No Experience Administrative Assistant IDB Project Jobs – Ministry of Agriculture, Animal Industry and Fisheries (MAAIF)

Job Title:       Administrative
Organisation: Ministry
of Agriculture, Animal Industry and Fisheries (MAAIF)
Project Name: Enhancing
National Food Security through Increased Rice Production (ENRP) Project
Duty Station: Entebbe,
Reports to:
Project Coordinator
About US:
The Ministry of
Agriculture, Animal Industry and Fisheries received funding from the Islamic
Development Bank (IDB) to support government of Uganda’s efforts to attain rice
self-sufficiency through “Enhancing National Food Security through Increased
Rice Production (ENRP) Project.” The project will contribute to the increase in
production, marketing and consumption of rice for improved Nutrition, Food
Security and Incomes in Uganda as well as support, build and strengthen the
institutional and technical capacities, for sustained agricultural growth that
contributes to the poverty alleviation and food security.
Job Summary:     The
Administrative Assistant will coordinate administrative and clerical duties and
day to day office management.
Key Duties and Responsibilities: 
  • Provide administrative support to
    Project Coordinator
  • Answer and direct phone calls.
  • Organize and schedule appointments
  • Maintaining the office files i.e
    filling, labeling, organizing and responding to requests for files from
    their supervisors or other departments
  • Manage agendas/travel
    arrangements/appointments etc for the PIU.
  • Submit timely reports and prepare presentations/proposals
    as assigned
  • Plan and organize meetings and take
    detailed minutes
  • The Administrative Assistant will
    asssist daily office needs and manage PIU general administrative
  • The Administrative Assistant performs
    routine clerical work.
  • Secretary to PIU staff meeting.
  • In charge of imprest/petty cash/ Support
    budgeting and bookkeeping procedures
  • Submit and reconcile expense reports.
  • Organize project visitors/staff travels
    (bookings, air tickets, transport, etc);
  • Resolves administrative problems by
    coordinating preparation of reports.
  • Provides information by answering
    questions and requests.
  • The Administrative Assistant is
    responsible for record keeping
  • Stores keeping.
  • Summarize reports
  • Preparing reports and maintaining
    appropriate filing systems.
  • Perform any other duties assigned by the

Qualifications, Skills and Experience: 
  • The applicant must hold an Honours
    Bachelor’s degree in Development studies/ Industrial and Organizational
    Psychology/Human resources/ or related field from a recognised university
    or institution.
  • Ability to perform a range of
    administrative functions, including event planning and organizing and
    human resources administration.
  • Excellent oral and written communication
  • Computer skills such as MS Office (MS
    Word; MS Excel and MS PowerPoint).
  • Working knowledge of office equipment,
    like printers, projectors and scanner machines etc.
  • Strong organizational Skills with
    ability to multi-task.
How to Apply:
Applicants should
fill Public Service Commission (PSC) Form 3 (2008), Download
, in triplicate and attach certified copies of academic
certificates and testimonials, appointment letters as evidence of working
experience and two referees, one of whom must be a current or previous employer
and most recent passport photographs. Applications should be addressed to the
Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries,
P.O. Box 102, Entebbe, and delivered to the Open Registry.
Deadline: 22nd June 2018
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