Fresher Administrative Assistant Jobs – Uganda Christian University (UCU)

Job Title:     Administrative Assistant
Organisation: Uganda Christian University (UCU)
Duty Station: Faculty of Science and Technology,
Mukono, Uganda
Reports to: Manager, Communications &
Marketing
About US:
Uganda Christian University was founded when the historic
Bishop Tucker Theological College was promoted as a university in 1997. Bishop
Tucker Theological College trained clergy and educators during its 84-year
history from 1913-1997. The local chief, Hamu Mukasa, granted land for the
college to operate in Mukono. International partnerships were part of the
College’s missionary history. The Church Mission Society teamed with Ugandan
leaders and others to assure the College had the necessary intellectual and
other capital. By the late 1990s, the Church of Uganda sought to have a broader
impact on society through the higher education – not only of clergy but of
other professionals as well. Uganda Christian University was established in
1997.
Job Summary:   The
Administrative Assistant will manage the day to-day running of the Faculty
Office
Key Duties and Responsibilities: 
  • Updating lecturers on any
    necessary information that concerns them e.g. internal communications from
    the Dean and University Administration.
  • Ensure that the time table
    is working well, link Lecturers to students in cases of any need, update
    the Dean and the Lecturers on issues as they arise, and maintain general
    cleanliness and organization of the School offices.
  • Requisition and account for
    funds for workshops, seminars and other related activities.
  • Receiving communications
    from other Departments and Faculties for the Dean to respond to and give
    feedback accordingly.
  • Requisition for equipment,
    furniture and other supplies for the School and ensure their maintenance.
  • Organizing and attending
    meetings when necessary.
  • Attending to students’
    academic and other issues as they arise, and refer to the Dean where
    necessary.
  • Attending to parents and
    guardians on issues regarding their children’s academic and social affairs
  • Handling students’ course
    work and examination results.
  • Following up on students
    and Lecturers to meet deadlines.
  • Acting as a link between
    students and Dean/Lecturers and vice versa where necessary.
  • Disseminating evaluation
    forms, for evaluating Lecturers to students, receiving them back, and
    compiling them for the Dean.
  • Promoting rapport between
    University administration and Lecturers/Tutors, and students for the
    smooth running of the Faculty.
  • Making testimonials and
    recommendations for students for the Dean to sign whenever required.
  • Participating in making
    the work plan and budget for the Faculty.
  • Perform any other duties
    assigned by the Dean/Programme Coordinators.


Qualifications, Skills and Experience: 
  • The applicant must hold a
    Bachelor’s degree from a recognized Institution of Higher learning.
  • Two years of working
    experience performing administrative tasks.
  • Must have excellent
    computer skills (Word, Excel, Access, Power point and internet).
  • Must have experience in
    minute taking.
  • Must have good
    interpersonal skills especially when dealing with students, staff and
    visitors.
  • Must be a person of high
    integrity with an excellent work ethic.
  • Must be able to work under
    pressure to meet deadlines and be available to work after normal working
    hours.
  • Must be a committed and
    practicing Christian.
How to Apply:
All qualified candidates should send two (2) copies of an
application letter clearly demonstrating suitability together with updated
Curriculum Vita and three references. Please attach copies of academic and
professional certificates and transcripts on each application. Send to:
The Director, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
Email to: jobs@ucu.ac.ug
NB: All online applications must be
sent in one PDF attachment.

Deadline: 29th June 2018 by 5:00 pm
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