Job Title: Office Assistant / Secretary
Organisation: Protos
Duty Station: Kampala,
Uganda
Uganda
Languages:
English and French mandatory
English and French mandatory
About US:
Protos is a Belgian
NGO with activities in 8 countries in Africa and Latin America, promoting
equitable, sustainable and participatory water use and -management. Protos is independent of political and philosophical views. In Kampala, our Regional
headquarters, a Protos team manages our development program and projects in the
Great Lake Region (Uganda, DRC, Burundi). Expatriate staff together with local
colleagues carry out the follow-up of projects, capacity building, networking
and advocacy.
NGO with activities in 8 countries in Africa and Latin America, promoting
equitable, sustainable and participatory water use and -management. Protos is independent of political and philosophical views. In Kampala, our Regional
headquarters, a Protos team manages our development program and projects in the
Great Lake Region (Uganda, DRC, Burundi). Expatriate staff together with local
colleagues carry out the follow-up of projects, capacity building, networking
and advocacy.
Job Summary: The
Office Assistant / Secretary will have the responsibility to support the
administration, logistics and finances of our regional headquarters in Kampala
under supervision of the Program Assistant – Finance, Logistics and
Administration. The work will be organized mainly from Kampala office (Muyenga
area).
Office Assistant / Secretary will have the responsibility to support the
administration, logistics and finances of our regional headquarters in Kampala
under supervision of the Program Assistant – Finance, Logistics and
Administration. The work will be organized mainly from Kampala office (Muyenga
area).
Key Duties and Responsibilities:
·
The Office
Assistant / Secretary will provide day to day support in the organization of
the admin, finance and logistical department
The Office
Assistant / Secretary will provide day to day support in the organization of
the admin, finance and logistical department
·
Tasked with
regular communication on progress of the different tasks towards the Program
Assistant – Finance, Logistics and Administration
Tasked with
regular communication on progress of the different tasks towards the Program
Assistant – Finance, Logistics and Administration
·
In charge
of printing, copying, scanning, filing of documents and setting up –
safeguarding an archive/filing system;
In charge
of printing, copying, scanning, filing of documents and setting up –
safeguarding an archive/filing system;
·
Execute
other tasks relating to financial and logistical issues to assure the good
functioning of the office and its planned activities.
Execute
other tasks relating to financial and logistical issues to assure the good
functioning of the office and its planned activities.
·
Follow –
up and support of the management of office equipment (Inventory) and vehicles;
Follow –
up and support of the management of office equipment (Inventory) and vehicles;
·
Assist
in the control of the financial reports of the partners including evaluation of
the submitted justifications.
Assist
in the control of the financial reports of the partners including evaluation of
the submitted justifications.
Qualifications, Skills and Experience:
·
The Protos
Office Assistant / Secretary should hold a relevant degree in the field of
finance and administration.
The Protos
Office Assistant / Secretary should hold a relevant degree in the field of
finance and administration.
·
At least
two years of relevant experience.
At least
two years of relevant experience.
·
As the
regional Headquarter is also in charge of activities in Burundi and DRC,
priority will be given to candidates with knowledge of French. If applicable,
please describe your level of French in your CV.
As the
regional Headquarter is also in charge of activities in Burundi and DRC,
priority will be given to candidates with knowledge of French. If applicable,
please describe your level of French in your CV.
·
Good
knowledge of Microsoft office.
Good
knowledge of Microsoft office.
·
Efficient,
honest, precise and autonomous;
Efficient,
honest, precise and autonomous;
·
Integrity:
demonstrating a professional attitude and reliability
Integrity:
demonstrating a professional attitude and reliability
·
Open
attitude towards new working methods;
Open
attitude towards new working methods;
·
Proactive
and able of working under time pressure;
Proactive
and able of working under time pressure;
·
Good planning
and organization – communication skills;
Good planning
and organization – communication skills;
NB: Women
are strongly encouraged to apply
are strongly encouraged to apply
How to Apply:
All candidates
should send their electronic applications addressed to
[email protected]. Please use the following reference of your email:
“Application office assistant/secretary” The original signed CV, diplomas and
motivation letter must be available during the interview when the candidate is
selected for a next round.
should send their electronic applications addressed to
[email protected]. Please use the following reference of your email:
“Application office assistant/secretary” The original signed CV, diplomas and
motivation letter must be available during the interview when the candidate is
selected for a next round.
The application file
should include:
should include:
·
Up-to-date
CV including overview of the relevant work experience and contact information;
Up-to-date
CV including overview of the relevant work experience and contact information;
·
Scanned
copies of all relevant diplomas and recommendation letters;
Scanned
copies of all relevant diplomas and recommendation letters;
·
Motivation
letter.
Motivation
letter.
The recruitment will
be as follows:
be as follows:
·
Incomplete
files will be excluded.
Incomplete
files will be excluded.
·
The
first selection will be done based on CV and motivation letter;
The
first selection will be done based on CV and motivation letter;
·
Second
phase of the recruitment: interview and practical test;
Second
phase of the recruitment: interview and practical test;
·
In the
third phase the selected candidates will be invited for a second interview.
In the
third phase the selected candidates will be invited for a second interview.
Deadline: 15th June 2018
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