The Ugandan Jobline

• Provide management
  supervision and oversight for the food aid program at district level.
• Manage and track food aid
  programming budget and assets at the district level.
• Work hand in hand with
  other WV Uganda departments to ensure proper integration of the food aid
  programming with the greater WV Ministry.
• Collaborate and coordinate
  with other WV Uganda ministry departments and regional technical staff in
  areas of food programming research, impact learning, innovative
  programming and partnerships as well as the dissemination of major food
  programming issues, new ideas and trends, advocacy and the optimization of
  food programming for both relief and development need in the country.
• Formulate monitoring plan
  for all food aid and complementary activities (Warehouse and cash) in the
  district and ensures that regular and rigorous monitoring takes place
  during implementation. Track major trends and finding and take action to
  ensure projects objectives are accomplishments.
• Assist in recruitment of
  staffs that have the required knowledge, skill and abilities in order to
  meet WV food aid programming standards.

• Provide technical
  oversight through periodic visits to monitor and review all aspects of the
  food programming and systems as well as to provide appropriate feedback
  and recommendation to the Field Coordinator and Food Monitors.
• Ensure proper management
  of the entire process of distribution planning, food dispatch from the
  warehouse to the FDP, receipt of food at the FDP, distribution, returns
  and accounting of losses.
• Ensure distribution staff
  have adequate distribution aid to enable them perform their work
  effectively.
• Conduct un-scheduled and
  scheduled field visit to observe distribution and check compliance with
  set standards. 50% time allocated for field visit per month.
• Conduct on spot training
  to correct any anomalies detected.
• During field visit talk to
  beneficiaries and community leaders to get their opinion regarding project
  implementation.

• Ensure that proper food
  handling and accountability systems are in place including the maintenance
  of all required records and documentation and installation and operation
  of CTS at the district level.
• Ensure that CTS is
  installed and is operational at the district level.
• Put in place proper
  systems and schedules for review of documents and reports with a view to
  ensure compliance with World Vision and donor standards and guidelines.
• Review CSR, RSR & LSR
  and ensure they tally with distribution reports generated from the FDPs.
• Ensure beneficiary list
  tally with all supporting documentation (Waybill, TIR, Unloading tally
  sheet, DCVR & Certificate of food receipt and distribution).
• Ensure all losses
  (warehouse, transit & distribution) and excess have been properly
  accounted for in the waybill and reported accordingly.
• Ensure all commodities
  returned to the store are accompanied by a Return to Store waybill.
• Ensure quantity shown as
  received on the waybill & tally sheet agrees with actual physically
  count at the FDP.
• All commodity documents
  and reports are accurate and completely filled by staff concerned.

• Ensure timely and accurate
  reports including CSRs, RSRs, LSRs, narrative etc, which reflect the true
  picture of the food aid projects in the district, are prepared and
  submitted to Senior FAIRO and Food Aid Assistance Manager as per agreed
  timelines.
• Ensure all reports to
  donor (Weekly, monthly, quarterly and EoP) are submitted in time
• Ensure FAIRO generates
  accurate CTS reports (CSR, RSR, LSR, Donor Receipt tally, Distribution
  Summary, RTS Summary, Ration reasonability test) as per the agreed
  timeline.
• Prepare monthly and
  quarterly narrative reports as per the agreed scheduled with SOs and
  Donor.
• Make sure that reports
  capture all the major activities that happened during the reporting period
  including challenges encountered and action taken to resolve them.
• Ensure reports are
  submitted to Sr. FAIRO and Food Aid Assistance Manager on timely basis
  according to agreed schedule.

• Ensure timely compilation
  and reconciliation of CSS and invoices for distribution cost based on
  tonnage handled in the district.
• Ensure FAIRO prepares and
  submit CSS showing the value of commodity received by the project during
  the reporting month within the agreed timeline.
• Ensure FAIRO prepares an
  invoice for tonnage handled based on the approved USD rate per Mt.
• In cases where the tonnage
  handled falls below the expected quantity, prepare a fixed cost invoice in
  close collaboration with Field Accountant within the agreed timeline.
• In cases where WV hires
  transporters for food delivery to the FDPs, ensure transporters deliver
  invoices to WV for payment on a timely manner. Work with Field Accountant
  to ensure that invoices are processed and paid on time as agreed in the
  contract transporters.
• Ensure all invoices plus
  corresponding backups are submitted to the local WFP office within the
  agreed timeline.

• Develop and implement a
  staff capacity building plan on areas of commodity management, food
  distribution, and nutrition and hygiene sensitization in order to meet
  established standards through on the job training, workshops, conferences
  and any other appropriate methods.
• Identify other training
  needs during appraisal process and liaise with Food Aid Assistance Manager
  and HR to see how this could be undertaken.
• Implement staff
  performance management strategy.

• Organize staff meeting to
  discuss project implementation as well as challenges and success.
• Participate in monthly
  management meetings.
• Participate in Partner
  coordination meetings with donor and other stakeholders. (UNHCR, OPM, WFP
  and other Partners)

• The ideal candidate for
  the World Vision Food Assistance Officer job opportunity must hold a
  Bachelor’s degree in social sciences or development.
• Three to five years of
  experience, preferably with a busy NGO or UN agency, in food commodities
  handling tracking and accounting.
• Prior experience with WV
  CTS system and or UN WFP Compass system is an added advantage.
• Knowledge of WV and WFP
  regulations pertaining to relief food commodities tracking accounting and
  reporting.
• A self-starter, detail
  oriented who can accomplish the task with minimal or no supervision.
• Should be able to manage a
  team of staff as well as cooperate with other units.

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