UN Senior Admin/Human Resources Assistant Career Jobs – United Nations High Commissioner for Refugees (UNHCR)

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Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Mbarara,
Uganda
Position Number: UNOPS/37/18/02
Internal/External Vacancy Notice Number: UNOPS-037/2018  
Reports to:
Human Resources Officer 
Post Grade: LICA-5
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:  The Senior Admin/Human Resources Assistant will function under
direct supervision of the Human Resources Officer, Or Admin Officer assisting
him/her in personnel administration and other HR related matters, including the
process of recruitment and appointment of staff, and in the performance
management and welfare issues of staff under area of responsibility (AOR). The
incumbent provides administrative and HR services to all colleagues in UNHCR
Uganda primarily for Affiliated Workforce (AWF). The services provided include
monitoring of attendance record, arranging medical examinations, participating
in selection process, briefing new arrivals, etc. The incumbent performs
personnel administration tasks including recruitments, separations, contracts
timely renewal among others. . The incumbent also liaises with internal and
other external entities in obtaining necessary permits, security clearances,
etc. The nature of certain administrative/personnel functions requires the
maintenance of strict confidentiality and discretion.
Key Duties and Responsibilities: 
  • Assist in the recruitment, assignment
    and reassignment of Affiliated Workforce (AWF) staff. Prepare documents
    for the interview panel for the recruitment of AWF staff.
  • Update personnel related information
    required for AWF staff.
  • Guide AWF staff members on their rights,
    obligations, benefits and entitlements, and assist them in interpreting
    staff rules and regulations.
  • Assist in administering medical
    insurance plan for AWF staff. Provide administrative support to AWF staff
    and dependants in case of medical evacuations.
  • Maintain personnel records in the
    office, including maintenance of the attendance, overtime and leave
    records. Draft routine correspondence, memoranda and reports.
  • Apply for travel authorisation and
    obtain security clearances for travel on missions to the Field Offices.
  • Make logistic and administrative
    arrangements for staff members travel on mission.
  • Maintain records and calendar of all
    missions and workshops.
  • Record minutes on HR/Admin meetings and
    keep track of the pending task list.
  • To follow up and liaise with Supply/
    Program unit for local procurement.
  • To do the necessary coordination in
    respect of transport for the verification team and necessary equipment and
    etc. between the settlement and office and implement all necessary record
    and documentation.
  • To follow up and arrange the catering
    and food supply for the verification team.
  • Perform any other related duties as
    required.
Key Performance Indicators:
  • The workforce in the AOR is
    well-informed of the organisation’s human resources policies and
    practices.
  • UNHCR provides a healthy, safe and
    respectful working environment for its workforce in the AOR.
  • UNHCR country office in Uganda receives
    administrative and Human Resources support to meet its current and future
    operational needs.

Qualifications, Skills and Experience:
  • The ideal candidate for the United
    Nations UNHCR Senior Admin/Human Resources Assistant job opportunity
    should have completed secondary education or equivalent technical or
    commercial school with certificate/training in Business Administration,
    Finance, Office Management, Human Resources or other related field.
  • At least five years of previous relevant
    work experience.
  • Good computer skills (MS office and
    People soft applications).
  • Fluency in English and working knowledge
    of another relevant UN language or local language.
  • Good knowledge of UNOPS administrative
    and HR procedures and processes and exposure to provision of support
    services in an international organization.
How to Apply:
All interested
candidates who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 3rd June 2018
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