Food Assistance Officer Non-profit Careers – World Vision International

Job Title:        Food Assistance Officer
Organisation: World Vision International
Duty Station: Uganda
Reports to: Senior Food Assistance Officer
About US:
World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record checks
where possible. “Our Vision for every child, Life in all its fullness. Our
prayer for every Heart, the will to make it so.”
Job Summary:  The Food Assistance Officer – South West GFA
will provide technical and direct management oversight of the food aid program
at the district level with a view to ensure quality food programming, systems
and procedures and accountability within the framework of World Vision and
donor standards and guidelines. Collaborate and coordinate with the rest of WV
Uganda ministry departments, partners, donors and government in the design and
implementation of food aid programs including early warning disaster
preparedness, mitigation and actual response.
Key Duties and Responsibilities: 
Food Aid Programming
  • Provide management
    supervision and oversight for the food aid program at district level.
  • Manage and track food aid
    programming budget and assets at the district level.
  • Work hand in hand with
    other WV Uganda departments to ensure proper integration of the food aid
    programming with the greater WV Ministry.
  • Collaborate and coordinate
    with other WV Uganda ministry departments and regional technical staff in
    areas of food programming research, impact learning, innovative
    programming and partnerships as well as the dissemination of major food
    programming issues, new ideas and trends, advocacy and the optimization of
    food programming for both relief and development need in the country.
  • Formulate monitoring plan
    for all food aid and complementary activities (Warehouse and cash) in the
    district and ensures that regular and rigorous monitoring takes place
    during implementation. Track major trends and finding and take action to
    ensure projects objectives are accomplishments.
  • Assist in recruitment of
    staffs that have the required knowledge, skill and abilities in order to
    meet WV food aid programming standards.
Supervision of field operation
  • Provide technical
    oversight through periodic visits to monitor and review all aspects of the
    food programming and systems as well as to provide appropriate feedback
    and recommendation to the Field Coordinator and Food Monitors.
  • Ensure proper management
    of the entire process of distribution planning, food dispatch from the
    warehouse to the FDP, receipt of food at the FDP, distribution, returns
    and accounting of losses.
  • Ensure distribution staff
    have adequate distribution aid to enable them perform their work
  • Conduct un-scheduled and
    scheduled field visit to observe distribution and check compliance with
    set standards. 50% time allocated for field visit per month.
  • Conduct on spot training
    to correct any anomalies detected.
  • During field visit talk to
    beneficiaries and community leaders to get their opinion regarding project
Review of field documents and reports
  • Ensure that proper food
    handling and accountability systems are in place including the maintenance
    of all required records and documentation and installation and operation
    of CTS at the district level.
  • Ensure that CTS is
    installed and is operational at the district level.
  • Put in place proper
    systems and schedules for review of documents and reports with a view to
    ensure compliance with World Vision and donor standards and guidelines.
  • Review CSR, RSR & LSR
    and ensure they tally with distribution reports generated from the FDPs.
  • Ensure beneficiary list
    tally with all supporting documentation (Waybill, TIR, Unloading tally
    sheet, DCVR & Certificate of food receipt and distribution).
  • Ensure all losses
    (warehouse, transit & distribution) and excess have been properly
    accounted for in the waybill and reported accordingly.
  • Ensure all commodities
    returned to the store are accompanied by a Return to Store waybill.
  • Ensure quantity shown as
    received on the waybill & tally sheet agrees with actual physically
    count at the FDP.
  • All commodity documents
    and reports are accurate and completely filled by staff concerned.
Commodity Reporting:
  • Ensure timely and accurate
    reports including CSRs, RSRs, LSRs, narrative etc, which reflect the true
    picture of the food aid projects in the district, are prepared and
    submitted to Senior FAIRO and Food Aid Assistance Manager as per agreed
  • Ensure all reports to
    donor (Weekly, monthly, quarterly and EoP) are submitted in time
  • Ensure FAIRO generates
    accurate CTS reports (CSR, RSR, LSR, Donor Receipt tally, Distribution
    Summary, RTS Summary, Ration reasonability test) as per the agreed
  • Prepare monthly and
    quarterly narrative reports as per the agreed scheduled with SOs and
  • Make sure that reports
    capture all the major activities that happened during the reporting period
    including challenges encountered and action taken to resolve them.
  • Ensure reports are
    submitted to Sr. FAIRO and Food Aid Assistance Manager on timely basis
    according to agreed schedule.
Management of invoicing process
  • Ensure timely compilation
    and reconciliation of CSS and invoices for distribution cost based on
    tonnage handled in the district.
  • Ensure FAIRO prepares and
    submit CSS showing the value of commodity received by the project during
    the reporting month within the agreed timeline.
  • Ensure FAIRO prepares an
    invoice for tonnage handled based on the approved USD rate per Mt.
  • In cases where the tonnage
    handled falls below the expected quantity, prepare a fixed cost invoice in
    close collaboration with Field Accountant within the agreed timeline.
  • In cases where WV hires
    transporters for food delivery to the FDPs, ensure transporters deliver
    invoices to WV for payment on a timely manner. Work with Field Accountant
    to ensure that invoices are processed and paid on time as agreed in the
    contract transporters.
  • Ensure all invoices plus
    corresponding backups are submitted to the local WFP office within the
    agreed timeline.
Staff Management
  • Develop and implement a
    staff capacity building plan on areas of commodity management, food
    distribution, and nutrition and hygiene sensitization in order to meet
    established standards through on the job training, workshops, conferences
    and any other appropriate methods.
  • Identify other training
    needs during appraisal process and liaise with Food Aid Assistance Manager
    and HR to see how this could be undertaken.
  • Implement staff
    performance management strategy.
Coordination and networking
  • Organize staff meeting to
    discuss project implementation as well as challenges and success.
  • Participate in monthly
    management meetings.
  • Participate in Partner
    coordination meetings with donor and other stakeholders. (UNHCR, OPM, WFP
    and other Partners)

Qualifications, Skills and Experience:
  • The ideal candidate for
    the World Vision Food Assistance Officer job opportunity must hold a
    Bachelor’s degree in social sciences or development.
  • Three to five years of
    experience, preferably with a busy NGO or UN agency, in food commodities
    handling tracking and accounting.
  • Prior experience with WV
    CTS system and or UN WFP Compass system is an added advantage.
  • Knowledge of WV and WFP
    regulations pertaining to relief food commodities tracking accounting and
  • A self-starter, detail
    oriented who can accomplish the task with minimal or no supervision.
  • Should be able to manage a
    team of staff as well as cooperate with other units.
How to Apply:
All suitably qualified candidates are encouraged to apply
online by visiting World Vision International’s e-recruitment jobs portal at
the web link below.
Please follow instructions on How to Create Account and
Profile at World Vision’s e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.
Deadline: 24th June 2018
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