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Senior Program Manager US Non-profit Careers – Heifer International
Job Title: Senior Program Manager
Organization: Heifer
International
International
Duty Station: Kampala,
Uganda
Uganda
Reports to: Country
Director
Director
About US:
Heifer
International, an international not-for-profit organization founded in 1944 in
the United States of America, works with resource constrained families in 125
countries worldwide to develop innovative solutions to the underlying causes of
hunger, poverty and environmental degradation.
International, an international not-for-profit organization founded in 1944 in
the United States of America, works with resource constrained families in 125
countries worldwide to develop innovative solutions to the underlying causes of
hunger, poverty and environmental degradation.
Job Summary: The
Senior Program Manager provides leadership and management for all Heifer Uganda
Programs in the field, including leading the planning, design, development,
implementation, monitoring and evaluation of the country programs and ensuring
the quality of projects, implementation, reporting, and field level management
is of the highest standards. The Senior Program Manager enforces quality
assurance with all projects being implemented by Heifer International in
Uganda. He/she provides line management support to all Program Managers and
Project Coordinators including overall management of their performance. The
Senior Program Manager supports the translating of Heifer International’s
Global Vision and strategy into project implementation and ensuring project
design and implementation are geared towards achieving scale and impact,
attracting funding to diversify funding resources and that the project
implementation processes respond to Heifer International’s need to strengthen
global operating systems. With the support of the Country Director, He/ She
leads the process for developing and growing Heifer Uganda’s Program to reflect
a fair balance in the project portfolios that will include but are not limited
to Integrated Livestock Development & Pro-poor Value Chain Development,
Climate Change Adaptation, Women and Youth empowerment and Farmers’
Institutional Capacity building and holistic Community Development
Senior Program Manager provides leadership and management for all Heifer Uganda
Programs in the field, including leading the planning, design, development,
implementation, monitoring and evaluation of the country programs and ensuring
the quality of projects, implementation, reporting, and field level management
is of the highest standards. The Senior Program Manager enforces quality
assurance with all projects being implemented by Heifer International in
Uganda. He/she provides line management support to all Program Managers and
Project Coordinators including overall management of their performance. The
Senior Program Manager supports the translating of Heifer International’s
Global Vision and strategy into project implementation and ensuring project
design and implementation are geared towards achieving scale and impact,
attracting funding to diversify funding resources and that the project
implementation processes respond to Heifer International’s need to strengthen
global operating systems. With the support of the Country Director, He/ She
leads the process for developing and growing Heifer Uganda’s Program to reflect
a fair balance in the project portfolios that will include but are not limited
to Integrated Livestock Development & Pro-poor Value Chain Development,
Climate Change Adaptation, Women and Youth empowerment and Farmers’
Institutional Capacity building and holistic Community Development
Key Duties and Responsibilities:
Program Management
(25%)
(25%)
·
Assume
overall responsibility for the management of all Heifer Uganda programs and
provide line management support to all Program Managers and Project
Coordinators.
Assume
overall responsibility for the management of all Heifer Uganda programs and
provide line management support to all Program Managers and Project
Coordinators.
·
Provide
Leadership Managers and Project Coordinators (PC’s) in the management of the
field resources and project budgets and ensure these are used in compliance
with approved guidelines.
Provide
Leadership Managers and Project Coordinators (PC’s) in the management of the
field resources and project budgets and ensure these are used in compliance
with approved guidelines.
·
Implement
annual performance management process for all Program Managers and Project
Coordinators and support them to ensure these cascades to all Program staff.
Implement
annual performance management process for all Program Managers and Project
Coordinators and support them to ensure these cascades to all Program staff.
Program Planning
and Budgeting (15%)
and Budgeting (15%)
·
Ensure
managers all develop annual budgets and work-plans consistent with project
documents and donor contracts.
Ensure
managers all develop annual budgets and work-plans consistent with project
documents and donor contracts.
·
Ensure
that the project team undertaking the necessary review and updating of the
work-plans and budgets to respond to emerging field implementation challenges
and project review processes.
Ensure
that the project team undertaking the necessary review and updating of the
work-plans and budgets to respond to emerging field implementation challenges
and project review processes.
