UN Supply Associate (Procurement) Jobs – United Nations High Commissioner for Refugees (UNHCR)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala,
Uganda
Position Number: 10007620
Internal/External Vacancy Notice Number: 034/2018
Reports to:
Supply Officer
Post Grade: GL6
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and well-being.
UNHCR has an additional mandate concerning issues of statelessness, as it is
given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The
Supply Associate (Procurement) supports procurement activities within
Headquarters. The incumbent maintains regular contact on a working level on
routine issues with other Units, Sections, Divisions at Headquarters, and UNHCR
field offices, UN agencies, NGOs and commercial contractors in the area to
facilitate procurement activities. The incumbent may supervise general service
staff in the office, and reports to the (Associate/Assistant) Supply Officer.
The duties of the incumbent are to support the procurement process within the
specific area covered by the organisational unit while exercising efficiency in
the procurement process.
Key Duties and Responsibilities:
  • Conduct spend analyses using historical spend data to identify
    trends that can be used to plan procurement activities and Frame
    Agreements.
  • Respond to field requests for information and advice and coordinate
    responses from a range of HQ units to provide a clear, consistent and timely
    response to the field
  • Keenly analyse matters relating to procurement activities, and
    deliver information on all procurement activities within area of responsibility
  • Provide guidance and advice on UNHCR procurement policies and
    procedures to support and assist requesting sections
  • Evaluate purchase requisitions to ensure that specifications,
    delivery dates and all other requirements are in order
  • Process requests received for procurement of assigned goods/products
  • Draft and dispatch quotation requests and/or tenders
  • Provide support in the evaluation of offers and draft
    bid-tabulations
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts
  • Prepare Purchase Orders and send confirmations, requests for inspection
    and other correspondence.
  • Keenly monitor the manufacture/transport of ordered goods to ensure
    timely delivery
  • Establish Frame Agreements for the required item or item group
  • Identify, assess and select vendors based on their capability for
    delivering commodities and services
  • Coordinate activities of vendors performing supply related
    activities, and ensure that they understand and adhere to relevant UNHCR
    rules and procedures
  • Keenly monitor performance of vendors under Frame Agreements by
    analysing the products and delivery performance
  • Maintain vendor and item master databases
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts
  • Actively participate in Committee on Contracts meetings, probe
    unclear issues and participate with expert procurement advice, when
    requested. Follow up on decisions or actions from the Committee
  • Monitor the quality and accuracy of supply chain related data in
    relevant business systems. Compile and analyse statistical information,
    identify trends and developments in supply chain related matters that will
    assist in decision making
  • Perform any other responsibility deemed necessary or as delegated by
    the supervisor in order to meet the level of service requires by the
    organisation.
Key Performance Indicators:
  • UNHCR supply chain rules and procedures are applied in a consistent,
    effective and transparent manner
  • UNHCR delivers timely and quality goods and services to persons of
    concern
  • UNHCR has effective partners to support supply activities within
    area of responsibility


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Supply Associate
    (Procurement) job opportunity should have completed secondary school
    education with post-secondary training / certificate in supply chain,
    procurement, logistics, business administration, commerce, economics or
    related field
  • At least six years of previous relevant job experience
  • Supply Chain learning programmes and/or other procurement/logistics
    related.
  • Excellent knowledge of English and working knowledge of another UN
    language and /or local language.
  • Competency in any other UN language(s)
How to Apply:
All interested
candidates who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 28th May 2018
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