No Experience Food Assistance Information Reporting Officer NGO Jobs – World Vision International

Organisation: World
Vision International
Duty Station: Uganda
Reports to: Senior
Food Assistance Information Reporting Officer
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary:   The Food
Assistance Information Reporting Officer will be responsible for leading
field-based IT operations pertaining to the Last Mile Mobile Solutions
technology (whenever applicable) and Commodity Tracking System. This includes
provision of technical support to commodity distribution field staff during
field registrations/distributions, in addition to running the LMMS web
application to help staff set up new distribution projects, run commodity
shipment using LMMS/CTS, and assist in consolidating and generating LMMS/CTS
reports including shipment and loss claim registers and loss files. This
position will also require delivering systems maintenance, testing new software
development for field deployment, soliciting client user requirements, and
assisting with new/upgraded system installations.
Key Duties and Responsibilities: 
LMMS System
  • Oversees wireless connectivity issues between mobile devices,
    routers and roaming servers in field operations, troubleshooting where
  • Ensures correct functioning of LMMS in beneficiary registration,
    enrollment, household updates and commodity distribution activities.
    Troubleshoots technical problems as they arise (including forcing the
    movement of filed data to permanent data repositories).
  • Ensure backups of field data collection and ensures safety of data
    collected in field operations by password control to databases and
    encryption of laptop data where required.
  • Help administer LMMS system users within the project in coordination
    with the commodity officer / manager.
  • Serve as technical point of contact/support for Food Monitors and
    reports back to the core system delivery team on state of field
  • Work closely with software developers and software partners in new
    systems development.
  • Install LMMS in roaming servers, mobile devices and perform system
    data updates as required for field use.
  • Report technical failures, help to replicate problems and lead field
    installations with system upgrades/new releases.
  • Document technical shortfalls within the existing mobile product
    offering and with new version releases
  • Prepare LMMS reports and forward them to relevant departments within
    WVK and LMMS Global IT.
Consolidation and
Reviewing of Monthly Reports: (CTS)
  • Assist consolidation of monthly commodity reports from the field
    into the CTS database in order to produce major reports (CSS, CSR, RSR,
    LSR) to donors and other stakeholders.
  • Ensure timely submission of the replication and backups which
    include field reports, warehouse reports etc by 5th of every month for
    timely consolidation at the NO.
  • Updating FGDB project progress reports
  • Liaise with CO’s to ensure timely submission of beneficiary lists
    and backups by 10th of every month
  • Maintain a neat, organized and chronological filing system, ensuring
    that hard copies of the recommended reports are available and easy to
    access at any required time.
  • Update the shipment registers and shipment receipt summaries to make
    sure that the soft copy and files are up to date for easy accessibility on
    monthly basis.
  • Update the Loss claim registers and loss files to make sure that the
    soft copy and the files are up to date for easy accessibility on monthly
  • Make frequent visits to the field locations to assist in CTS
    documentation and accountability.
  • Collect all the receipts and dispatch summary, truck inspection
    reports, loss reports, physical inventory, warehouse inspection report,
    distribution summaries and distribution center visit reports.
  • Responsible to verify physical inventory for all the warehouses to
    ensure that the commodity book balances match the actual stock in the
    warehouses and explanations provided for any variances.
  • Review invoices and other Cooperating Partner reports
Coordination and Collaboration:
  • Works closely with the field monitors and Commodity officers/field
    Coordinators on all LMMS/CTS issues.
  • Work closely with the global LMMS Support personnel in all aspects
    of the technology readiness and rollout, in addition to providing feedback
    to, and receiving technical instructions from, the LMMS Field based System
    Support and Developer Officers on IT upgrades, maintenance and new
Administration of
LMMS asset control procedures.
  • Actively participate in a forum of IT support staff for LMMS/CTS for
    sharing common experiences and troubleshooting technical challenges.
  • Leads capacity development with field staff to ensure adequate
    LMMS/CTS coverage.
  • Work closely with the Senior FAIRO to supervise and provide training
    for all other PRRO staff especially

Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Food Assistance Information
    Reporting Officer job opportunity must hold a Bachelor’s degree in
    computer Science or IT or any other related course from a recognized
  • Solid background in the Window Operating System – XP in particular.
    Comfortable invoking, stopping or restarting System Services, installing
    and uninstalling software, creating user groups and setting up user
  • Solid networking skills – able to set up, securing and administer
    wireless ad-hoc peer-to-peer networks. Ability to isolate and troubleshoot
    network connectivity difficulties accordingly and through running IP
    configuration tools, resetting wireless connections. Understands TCP/IP
  • Knowledgeable of Relational Database Management Systems – exposure
    to MySQL highly desirable, including the use of database management tools
    (such as MySQL Query Browser and Administrator).
  • Ability to troubleshoot IT problems – both hardware and identify
    software failings. Aware of how to log, track and systematically
    troubleshoot IT problems.
  • Prior experience with WV CTS system and or UN WFP Compass system is
    an added advantage.
  • Knowledge of WV and WFP regulations pertaining to relief food
    commodities tracking accounting and reporting.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 24th June 2018
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