·
Lead the
field program in the LOA revision process based on the ground performance and
realities.
Lead the
field program in the LOA revision process based on the ground performance and
realities.
·
Provide
leadership in the review of the Heifer Uganda Country program Framework.
Provide
leadership in the review of the Heifer Uganda Country program Framework.
Budget Management
and Monitoring (15%)
and Monitoring (15%)
·
Work in
close coordination with the finance department and the Country Director,
undertake monthly and quarterly budget monitoring and variance analysis with
all Program Managers and support the projects in reviewing and tracking spending
to adhere to annual budgets.
Work in
close coordination with the finance department and the Country Director,
undertake monthly and quarterly budget monitoring and variance analysis with
all Program Managers and support the projects in reviewing and tracking spending
to adhere to annual budgets.
·
Lead the
Program Managers in undertaking corrective management actions arising out of
budget monitoring reports.
Lead the
Program Managers in undertaking corrective management actions arising out of
budget monitoring reports.
·
In
coordination with the Finance department and the Country Director, approve
program related requests for reconciliations in line with work plans and
financial management procedures.
In
coordination with the Finance department and the Country Director, approve
program related requests for reconciliations in line with work plans and
financial management procedures.
Program Reporting
(20%)
(20%)
·
Keenly
review regular quarterly, semi- and annual reports from the Program Managers
and Project Coordinators and support them to comply with requirements of quality
reporting and timeliness.
Keenly
review regular quarterly, semi- and annual reports from the Program Managers
and Project Coordinators and support them to comply with requirements of quality
reporting and timeliness.
·
Review
donor reports from the Program Managers and Project Coordinators to ensure they
comply with requirements in terms of quality and timelines and ensure these are
of the highest standards.
Review
donor reports from the Program Managers and Project Coordinators to ensure they
comply with requirements in terms of quality and timelines and ensure these are
of the highest standards.
·
Compile
quarterly Country Program Reports to provide oversight of the Country Program
implementation.
Compile
quarterly Country Program Reports to provide oversight of the Country Program
implementation.
·
Compile
the Heifer International Annual Board ends report.
Compile
the Heifer International Annual Board ends report.
Program Development
and Fundraising (15%)
and Fundraising (15%)
·
Work in
close collaboration with the Country Director, support Program development work
with all the regional teams to grow and develop Uganda Programs portfolio.
Work in
close collaboration with the Country Director, support Program development work
with all the regional teams to grow and develop Uganda Programs portfolio.
·
Support
Heifer Uganda’s fundraising work through background information gathering,
Concept Development and proposal development.
Support
Heifer Uganda’s fundraising work through background information gathering,
Concept Development and proposal development.
·
Support
field teams in ensuring that Heifer Uganda interventions are appropriately
designed and benefiting correctly targeted beneficiaries and creating the
desired impact with participants
Support
field teams in ensuring that Heifer Uganda interventions are appropriately
designed and benefiting correctly targeted beneficiaries and creating the
desired impact with participants
Documentation and
lessons learning (10%)
lessons learning (10%)
·
Support
country projects in developing and documenting lessons learnt and experiences
for dissemination and sharing to inform future project development.
Support
country projects in developing and documenting lessons learnt and experiences
for dissemination and sharing to inform future project development.
·
Provide
leadership in incorporating Lessons learned into projects being designed and
implemented.
Provide
leadership in incorporating Lessons learned into projects being designed and
implemented.
Key Result Areas:
·
Staff
performance management system for all program staff implemented on a quarterly
and annual basis ensuring the achievement of 100% of the set performance
targets.
Staff
performance management system for all program staff implemented on a quarterly
and annual basis ensuring the achievement of 100% of the set performance
targets.
·
Enhanced
compliance and accountability in the management of project resources, achieving
100% compliance.
Enhanced
compliance and accountability in the management of project resources, achieving
100% compliance.
·
Over 80
% of the planned milestones are achieved by the projects.
Over 80
% of the planned milestones are achieved by the projects.
·
Ensure
100% compliance donor contractual obligations by all the project staff.
Ensure
100% compliance donor contractual obligations by all the project staff.
