The Ugandan Jobline

• Maintain and organize the office in an orderly manner.
• Typeset, receive, sort, distributing in-coming mails and general
  correspondence to appropriate officials.
• Dispatch, retrieve and supervise outgoing mails both internal and
  external.
• Organize meetings and conferences and compile and submit reports
  accordingly.
• Draft letters and respond to correspondences as instructed.
• Ensure that relevant documents for meetings and speeches are
  organized and produced on time and ensuring timely work and information
  flow to and from the office.
• Arrange the Head of Departments appointments for meetings within and
  outside the University.
• Prepare both local and international itineraries, confirming travel,
  freight and hotel reservations.
• Oversee the maintenance, storage, security and retrieval of files
  and documents to ensure that they are properly filed and readily available
  for use when needed by the relevant officers.
• Schedule appointments and screening requests for meetings, synchronizing
  and updating the University Secretary on the diary and schedules.

• Office organized and maintained.
• Receive and dispatch mails and correspondences to appropriate
  offices.
• Meetings organized.
• Letters drafted and correspondences responded to as instructed.
• University Secretary’s meetings arranged.
• Local and international travel arrangements prepared.
• Retrieval and security of files and documents maintained.

• The applicant must hold a Bachelor’s degree in Secretarial Studies
  from an institution recognized by the National Council for higher
  Education.
• Three (3) years working experience in secretarial duties in a
  reputable organization
• Excellent communication and interpersonal skills;
• Computer literate with excellent document production skills and have
  knowledge appropriate proficiency in shorthand.

• A detailed and up-to-date Curriculum
  Vitae.
•  Certified copies of academic transcripts,
  certificates, and professional qualifications, appointment letters, and in
  case of health workers; registration certificates and valid practicing
  license from relevant professional bodies.
•  Names and addresses of three referees.
• Copies of the National Identity Card,
  birth certificate or copies of relevant pages of the passport and National
  ID indicating the applicant’s date of birth.

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