The Ugandan Jobline

• Offer technical support to the Local
  Committee on Contracts as required the office: Constituting a quorum and
  notifying Members/Alternates of the date, time and place of meetings as
  covered by the Chairperson Circulating the agenda and documentation to the
  Committee
• Making any other necessary arrangements
  with respect to meetings and other responsibilities of the Committee,
  including related administrative matters
• Drafting and circulating the Minites of
  each meetings
• Maintaining a Committee on Contracts
  file with copy of all Submissions, Minutes and annual reports
• Maintaining the tracking table of
  Submissions and Decisions on an on-going basis, using Template B4
• Preparing periodic reports as required
  by the Committee
• As the Chair of the Bid Opening
  Committee, the LCC Secretary will also be: Sending out formal solicitation
  documents to interested suppliers through the neutral bidding e-mail
• Monitoring the closing date of tenders
  and scheduling the BOC on the day after closure
• Opening the financial envelopes together
  with the BOC members, initiating and date/time stamping each page of
  bids/offers
• Preparing the BOC report and
  distributing it together with the technical offers to the TEC, informing
  Supply Based on the TEC report, opening the financial envelopes of
  suppliers who successfully passed the technical evaluation
• Preparing the BOC report and providing
  it together with the financial offers to Supply Managing the receipt and
  distribution of samples, if applicable
• Performs any other duties as required by
  the supervisor
• Prepares, updates, maintains inventory
  records of non-expendable equipment. Orders and controls stationery
  supplies
• Keenly monitors, controls and ensures
  proper implementation of assistance projects, processes and prepares
  related transactions, financial and administrative documents and maintains
  contacts with IPs and authorities, regarding UNHCR’s projects.
• Organize meetings with IPs to evaluate
  financial performance.
• Briefs both international and national
  personnel on general administrative matters, provides advice and ensures
  administrative support as required.
• Performs any other duties as assigned by
  the Supervisor.

• Analyses and maintains an overview of
  the work of the office to ensure that timely administrative support is
  provided in general and specialised areas.
• Perform personnel administration tasks
  including interpretation and processing entitlements, issuance of
  contracts and maintenance of various personnel records and files.

• The ideal candidate for the United
  Nations UNHCR Administrative Associate (LCC Secretary) job opportunity
  should have completed Secondary Education with post-secondary
  courses/training/diploma in Accounting or Business Administration.,
  Commerce or Advanced Training in Finance;
• At least eleven years of previous job
  experience relevant to the function;
• Knowledge of UNHCR/UN administrative and
  financial rules and regulations;
• Good computer skills (MS office and
  People soft applications)
• Fluency in English and working knowledge
  of another relevant UN language or local language (as applicable in the
  duty station).
• In offices where the working language is
  not English
• Excellent knowledge of UN working
  language of duty station and working knowledge of English
• Excellent drafting skills
• Knowledge and working experience of MSRP
  Finance and EPM Budget applications. Completion of UNHCR learning
  programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or
  local languages.

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