·
Project
work-plans and budgets (annual, quarterly and monthly) developed for all
approved projects every financial year and implemented in line with project
documents and work-plans.
Project
work-plans and budgets (annual, quarterly and monthly) developed for all
approved projects every financial year and implemented in line with project
documents and work-plans.
·
Periodic
and timely reviews of budgets and re-forecasting of all approved projects
work-plans undertaken and shared with Headquarters and respective donors,
ensuring alignment with the donor contracts.
Periodic
and timely reviews of budgets and re-forecasting of all approved projects
work-plans undertaken and shared with Headquarters and respective donors,
ensuring alignment with the donor contracts.
·
Effective
management of partnerships between beneficiary groups and producer
organizations who are supported by the project, to ensure 100% adherence with
the LOAs.
Effective
management of partnerships between beneficiary groups and producer
organizations who are supported by the project, to ensure 100% adherence with
the LOAs.
·
Biannual
and annual review of the Uganda Country Program Framework with clear actions to
address any gaps that may be observed.
Biannual
and annual review of the Uganda Country Program Framework with clear actions to
address any gaps that may be observed.
·
Monthly
and Quarterly budget for all ongoing projects highlighting status of project
spending and presenting these in the monthly operational meetings
Monthly
and Quarterly budget for all ongoing projects highlighting status of project
spending and presenting these in the monthly operational meetings
·
Implementing
and tracking all the proposed corrective measures to address any variances
beyond +/-10%, ensuring that the spending is brought on track within the
planned period
Implementing
and tracking all the proposed corrective measures to address any variances
beyond +/-10%, ensuring that the spending is brought on track within the
planned period
·
Ensure
program request for reconciliations approved in line with work-plans and
financial management procedures
Ensure
program request for reconciliations approved in line with work-plans and
financial management procedures
·
All
project progress reports (quarterly, semi- and annual reports) from the Program
Managers and Project Coordinators are compliant with expected quality standards
and timelines
All
project progress reports (quarterly, semi- and annual reports) from the Program
Managers and Project Coordinators are compliant with expected quality standards
and timelines
·
Four (4)
Uganda Country Program Quarterly Reports are compiled annually within the
stipulated timelines
Four (4)
Uganda Country Program Quarterly Reports are compiled annually within the
stipulated timelines
·
Heifer
International Annual Board Ends report compiled and submitted within the
stipulated timelines
Heifer
International Annual Board Ends report compiled and submitted within the
stipulated timelines
·
At least
2 fundraising opportunities identified and responded to annually.
At least
2 fundraising opportunities identified and responded to annually.
·
Resource
mobilization plans developed to enable achievement of the objectives of the
Country Program Framework
Resource
mobilization plans developed to enable achievement of the objectives of the
Country Program Framework
·
At least
3 partnerships are annually established for program development
At least
3 partnerships are annually established for program development
·
Effective
designs and models are developed and incorporated in new projects to achieve
the required scale and impacts
Effective
designs and models are developed and incorporated in new projects to achieve
the required scale and impacts
·
At least
two successful cases per year per ongoing project are documented from projects
and disseminated through different platforms
At least
two successful cases per year per ongoing project are documented from projects
and disseminated through different platforms
·
Lessons
learnt from projects documented and disseminate to stakeholders before end of
each project
Lessons
learnt from projects documented and disseminate to stakeholders before end of
each project
·
Successful
business models documented before end of projects for replication or scale up
Successful
business models documented before end of projects for replication or scale up
Qualifications, Skills and Experience:
·
The
applicant for the Heifer International Senior Program Manager job placement
must hold a Bachelor’s Degree in Rural Development, Project Planning and
Management, Agriculture, Agribusiness and Animal Science, Veterinary Medicine
and other relevant qualification
The
applicant for the Heifer International Senior Program Manager job placement
must hold a Bachelor’s Degree in Rural Development, Project Planning and
Management, Agriculture, Agribusiness and Animal Science, Veterinary Medicine
and other relevant qualification
·
Seven
(7) years of relevant experience in Program management, extension and community
development work.
Seven
(7) years of relevant experience in Program management, extension and community
development work.
