2 Fresher UN Admin Jobs – Transit Centre Assistants – International Organization for Migration (IOM)

Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Reports to: Operations
Officer 
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Job Summary:  The Transit Centre Assistant is responsible
for performing resettlement operations in compliance with IOM established
procedures to ensure orderly and timely movements of refugees and migrants.
Key Duties and Responsibilities: 
  • Undertake the activities of the Transit Centre in providing
    accommodation, food, transportation, advice and any other required
    assistance to the refugees,
  • Understand and implement the IOM Transit Centre Standard Operating
    Procedures in day to day work
  • Prepare for beneficiary arrivals to the transit centre by reviewing
    Advanced Booking Notifications (ABN) and correspondence from Operations
    and medical,
  • Assist with transport arrangements for cases travelling from the
    camps for interviews, medicals or departure. Welcome and orient
    beneficiary arrivals to the Transit Centre, prepare and complete
    accommodation forms and identify special needs of the beneficiary.
  • Work in close coordination with Movement and Medical Department
    assist in the transportation of refugees to interview, medical screening
    sites and to the airport. Escort refugees to specific appointments when
    necessary,
  • Update the transit centre database to reflect refugee arrivals,
    needs, activities and departures and produce narrative and statistical
    shift reports and any other requested reports related to the activities of
    Transit Centre,
  • Co-ordinate activities with the Transit Centre Manager and report
    any incidents, problems or medical conditions of the refugees immediately
    at any time of the day or night,
  • Coordinate visiting missions to the transit centre; ensuring
    rooms/IT equipment/programming needs are met, schedule and contact
    beneficiaries as applicable
  • Organize assistance to the representatives of different immigration
    organizations performing interviews at Transit Centre,
  • Occupy and run the transit centre control centre; responding to
    emails from other IOM units and partners, managing daily work flow,
    managing transportation/drivers and serving as the focal point in case of
    emergencies or incidents.
  • Undertake airport duty (such as check-in and arrival assistance) for
    all IOM cases departing or arriving as per laid down regulations.
  • Ensure relevant airport services are made available for cases with
    the special needs including medical cases and unaccompanied minors,
  • Liaise with the pre-departure nurse on PDMS and fit to travel medical
    checks for all departing beneficiaries
  • Send weekly and monthly reports on the transit centre activities;
    long stayers report, monthly accommodation report, incident report
  • Assume the following responsibilities when working overnight at the
    transit Centre
  • Ensure that utilities are functioning (water, electricity, security)
    and report any lapse in service to the transit centre manager
  • Respond to emergencies
  • Mediate conflicts between residents
  • Assume overall responsibility of the Transit Centre, residents and
    subcontractors
  • Creation and dissemination of the night report
  • Perform any other duties as may be assigned.


Qualifications, Skills and Experience:
  • The International Organization for Migration (IOM) Transit Centre
    Assistant job opportunity should hold a High School Degree/ Certificate
    with 4 years of relevant experience or Bachelor’s degree with two years of
    relevant experience in social sciences or related field
  • At least four years of work experience in camp/accommodation
    coordination, logistics and transport.
  • At least two years’ work experience assisting refugees.
  • Excellent communication, negotiation and problem solving skills.
  • Ability to work efficiently under pressure.
  • Willing to accept flexible work schedule.
  • Required IOM functional competencies: effective communicator,
    successful negotiator, creative and analytical thinker, active learner,
    team player, and cross cultural facilitator.
  • Proficient in Microsoft Office.
  • Thorough knowledge of English and Swahili, Kinyabwisha and  Kinyarwanda is an added advantage
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to hruganda@iom.int. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 02/06/018
Transit Centre Assistant.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 24th June 2018 by 12:00pm
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