United States Embassy Admin Jobs – Political/Economic Management Assistant (Over 38,000 US Dollars)

Title:             Political/Economic Management
Organisation: United
States US Embassy, US Mission in Uganda
Duty Station: Kampala,
Salary: USD
38,468 – USD 56,492 Actual FS salary determined by Washington D.C.
Vacancy Announcement Number: Kampala-2018-022
Open To: U.S.
Citizen Eligible Family Members (USEFMs) – All Agencies.
About US Embassy:
The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Deborah R. Malac currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador. 
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 
Job Summary: The
Political/Economic Management Assistant is a key member of the 13-person
POL/ECON Section. The position’s direct supervisor is the Counselor for
Political and Economic Affairs. The position is primarily responsible for
supporting the POL/ECON Counselor and Deputy Counselor, but also assists the
other officers in the section as requested and time permits. S/he performs a
full range of office management, administrative, records, logistics and
protocol duties. The incumbent backs up the Human Rights Officer on overseeing
all Leahy vetting functions in his/her absence.
Key Duties and Responsibilities:  
Office Management
Carries out a variety of
administrative functions in support of the Section’s role and functions, as
  • Meetings:
    Manage all arrangements for scheduled meetings for Counselor and Deputy
    Counselor, including reserving rooms inside the Embassy, processing
    clearances, escorting participants, and providing refreshments, where
  • Representational events: Oversee representational events for Counselor and Deputy Counselor,
    including procurement of caterers and service staff, establishing guest
    lists, designing and sending invitations, and overseeing attendance.
    Incumbent will also oversee the representational budget, make payments
    where necessary, and deal with outside vendors.
  • Personnel:
    Manage all personnel matters for the section – USDH, EFM, and LES –
    including time and attendance, performance reviews, and the submission and
    tracking of all section awards.
  • Travel:
    Manage all section travel needs for domestic and international travel,
    including use of E2 travel system to support staff travel, help to resolve
    issues, and liaise with ICASS travel staff.
  • Orientation:
    Oversee the introduction and orientation of new officers, EFM, and LES
    into the section, including orientation meetings, administrative
    requirements, information technology needs, security and other clearances,
    and other tasks as needed. Serves as point of contact for new staff members
    to ensure their housing needs are addressed promptly.
  • Information Technology and Communications: Oversee section’s IT and communications
    systems to ensure that all cell phones, blackberries, scanners, landlines,
    printers, and computers systems are working properly. This involves
    developing good relations with the Embassy’s IT and communications staff
    so that our requests are prioritized appropriately.
  • Property Management: Provide management support for Pol/Econ Section’s IT and Office
    Equipment through the entire life cycle, from requirements estimating, to
    replacement budgeting, procurement, inspection and receipt, inventory, and
    through to disposal. Ensure that annual budget for NXP is used in
    accordance with established ordering plans, and that goods are procured as
    budgeted and on schedule; reviews receiving and inspection reports;
    assures that disposal reports are prepared on time; oversees preparation
    and submission of inventory reports; and ensures that official inventory
    records are kept up-to-date with the latest property transactions.
  • Procurement:
    Assist with the preparation of procurement requests, track the delivery,
    and ensure that it is properly received and inventoried.
  • General:
    Organize and attend weekly Pol/Econ Section staff meetings and ensure that
    actions assigned during such meetings are carried out in a timely manner.
    Responsible for the preparation and maintenance of databases such as the
    Section’s contact and phone tree list.
  • Correspondence: Draft diplomatic notes to request meetings, respond to Uganda
    government enquiries and other types of correspondence as required.
  • Visitors:
    Manage the visits of more than 100 USG officials per year. The incumbent
    takes the lead in coordinating airport pick up, hotel reservations and
    communications, and processing country clearance requests. The incumbent
    also actively manages key logistical aspects of visitor’s itineraries when
    in country, including the use of motor pool, escorting within the Embassy,
    coordinating with other Embassy sections for meetings, and other duties,
    as required.
  • Back-up for Front Office OMS: Serve as back-up for the OMSs
    performing duties up to his/her clearance level. Incumbent must therefore
    also be familiar with the practices, procedures and requirements of Front
    Office management, which are the most sophisticated and comprehensive
    requirements in the Mission at the OMS level.
Mission Leahy
Vetting Coordinator 30%
  • U.S.-sponsored training for Ugandan security officials is one of the
    Mission’s top priorities, allowing Uganda to play an important role in
    regional security efforts, as well as protecting American citizens and the
    U.S. Mission in Uganda.
  • The incumbent oversees the Mission’s processing of over 10,000
    Ugandan security officials for the Congressionally-mandated Leahy Vetting
    process. In so doing, the incumbent must effectively and efficiently
    coordinate all Mission Leahy Vetting reviews, procedures, and processes
    with the DAO/DATT,OSC, RSO and Consular Section to ensure they have done
    appropriate due diligence, provided necessary information on each
    candidate, including unit or other identifying information, and are
    meeting realistic deadlines. If deadlines have not been met for reasons
    out of U.S. Mission control, and the candidates are a priority, incumbent
    must solicit a waiver from Washington-based administrators for expedited
  • The incumbent must be able to identify candidates with potential
    human rights violations and report to the Deputy Counselor and nominating
    offices for clarification and appropriate handling, which requires much
    sensitivity. Incumbent must also develop a constructive relationship with
    Washington-based program managers in order to ensure the smooth running of
    the program, to successfully receive expedited reviews when necessary, and
    to enhance and sustain the perception of our Leahy Vetting programs at
  • The incumbent must plan ahead to address surges in nominations, must
    look to actively refine and make more efficient Mission vetting processes,
    and train new personnel in the use of our processes as new employees join
    other sections. In addition to Leahy vetting, incumbent processes
    political vetting for Americans and foreign nationals who are to be
    employed by the U.S. Government, numbering in the hundreds per year. This
    requires him/her to vet names against the Leahy software program, in
    addition to internet researches.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Political/Economic Management
    Assistant job opportunity should have completed secondary School
  • A minimum of three years of clerical, administrative, office
    support, event or travel management in an office setting is required.
How to Apply:
All those interested
in working with the US mission in Kampala should send their applications and
strictly adhere to the following:
  • Download a completed and signed
    Universal Application for Employment as a Locally Employed Staff, Download
    it Here
  • Degree/ education transcripts
  • DD-214 – Member Copy 4, Letter from
    Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • List of references
Submit Application
Human Resources
By email at
NB: Your
application will be reviewed if you have fulfilled all the requirements
including submission of standard file types such as Microsoft Word (.doc) and
Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple
Attachments) and should not exceed 10MB. Please clearly indicate the position
number and title you are applying for on the DS-174 form.
Deadline: 18th May 2018
The US Mission in
Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual orientation. 
The Department of State also strives to achieve equal employment opportunity in
all personnel operations through continuing diversity enhancement programs.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline

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