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2 Admin Support Jobs – Program Support Assistants – World Vision International

Organisation: World
Vision International
Duty Station: Uganda
Reports to: Grant
Accountant
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The
Program Support Assistant will provide operational and logistical support to
the Programme Office.
Key Duties and Responsibilities: 
Logistics and
administration support
  • Tasked with screening incoming telephone calls, mails, inquiries,
    and requests and handling them as appropriate, including relaying accurate
    and timely messages and answering of queries.
  • Maintain a database of assets.
  • Managing a filing system for record control of key documents.
  • Provide logistical support and back-up to in the planning of
    meetings and workshops.
  • Ensure adequate stocks of key office materials are in place at all
    times.
  • Tasked with maintaining supplies/logistics inventory and preparing
    requisitions for office supplies and equipments.
  • Related support including secretarial duties as required such as
    timely printing, photocopying and binding of documents.
  • Ensure that office is kept tidy and clean.
Support to staff
  • Providing information and guide staff on administrative processes,
    procedures and requirements.
  • Facilitate and support staff on logistical and administrative
    requirements such as travels, follow up on requisitions, etc on regular
    basis
  • Support staff on follow-up of internal communications and actions.
Support to
meeting/fora
  • Compile calendar/s of key events.
  • Support planning of the events and meetings.
  • Follow up on meeting invitations through emails and phones as is
    appropriate
Guest logistics
  • Plan for guest logistics:
  • Transport
  • Accommodation
  • Scheduled meetings, entry and exit briefs, etc.
  • Handle check in and out of guests from hotels.
  • Support guests’ general needs like shopping, church service.
  • Planning for and managing logistics for regional meetings and other
    forums such as workshops and reflection/ learning events.
Reporting
  • Following up with all staff on submission of their monthly reports.
  • Draft regional monthly report for PM’s review and submission to ROM
    within the stipulated timelines.
  • Following up with responsible staff on status implementation of key
    action points and decisions from the meetings/fora.


Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Program Support Assistant job
    opportunity must hold a Bachelor’s Degree in Business/public
    administration and related fields.
  • Two to three years of experience providing administrative support in
    a busy office environment (Front desk, Procurement and stores, records
    management)
  • Knowledge in computer applications like MS Office and data base
    management
  • Effective communication and interpersonal skills.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 24th June 2018
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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