Job Title: Accountant
Organization: Sombha
Solutions Store
Solutions Store
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Manager – Enabling Functions (OM-EF)
Manager – Enabling Functions (OM-EF)
About US:
Sombha Solution
Store is a Ugandan-owned technology and communications services provider
founded in 2014 and is licensed by Uganda Communications Commission (UCC) to provide voice
and data services in Uganda.
Store is a Ugandan-owned technology and communications services provider
founded in 2014 and is licensed by Uganda Communications Commission (UCC) to provide voice
and data services in Uganda.
Job Summary: The Accountant will be responsible for:
- Point of contact for accounting issues
- Accounts receivables tasks
- Accounts payables tasks
- Weekly requisitions and payments tasks
- Credit control tasks
- Taxes, social security and other levies
tasks - Documentation
- Reporting
Key Duties and Responsibilities:
Point of Contact for
Accounting Issues
Accounting Issues
- Act as the point of contact for both
internal and external parties for all accounting related issues. - Liaise with and manage relationships
with finance partners e.g. auditors, banks e.t.c. - Ensure that the company is complying
with all government accounting and financial regulations. - Perform accounting and clerical work.
- Work with and review output from any
outsourced partners e.g. finance, auditors e.t.c. - Provide assistance and support to company
staff. - Work in accordance with established
standards, procedures and applicable laws.
Accounts Receivables
Tasks:
Tasks:
- Draft all invoices and share with the
OM-EF for approval before sending them. - Timely send invoices to the relevant
parties. - Regularly follow up and remind relevant
parties about timely payment of invoices via phone call, email or in
person visits. - Post payments by recording cash, checks,
bank transfer and all payment transactions. - Bank all collections in a timely manner.
- Regularly update and share records of
amounts received with the relevant persons. - Prepare and regularly review the
accounts receivables report to track due dates and defaulters.
Accounts payables
tasks:
tasks:
- Receive, verify and record all invoices
from suppliers or that fall in the accounts payable category. - Track invoice ageing and ensure timely
payment to relevant parties. - Follow up and get required proofs of
payment from relevant parties. - Review and verify supplier accounts by
reconciling monthly statements and resolve invoice or payment
discrepancies
Weekly requisitions
and payment tasks:
and payment tasks:
- Receive and compile weekly requisitions
and approved expenditures. - Draft the weekly payables and share with
C-level management for approval. - Process approved payments.
- Prepare cheques and process their
signing and withdrawal or receipt by relevant parties. - Withdraw petty cash and disburse and
report on usage.
Credit control
tasks:
tasks:
- Collect amounts owed to the company from
relevant parties and provide them required proofs of payment and
documentation. - Make phone calls, send email and make in
person visits to defaulting customers to ensure timely collection of
outstanding balances. - Draft demand notes for defaulters and
share with the OM-EF for approval before sending. - Send approved demand notes to customers
and regularly follow up with relevant parties until payment is effected in
time. - Review and reconcile customer disputes
regarding payment of outstanding balances. - Provide customer service regarding
collection issues, process customer refunds, process and review account
adjustments and short payments. - Advise the OM-EF, where necessary,
regarding negotiation of payment plans with customers. - Advise the OM-EF, where necessary,
regarding bad debts.
Taxes, Social
Security and Other Levies Tasks
Security and Other Levies Tasks
- Regularly compile and submit to the
OM-EF for approval all declarations of taxes, social security and other
levies. - Ensure that all levies are declared /
submitted in time to the relevant parties. - Ensure timely payment of levies and
advise where penalties may be accruing. - Keep an up to date record of taxes and
levies declarations and payments and share with the relevant persons when
needed. - Work with contact points from the
relevant parties to reconcile the company accounts with them. - Collect and file all proofs of payments.
Documentation:
- Verify the accuracy of invoices and
other accounting documents or records. - Update and maintain accounting journals,
ledgers and other records detailing financial business transactions (e.g.,
disbursements, expense vouchers, receipts, accounts payable). - Where necessary, enter data into
computer system. - Reconcile records with internal and
external parties. - Keep organized and up to date hard and
soft copy files of all accounting information.
Reporting:
- Compile data and prepare required draft
accounting reports and share with the OM-EF for review and approval before
sending. - Prepare requested budgets.
- Share reviewed and approved reports with
the relevant parties. - Attend meetings where necessary.
Other tasks:
- Ensure business is conducted with high
integrity, confidentiality and that behavior aligns with company values. - Implement and abide by all quality,
health, safety and environment (QHSE) policies. - Perform assigned QHSE roles and
responsibilities. - Work with support departments to ensure
smooth operations. - Recommend actions to resolve
discrepancies. - Research and track accounting
discrepancies and recommend to the OM-EF for resolution. - Perform other relevant tasks as
assigned.
Qualifications, Skills and Experience:
- The applicant must hold a higher diploma
level or certification in accounting or related field - Three years of work experience in a
related field. A Bachelor’s degree in accounting is desirable - Knowledge of book keeping, NSSF filing,
URA and tax filing. - Experience with credit control and
collections - Attention to detail.
- Strong customer service and
interpersonal skills - Excellent written and spoken English
language skills - Strong oral, written and listening
communication skills - Ability to multi-task, prioritize, and
manage time effectively - Ability to work under pressure and out
of regular work hours - Ability to work both independently and
in a team-oriented, collaborative environment. - Proficient computer skills, including
Microsoft Office Suite (Word, PowerPoint, Excel, and G-Suite
applications).
Desirable
- Previous accounting work experience
- Finance education / experience
- Strong analytical skills
- Strong organizational skills
How to Apply:
All interested
candidates can send in their applications with detailed updated CVs to: [email protected]
candidates can send in their applications with detailed updated CVs to: [email protected]
Deadline: 18th June 2018 by 5:00pm
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