Farm Africa to government,
    donors and other NGOs, etc. on programme matters.
  • Ensure the necessary assessments such as
    due diligence and partner risk analysis are completed.
  • Assist in the preparation of Partners
    Contracts and MoUs and monitor the progress of these, overseeing
    corrective action and capacity building support where necessary
Evaluation and Learning
  • Plan and lead the quarterly reviews of
    projects, ensuring rigorous analysis, discussion and testing of progress,
    situation and plans in respect of activity implementation, budget
    utilization and finance, resourcing, etc. Ensure decisions are reflected
    in future plans and activities with appropriate follow-up.
  • Oversee the preparation and implementation
    of accurate, realistic and effective data collection plans for all
    projects in the Uganda portfolio.
  • Support and coach field teams to ensure
    ongoing use of data and related adaptation of projects within agreed
    project frameworks and contracts, identifying need for and arranging
    technical support as/when needed.
  • Ensure the highest standards in the
    planning, preparation and submission of impact measurement exercises
    including baselines, mid-term reviews and final evaluations, which should
    be both donor compliant and serve the knowledge agenda of Farm Africa
  • Undertake regular visits to project
    offices and field activities for support, partner visits, monitoring etc.
Human Resources
  • Line manage PCs and PMs including
    ensuring they have clear work plans and objectives in place, regular
    consultations (at least weekly), quarterly reviews, and annual appraisals.
  • Lead recruitment of all senior project
    staff, and support project teams with managing the recruitment of more
    junior staff including preparation and review of job descriptions,
    interview questions and practical tests.
  • Lead and co-ordinate the planning,
    induction and training for all project staff, particularly Project
  • Ensure all project staff are equipped
    with the necessary skills, knowledge and tools required to perform their
    assigned tasks to a high standard.
  • Ensure appropriate levels of awareness
    and adherence to Farm Africa’s organisational policies, procedures and
    regulations by all project staff.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Farm Africa Programme
    Manager job placement must hold a postgraduate qualification in a relevant
    subject, such as project management, development studies, business
    administration, etc
  • A minimum of three years senior
    management experience
  • A minimum of five years project
    management experience in Uganda and/or another African country, including
    working with partners
  • Experience of relationship building and
    management with major institutional, commercial and private individual
  • Experience in working with the private
    sector to achieve development outcomes
  • Experience of budget development,
    management, monitoring and review
  • Experience of designing and implementing
    project monitoring systems
  • Experience of drafting and negotiating
    project agreements, MOUs and partnership agreements,
  • Experience of drafting and negotiating
    terms of reference for baselines, evaluations, and consultancies
  • Experience of staff management and
    commitment to staff development and team building
  • Experience of working with participatory
    approaches to development
  • Fluent written and spoken English
  • Excellent time management skills, with a
    proven ability to prioritise between tasks, deliver in a high-paced
    working environment, and self-manage
  • High level of analytical and conceptual
  • Good budgeting and budget management
  • Excellent IT skills, with a particular
    focus on Word, Excel and PowerPoint
  • Strong sense of integrity and personal
    commitment to the Goals and Values of Farm Africa
  • Excellent communication and team
    building skills with the proven ability to coach and mentor staff
  • Ability to undertake unaccompanied
    travel and operate away from the work station
  • Programme knowledge and experience in
    the agricultural, forestry, natural resource management, value chain
    development, and sustainable livelihoods.
  • Senior management experience within a
    developmental NGO
  • Experience of consortium leadership.
  • Experience of managing relationships
    with EU, DfID, other bi-lateral donors
  • Experience in project design and
    proposal development, including developing budgets for new projects
  • Experience of designing and or leading
    the implementation of multi-million $ and cross-sector projects
  • Experience of leading organisational and
    strategic planning processes
  • Experience of capacity building field
    staff and other stakeholders such as local authorities and co-operatives
How to Apply:
All suitably
qualified and interested candidates should send an updated CV, salary history,
and a two-page supporting statement detailing how you meet the person
specification to including ‘Programme Manager” in the subject line.
NB: Please DO NOT
send additional documents such as certificates and references with your
application. Shortlisted candidates ONLY will be required to provide these
documents during the interview process.  Interviews are expected to take
place w/c 2nd July 2018 at Farm Africa’s country office in Kampala.
Only shortlisted candidates will be contacted.
Deadline: 20th June 2018 by 5.00pm EAT
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