Job Title: Operations
Assistant – Airport
Assistant – Airport
Organization: International
Organization for Migration (IOM)
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Officer
Officer
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Job Summary: The
Operations Assistant – Airport is mainly responsible for performing
resettlement operations in compliance with IOM established procedures to ensure
orderly and timely movements of refugees and migrants:
Operations Assistant – Airport is mainly responsible for performing
resettlement operations in compliance with IOM established procedures to ensure
orderly and timely movements of refugees and migrants:
Key Duties and Responsibilities:
- Transmit IOM Travel documents from IOM office to the airport for the
migrants departing, or transiting Entebbe. - Arrange for USRAP promissory notes and Canadian warrants to be
signed prior to departure from Entebbe international airport. - Liaise with airlines regarding pre-check-in procedures for IOM
groups. - Coordinate migrants’ transportations between IOM Transit Centre and
Entebbe international airport. - Check airline tickets and verify travel documents and migrants’
identities prior to check-in. - Arrange check-in of the migrants departing Entebbe international
airport assisting with bags, providing ID verification, leading departing
migrants through customs and immigration. - Tag refugee baggage.
- Ensure that relevant airport services are accessed for cases with
special needs; including medical and unaccompanied minors. - Liaise with airlines, immigration, airport authorities on procedures
for IOM passengers. - Arrange for meals and accommodation as necessary for all IOM
passengers in case of delay with departure. - Inform Sr. Operations Assistants of any flight changes,
cancellations. - Confirm departures to Operations Assistants, and provide bag count
for transmitting the data to the receiving IOM mission. - Assist with arrival formalities to returning migrants at EBB airport
and arrange for ground transportation. - Report on arriving migrants to Operations Assistants, and IOM
sending missions. - Reports on the costs incurred by arriving migrants to Operations
Assistants and sending IOM missions for proper settlement. - Perform any other duties assigned that may be assigned from time to
time.
Qualifications, Skills and Experience:
- The International Organization for Migration (IOM) Operations
Assistant – Airport job opportunity should hold a High School Degree/
Certificate with four years of relevant experience or Bachelor’s degree
with two years of relevant experience in social sciences or related field - Diploma in IATA Standard or airline related field.
- Four years of resettlement or movement experience.
- Experience working with actors involved in movements: RSC, UNHCR,
airport authorities etc. - Three years of resettlement or airline experience, such as
experience working with actors involved in movements: RSC, UNHCR, airport
authorities. - Strong practical computer skills, including MS Word, Excel.
Proficiency in AMADEUS, and Mimosa. Knowledge of USRAP, Australian,
Canadian, and European IOM resettlement procedures. - Required IOM functional competencies: effective communicator,
successful negotiator, creative and analytical thinker, active learner,
team player, and cross cultural facilitator. - Ability to read, understand and apply written instructions and
guidelines; interpret instructions and resolve work related problems;
detect input/output errors; perform basic arithmetical calculations. - Ability to work under stressful conditions such as heavy workloads
and deadlines. - Keen attention to details.
- Accuracy in handling and reporting data.
- Willing to accept flexible work schedule
- Thorough knowledge of English and Swahili, Kinyabwisha and Kinyarwanda is an added advantage
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to [email protected]. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 03/06/018
Operations Assistant- Airport.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
qualified and interested candidates should send their updated resumes with
three references electronically to [email protected]. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 03/06/018
Operations Assistant- Airport.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 24th June 2018 by 12:00pm
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