Fresher Administrative Assistant (UIS) Jobs – Uganda Christian University (UCU)

Organisation: Uganda
Christian University (UCU)
Duty Station: University
ICT Services, Mukono, Uganda
Reports to: Manager,
Communications & Marketing
About US:
Uganda Christian
University was founded when the historic Bishop Tucker Theological College was
promoted as a university in 1997. Bishop Tucker Theological College trained
clergy and educators during its 84-year history from 1913-1997. The local
chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the
College had the necessary intellectual and other capital. By the late 1990s,
the Church of Uganda sought to have a broader impact on society through the
higher education – not only of clergy but of other professionals as well.
Uganda Christian University was established in 1997.
Job Summary:   The Administrative Assistant oversee the day
to-day running of the University ICT Services Directorate Office.
Key Duties and Responsibilities: 
  • Assisting the Director UIS with administrative tasks required to run
    the Directorate smoothly.
  • Providing administrative and logistical support to other UIS Units
    whenever it is needed.
  • Ensuring that the procurement processes for UIS are carried out
    according to the established policy and guidelines of the University
    relating to procurement.
  • To supervise administrative activities of UIS in line with laid down
    procedures and University policies, including the overseeing the helpdesk
    attendant, stores assistant, office cleaner, and any work-study students
    that may be attached to UIS.
  • To oversee the inventory management process for UIS and ensure
    proper stewardship for equipment that UIS is responsible for.
  • To provide logistical support for all Departmental meetings and also
    take minutes for these meetings.
  • Requisition and account for funds for workshops, seminars and other
    related activities.
  • Requisition for equipment, furniture and other supplies for the
    Directorate and ensure their maintenance.
  • Organizing and attending meetings when necessary.
  • Distribute evaluation forms, to staff under UIS Directorate,
    receiving them back, and compiling them for submission to the Human
    Resource Office.
  • Participating in making the work plan and budget for the Directorate.
  • Any other official duties assigned by the Supervisor.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Information
    Technology from a recognized Institution of Higher learning.
  • A minimum of two (2) years of working experience performing
    administrative tasks.
  • Must have excellent computer skills (Word, Excel, Access, Power
    point and internet).
  • Must have experience in minute taking.
  • Must have good interpersonal skills especially when dealing with
    students, staff and visitors.
  • Must be a person of high integrity with an excellent work ethic.
  • Must be able to work under pressure to meet deadlines and be
    available to work after normal working hours.
  • Must be a committed and practicing Christian.
How to Apply:
All qualified
candidates should send two (2) copies of an application letter clearly
demonstrating suitability together with updated Curriculum Vita and three
references. Please attach copies of academic and professional certificates and
transcripts on each application. Send to:
The Director, Human
Resource & Administration,
Uganda Christian
Pilkington Building,
P.O. Box 4, Mukono,
Email to:
NB: All online applications must be sent in one PDF attachment.

Deadline: 29th June 2018 by 5:00 pm
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