Earn over 48,000 US Dollars as Small Grants Coordinator – United States Embassy / US Mission

Grants Coordinator
Organisation: United
States US Embassy, US Mission in Uganda
Duty Station: Kampala,
Salary Grade: USD
48,135 – USD 62,805 p.a inclusive of allowances
Reports to:
Political/Economic Officer
Announcement Number: Kampala-2018-025
Open To: U.S.
Citizen Eligible Family Members (USEFMs) – All Agencies
About US Embassy:
The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Deborah R. Malac currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and organizations
all working under the auspices of the Embassy and at the direction of the
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary:   The
Small Grants Coordinator is responsible for the conception, design, management
and implementation of respective activities related to the Ambassador’s Special
Self-Help Fund, the Democracy and Human Rights Fund, and various
Washington-based grants.
Key Duties and Responsibilities: 
Small Grants
Coordination 65%
  • The Coordinator is primarily responsible for supervising and
    administering the Political/Economic (P/E) section’s small grants
    portfolio, including the Ambassador’s Special Self-Help Fund, the
    Democracy and Human Rights Fund, and potentially other Washington-based
    grants. The Coordinator serves as the Grants Officer Representative (GOR)
    for all grants under the P/E section’s purview, and supports the P/E
    Grants Officer (GO) to design and manage the P/E section’s small grants
The Coordinator
will oversee and administer the entire grant application process, including but
not limited
  • Advertising the Notification of Funding Opportunity, tracking and
    documenting the receipt of all proposals, evaluating all applications
    submitted based on the established proposal evaluation criteria, organizing
    a Grants Evaluation Committee (Committee) meeting, presenting (in writing
    and verbally) a summary of all the proposals to the Committee members,
    properly documenting the Committee meeting, and working proactively with
    short-listed applicants to ensure proposals are complete and of high
  • Work in close collaboration with the GO, the Coordinator is
    responsible for overseeing and administrating the entire project life
    cycle: Pre-award, award, project implementation, and grant closeout.
    Through in-person and online trainings, the Coordinator is required to
    obtain a detailed understanding of the USG’s grants management requirements,
    and become proficient with the Ariba online grants management website.
  • Visit applicants and grantees throughout Uganda to assess
    applicants’ organizational capacity, and the effectiveness of grantees’
    project implementation, compared to the approved project proposal. This involves
    substantial travel by road, including overnight trips as necessary.
    Coordinator will also serve as point person for COM project visits as
    necessary, including advance coordination with key district officials and
    grantees, coordination with other Mission sections/agencies, as necessary,
    and organizing all required logistics.
  • Maintain regular communication with grantees and review all
    grantees’ required reports to ensure project implementation is on track to
    meet propose objectives within the project period. Build grantees’
    capacity to implement the proposed monitoring and evaluation strategy as
    detailed in the project logical framework.
  • Work closely with the Financial Management Section to ensure all
    required documentation for initiating financial disbursements is properly
    completed and submitted in a timely manner. Maintain clear financial
    controls over approved projects and programs to ensure that funds are used
    for the intended purposes.
  • Draft reporting cables on P/E Section grants to highlight their
    impact on targeted communities, and in response to requests for
    information from Washington, with assistance from the GO.
Support 35%
  • Support the Economic/Commercial Officer (EconOff) to promote
    bilateral trade, U.S. investment, and U.S. businesses in Uganda. With
    guidance from the EconOff, the Coordinator will be responsible for tracking
    and responding to requests for commercial assistance, identifying businesses
    eligible for priority  attention and
    additional advocacy efforts, and maintaining contact with businesses if
    their plans to operate in Uganda progress.
  • Work in close collaboration with the EconOff and
    Economical/Commercial Assistant, the Coordinator will plan and implement
    logistics for Gold Key Service visits and trade missions, and other
    similar duties as assigned.
Research: Assist in maintaining current records on
economic and commercial statistics such as: GDP, inflation, exchange rates,
bilateral trade numbers, investment numbers, and AGOA statistics.

Qualifications, Skills and Experience:
  • NOTE:  All applicants must address each
    selection criterion detailed below with specific and comprehensive
    information supporting each item.
  • The applicants for the US Embassy Small Grants Coordinator job opportunity
    should have completed two years college /university studies
  • A minimum of two years of work experience with a governmental or
    non-governmental organization in either program, administrative or grant
    management is required.
  • Position requires professional and specialized knowledge of project management
    (including analysis, assessment, and advice to community organizations),
    contract drafting and interpretation, basic accounting and business
    skills, database and file system management and program coordination.
  • Detailed knowledge of U.S. policies and regulations governing
  • Excellent speaking and writing skills
  • Must be a self-starter with excellent organizational, time management,
    analytical skills and attentive to details
  • Good investigative instincts and research skills, as well as
    excellent interpersonal skills and cultural sensitivity is required
  • Proficient in Microsoft suites. Data entry skills are required and
    accuracy is of essence.
  • The Job holder will input each certified grant into the Grants Data
    Base Management System (GDMS)
  • Numerical skills required
  • Ability to use productivity software and databases.
  • Ability to obtain and maintain a Public Trust security clearance
  • Language Proficiency: Level IV (Fluent) speaking/reading/writing English is required.
How to Apply:
All those interested
in working with the US mission in Kampala should send their applications and
strictly adhere to the following:
  • Download a completed and signed
    Universal Application for Employment as a Locally Employed Staff, Download
    it Here
  • Degree/ education transcripts
  • DD-214 – Member Copy 4, Letter from
    Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • List of references
Submit Application
Human Resources
By email at
NB: Your
application will be reviewed if you have fulfilled all the requirements
including submission of standard file types such as Microsoft Word (.doc) and
Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple
Attachments) and should not exceed 10MB. Please clearly indicate the position
number and title you are applying for on the DS-174 form.
Deadline: 14th June 2018
The US Mission in
Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State also strives to achieve equal
employment opportunity in all personnel operations through continuing diversity
enhancement programs.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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