The Ugandan Jobline

• General management of agency vehicles in co-operation with the
  Operations Director
• Ensure that all vehicles are safe and road-worthy
• Ensure that all vehicles have proper on-board vehicle documentation.
• Maintain administrative vehicle files for each vehicle
• Continuous tracking of vehicle log-sheets; responsible for monthly
  compilation and submission of log-sheets.
• Schedule vehicle use to meet programmatic and operational needs
• Ensure trip tickets are used by program staff and approved by
  necessary persons
• Maintain vehicle movement board daily
• Oversee and ensure proper use of the vehicles.
• Oversee fuel consumption purchase and tracking including
  coordination with gas station(s)
• Organize cleaning of vehicles
• Organize regular service schedules for vehicles
• Maintain service schedule files
• Ensure major repairs are done in a timely manner
• Track vehicle expenses in accordance with the respective procurement
  policy
• File Monthly Vehicle Consumables sheet for each vehicle separately
• Order and maintain stock of spare parts and consumables.
• Manage drivers’ leave schedules ensuring smooth operation of the
  fleet
• Coordinate with Human Resources to ensure proper tracking of
  drivers’ HR file
• Ensure drivers are licensed and trained
• Actively participate in hiring and disciplinary measures for
  drivers.
• Coordinate with communications department to ensure regular vehicle
  communications.
• Ensure security measures for vehicles such as parking, storage of
  keys, emergency supplies, etc
• Work in close coordination with Security, organize levies as needed
  for field trip
• Ensure that security incident reports are completed and filed (if
  related to vehicles)
• Ensure that accident reports are completed and filed
• Responsible for oversight of vehicle rentals including tracking of
  leases and payments.

• Act as Asset Controller for MC Uganda
• Tasked with the maintenance a computerized asset database of all
  assets belonging to Mercy Corps Uganda program (includes coordination with
  finance department)
• Assist with implementation of asset tracking system including use of
  asset tags, movement of assets and upkeep of an asset register.
• Making of asset MC System as it could be centralized through main
  office Kampala.
• All other activities as assigned to ensure the smooth logistics
  operation;
• Conduct himself/herself both professionally and personally in such a
  manner as to bring credit to Mercy Corps and to not jeopardize its
  humanitarian mission in Uganda.

• The ideal candidate for the Mercy Corps Transport Officer job
  opportunity should hold a Bachelor’s Degree in Transport and Logistics
  Management or a closely related field.
• At least three years’ experience in vehicle fleet management
  preferred
• Computer literacy skills; strong MS-Excel and MS Word skills
• Good spoken and written English
• Valid drivers’ license and extensive driving experience with a clean
  record
• Thorough technical knowledge of Toyota Land Cruiser and Toyota Hilux
  vehicles
• Conscientious with an excellent sense of judgment
• Excellent organizational skills
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of
  people
• Ability to work as part of a team and coordinate with project
  personnel.

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