The Ugandan Jobline

• Define the objectives, action plans and indicators corresponding to
  the country’s strategy for the Human Resource Department
• Analyse the outcomes of the previous period and define new
  priorities and approaches in liaison with the administrative team and the
  Senior Management Team
• Monitor the country’s developments (political and legal context,
  legislation, etc.) and update the Country Manager and others as applicable
  
• Participate in the development of the country’s long term strategy

• Define, monitor and strengthen the country’s HR policies and
  procedures as per HI’s principles (recruitment and mobility, induction,
  remuneration and social security policy, management of skills/training) in
  liaison with the Programme HR Manager, and the Desk HR advisor
• Manage the HR recruitment interviews and integration processes
• Develop/ review  the pay scale
  and develop tools as per HI – TUK salary policy for national staff
• Manage the national staff annual pay increase review process
• Ensure that the policy for social security and health coverage for
  national staff is in place
• Support team managers with the career management of staff
  (promotions, internal mobility)
• Identify training needs in line with the country’s strategy and draw
  up the training plan for  validation
  by the Country’s Training Committee and HI HQ
• Define/Review the contractual frameworks (internal regulations,
  national staff Terms and Conditions of Engagement, expatriate staff
  Specific Terms and Conditions of Engagement, etc.) and define and
  implement the corresponding HR processes
• Train managers in the country’s HR policies and processes and
  support their implementation within the managers’ teams
• Update and train staff on HR policies, processes and procedures
• Guide senior management team and line managers on HR processes such
  as recruitment; induction; staff development; performance management;
  reward etc.
• Coordinate new HR initiatives from HI HQ and/ or the HI TUK head
  office

• Define and ensure the application of internal regulations and
  national personnel employment terms and conditions of engagement
• Guarantee the administration of national staff: employment contracts
  as well as job descriptions
• Guarantee the preparation and distribution of national personnel
  payroll
• Validate social security declarations sent to social security bodies
• Guarantee the management of the healthcare coverage
• Manage national personnel disciplinary procedures and support line
  managers in these procedures
• Update HR management charts and send them to the regional office on
  a quarterly basis
• Prepare Expatriate per diem payment on monthly basis as per the
  validated rates from Head quarters
• Manage staff requests for salary advances
• Ensure the expatriate personnel requests for salary advances
  information is sent to HQ on a monthly basis
• Inform personnel about the internal regulations and the specific
  conditions entailed in expatriate postings
• Ensure that the variable data for expatriate salaries has been sent
  to HQ
• Act as the staff’s primary contact person for questions on
  employment law or staff management (internal regulations)
• Ensure the administrative management rules applying to expatriate
  staff are applied (leave request follow up, end of mission, flight
  tickets, R&R etc.)
• Manage expatriate medical evacuations, accidents involving injury
  and serious incidents (theft, arrests, etc.) and their legal and financial
  repercussions in liaison with the County manager and HI – TUK head office
• Ensure the filing and archiving of national staff and expatriate
  files is done on a yearly basis

• Ensure the management of archives and the security of the
  organisation’s documents (notably registration documents)
• Ensure compliance with legal obligations tax obligations (HR,
  administrative, etc.) through external sources of support (lawyers, local
  accountant, workplace inspectors, etc.) and accord particular attention to
  the legality of contracts
• Ensure compliance with the mandatory administrative formalities e.g
  HI’s registration in the country and all other relevant statutory
  registrations required 
• Be aware of what other organizations are doing and take part in
  network activities concerning legal and HR issues
• Ensure compliance with internal, legal and donor regulations when
  drawing up Consultant contracts
• Monitor changes in employment law and other NGOs practices and
  inform the Country Manager accordingly;
• Ensure compliance of expatriate staff with relevant country
  immigration law;
• Introduce all legal set ups required under national law (such as a
  staff register) and any monitoring tables required for the proper management
  of the Country’s HR

• Supervise and lead the country’s HR team, set objectives and assess
  direct reports
• Manage direct reports’ contracts (leave, end of trial period, etc.);
  if the need arises, co-validate disciplinary procedures with the Country
  Manager
• Oversee the team’s career development: define training needs and
  provide coaching and guidance on professional development

• The ideal candidate for the Handicap International HR/Admin Manager job opportunity must hold a University degree in Human Resource
  Management or a relevant degree
• At least three years of practical experience in HR management in an
  NGO context an added advantage

• Proven experience in Payroll Management
• Proven Experience in Personnel Administration
• Proven Knowledge of Employment Legislations and Social Laws
• Experience in Recruitment process management
• Experience in Management of remuneration and Social Policy systems
• Familiarity with the General Terms and Conditions of engagement for
  expatriates
• Experience in development and implementation of the Training Plan

• English mandatory (oral and written)
• Very familiar with MS Office (Word, Excel) and internet is Mandatory

• Ability to make decisions
• Good organisation skills
• Ability to delegate effectively
• Strong interpersonal  skills
• Good communication skills
• Good  counselling and
  negotiation skills

Related Jobs