Assistant Accountant Non-profit Jobs – International Committee of the Red Cross (ICRC)

Job
Title:        
 Assistant
Accountant
Organization: International
Committee of the Red Cross (ICRC)
Duty Station: 
Kampala, Uganda
Reports to:
Accountant II
About US:
The International
Committee of the Red Cross (ICRC) is a neutral and independent international
humanitarian organisation, which assists and protects victims of armed
conflicts and other situations of violence. The ICRC Tracing team, in
cooperation with Uganda Red Cross Society (URCS), provides services to people
separated by conflicts and other situations of violence in order to search for
their family members and re-establish contact between them, especially
unaccompanied children.
Job Summary:  The Assistant Accountant is in charge of the
following;
  • Accounting & cash management: He/she is in charge of all cash operations, bookkeeping entries for
    bank payments, closure operations and implementation of internal financial
    rules. The accountant / cashier directly reports to the Accountant II.
  • The Cooperation File: In close coordination with the Cooperation Delegate, he/she ensures
    the overall management of ICRC financial support to the Uganda Red Cross
    Society (URCS). He/she will assist the Cooperation Delegate in the
    financial follow-up with URCS of the objectives under PfR. Supervises
    calculation and follow-up of the support to the coverage of URCS core
    costs, activity costs, supervision costs, and capital/one-off purchase
    costs. Provides regular feedback to the Cooperation Delegate and liaise
    with other ICRC departments in relation to the different programmes.
Key Duties and Responsibilities: 
Cash payments
  • Receives all the invoices to be paid by cash, checks the accuracy
    and consistency of all information: amounts, accounting details,
    attachments, approvals, etc prior to payment.
  • Pays out working advances and deals with their settlements as per
    ICRC financial rules.
  • Pays out salary advances and perdiems.
  • Performs daily cash control and book reconciliations for both local
    and foreign currencies.
  • Applies ICRC procedures for eventual discrepancies.
Bookkeeping
  • Respects ICRC chart of accounts when entering expenditures, income,
    and transfer in books.
  • Establishes complete accounting documents including invoice and
    vouchers duly stamped, approved and signed according to ICRC financial
    rules.
  • Charges expatriates accounts for private expenses.
  • Prepares financial lists and statistics upon request.
  • Respects standardized entries into accounting application.
  • Calculates variables to be deducted from staff salaries.
Financial
procedures and follow up
  • Applies all financial procedures as per ICRC financial rules and
    F&A manual.
  • Explains financial procedures to new staff.
  • Participates in replies to accounting queries.
Monthly closure
  • Participates and assists the Accountant II in the monthly closure of
    accounts and prepares the necessary documents for the closing operation.
Various: Replaces the Accountant II in his absence.
Cooperation File: He/she carries out the following tasks with a
view to strengthening the capacity of the URCS, especially in the field of
tracing, emergency preparedness & response, and dissemination:
Coordination
  • By organizing regular contacts with the URCS Accountant and Head of
    Finance, ensures the respect of Financial Management Procedures by the
    URCS.
  • Assists in the supervision of the financial aspects of the
    programmes relating to the Partnership Framework Agreement and the
    objectives developed jointly between the ICRC and the URCS.
Finance tasks
  • Reviews URCS accountabilities
  • Submits them for photocopying
  • Arranges the copies according to ICRC accounting codes
  • Stamps the approved originals and copies
  • Ensures timely return of originals to URCS
  • Submits approved copies to Cooperation delegate for signature
  • Submits approved accountabilities to ICRC Finance unit
  • Ensures appropriate feedback to URCS
Administrative
tasks
  • Checks finance requests by the URCS
  • Prepares the Authorization of Expenditure (AoE) documents
  • Participates in the delegation monthly AoE meetings
  • Handles the quarterly URCS balance confirmation
  • Supervises the financial state of implementation
  • Develops adequate tools to ensure proper financial follow-up
  • Ensures adequate feed-back and exchange of information with ICRC
    Finance unit
  • Provides quarterly reports and statistics
  • Ensures proper and accurate data handling and record keeping
Planning
  • Supports the Cooperation Delegate in drafting the financial aspects
    and budgets relating to the URCS
  • Works closely with and provides related information to the
    Cooperation Assistant
General Duties
  • Is aware of the delegations objectives and activities
  • Understands the components of the Red Cross/Red Crescent Movement
  • Applies the security rules at all times.
  • Respects and follows all ICRC regulations on Purchase procedures and
    its Code of Conduct.
  • Respects and observes the staff regulations/procedures of the ICRC
    Uganda
  • The employee may be asked to perform duties and tasks not covered in
    this job description as well as to provide support to other departments
    when necessary


Qualifications, Skills and Experience:
  • The International Committee of the Red Cross (ICRC) Assistant
    Accountant should preferably hold a Bachelor’s Degree in accounting or
    business administration
  • Four years of work experience in a similar field
  • Excellent command of spoken and written English
  • Very good computer skills.
  • Rigorous and trustful person
  • Confirmed analytical and organizational skills
  • Confirmed team leadership skills.
How to Apply:
All candidates are
encouraged to send their updated CVs and cover letters with three professional
referees to this e-mail address, application@ppg.co.ug
Deadline: 5th July 2018
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