Human Resources Officer (International UN Jobs) – International Organization for Migration (IOM)

Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Reports to: Chief
of Mission (COM)
Grade: P2
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely with
governmental, intergovernmental and non-governmental partners. IOM is dedicated
to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.
Job Summary:  The Human Resources Officer will work under
the direct supervision of the Resource Management Officer (RMO) in Uganda and
in close coordination with the Human Resources Management (HRM) division at
Headquarters (HQs), as well as the Manila Administrative Centre (MAC) and Panama
Administrative Centre (PAC), the successful candidate will be responsible and
accountable for monitoring, supporting and coordinating the human resources
functions of the mission and its sub-offices.
Key Duties and Responsibilities: 
  • Keenly review and monitor Human Resources Management services in the
    mission in accordance with the Organization’s HR rules, regulations,
    policies, procedures and practices and in light of project activities in
    the Mission.
  • Supervise the maintenance of personnel files and attendance records
    of international, national and sub-contracted staff in the Mission.
  • Facilitate the maintenance and upkeep of the mission’s HR/Training
    plans, and in conjunction with Security Unit, ensuring staff compliance of
    all mandatory/recommended security briefings and training.
  • Coordinate national and international recruitment processes in the
    mission in close liaison with the RMO and provide support to the mission
    in filling the appropriate staff vacancy needs, ensuring that relevant
    recruitment procedures are effectively and swiftly applied and that
    selected new staff are sufficiently briefed, including through an
    appropriately updated “Welcome Package”, and able to assume functions at
    the Mission in a timely fashion.
  • Ensure timely and regular implementation of the Mission’s Staff
    Evaluation System (SES) and encourage and provide guidance for the timely
    completion of the performance management process in line with the
    organizational deadlines.
  • Work in close coordination with the RMO, provide verbal and written
    explanations to Project Managers on staffing and other personnel issues,
    including leave entitlements/planning and overtime administration. Ensure
    regular updates to the Mission’s organogram/staffing table and contact
    lists, including those of sub- offices.
  • Propose to the management appropriate and effective administrative
    procedures reflecting the mission’s needs. Apply IOM’s Human Resources
    policies, rules and regulations in the mission.
  • Coordinate with the RMO HQs, MAC/PAC and the Finance team on issues
    related to the benefits and entitlements to international staff in the
    field. Supervise the administration and timely renewal of the visas and/or
    residence permits.
  • Monitor the contractual situation and the administration of
    entitlements of local staff.
  • Supervise the preparation of the monthly payroll for national staff
    and sub-contracted personnel and ensure its accuracy and timeliness.
  • Support the RMO in the preparation of administrative reports that
    may be required in coordination with the Heads of Units/Programmes.
  • Discuss audit recommendations on HR matters and in coordination with
    the RMO, implement them upon instruction within the HR function.
  • Keeps abreast of developments in various areas of human resources.
  • Perform such other duties as may be assigned.


Qualifications, Skills and Experience:
  • The International Organization for Migration (IOM) Human Resources
    Officer job opportunity should hold a Master’s degree in Human Resources,
    Business Administration or a related field from an accredited academic
    institution with two years of relevant professional experience; or a 
    University degree in the above fields with four years of relevant
    professional experience.
  • Previous experience in human resources management, recruitment,
    organizational development;
  • Experience in field emergency operations;
  • High level of computer literacy with experience in HR IT systems and
    applications; working knowledge of SAP is an advantage;
  • Good knowledge of IOM/ UN human resources and financial policies and
    staff rules and regulations;
  • An Advantage will be given to candidates with knowledge in IOM
    Financial Procedures;
  • Excellent organization skills; analytical and creative thinking;
  • Working experience in developing countries an added advantage.
  • Languages: Fluency in English is required.
Desirable Competencies:
Behavioral
  • Accountability – takes responsibility for action and manages
    constructive criticisms;
  • Client Orientation – works effectively well with client and
    stakeholders;
  • Continuous Learning – promotes continuous learning for self and
    others;
  • Communication – listens and communicates clearly, adapting delivery
    to the audience;
  • Creativity and Initiative – actively seeks new ways of improving
    programmes or services;
  • Leadership and Negotiation – develops effective partnerships with
    internal and external stakeholders;
  • Performance Management – identify ways and implement actions to
    improve performance of self and others;
  • Planning and Organizing – plans work, anticipates risks, and sets
    goals within area of responsibility;
  • Professionalism – displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates
    gender related needs, perspectives, concerns and promotes equal gender
    participation;
  • Technological Awareness – displays awareness of relevant
    technological solutions;
  • Resource Mobilization – works with internal and external
    stakeholders to meet resource needs of IOM.
How to Apply:
All suitably
qualified and interested candidates should apply online at the link below.
Deadline: 12th June 2018
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