·
Master’s
Degree in relevant professional discipline is desired
Master’s
Degree in relevant professional discipline is desired
·
Four (4)
years of supervisory/managerial experience.
Four (4)
years of supervisory/managerial experience.
·
Thorough
understanding of programming processes, systems and principles, and the ability
to provide leadership and support to staff working at community level.
Thorough
understanding of programming processes, systems and principles, and the ability
to provide leadership and support to staff working at community level.
·
Solid
skill, knowledge and foundation in proposal development and of the project
management cycle.
Solid
skill, knowledge and foundation in proposal development and of the project
management cycle.
·
Sound
understanding of value chain development on various agricultural commodities
including dairy and livestock sectors.
Sound
understanding of value chain development on various agricultural commodities
including dairy and livestock sectors.
·
Sound
understanding of integrated development issues and critical analysis of the
root causes of poverty in Uganda.
Sound
understanding of integrated development issues and critical analysis of the
root causes of poverty in Uganda.
·
Knowledge
of development issues, trends, challenges and opportunities and implications to
community development.
Knowledge
of development issues, trends, challenges and opportunities and implications to
community development.
·
Demonstrated
knowledge of strategic planning processes, social capital development and
Markets for the poor (M4P) approach.
Demonstrated
knowledge of strategic planning processes, social capital development and
Markets for the poor (M4P) approach.
·
Demonstrated
experience of working with the private sector and having managed a business
enterprise.
Demonstrated
experience of working with the private sector and having managed a business
enterprise.
·
Good
understanding of annual work planning and budgeting and budget monitoring.
Good
understanding of annual work planning and budgeting and budget monitoring.
·
A good
understanding of monitoring and evaluation processes.
A good
understanding of monitoring and evaluation processes.
·
Solid
project management and reporting skills.
Solid
project management and reporting skills.
·
Sound
project and proposal development skills.
Sound
project and proposal development skills.
·
A good
understanding and sensitivity to issues associated with poverty, hunger and
environment, and knowledge of the context to which non-profit organizations
operate.
A good
understanding and sensitivity to issues associated with poverty, hunger and
environment, and knowledge of the context to which non-profit organizations
operate.
·
Solid
knowledge and experience in extension methodologies.
Solid
knowledge and experience in extension methodologies.
·
Experience
in Agribusiness development, especially developing livestock value chains,
market facilitation approaches and development of farmer business institutions.
Experience
in Agribusiness development, especially developing livestock value chains,
market facilitation approaches and development of farmer business institutions.
·
Knowledge
and experience in training and participatory training methodologies.
Knowledge
and experience in training and participatory training methodologies.
·
Team
leadership skills, with good abilities of addressing conflicts amongst diverse
teams and constituents.
Team
leadership skills, with good abilities of addressing conflicts amongst diverse
teams and constituents.
·
Excellent
organizational skills.
Excellent
organizational skills.
·
Proficient
knowledge of word processing, spreadsheets, presentation tools, electronic mail
(Microsoft Office preferred) and Internet.
Proficient
knowledge of word processing, spreadsheets, presentation tools, electronic mail
(Microsoft Office preferred) and Internet.
·
Demonstrated
proficiency in English and Swahili, both oral and written.
Demonstrated
proficiency in English and Swahili, both oral and written.
·
Motivated
to work responsibly with little supervision
Motivated
to work responsibly with little supervision
·
Ability
and willingness to work a flexible schedule
Ability
and willingness to work a flexible schedule
·
Preparing
and presenting project reports and presentations in a well-designed and
attractive format with superior attention to detail.
Preparing
and presenting project reports and presentations in a well-designed and
attractive format with superior attention to detail.
·
Demonstrated
creativity, ability to think systematically, willingness and ability to
incorporate innovative solutions.
Demonstrated
creativity, ability to think systematically, willingness and ability to
incorporate innovative solutions.
·
Excellent
interpersonal and communication skills with the ability to work cooperatively,
tactfully and diplomatically with culturally diverse groups of people.
Excellent
interpersonal and communication skills with the ability to work cooperatively,
tactfully and diplomatically with culturally diverse groups of people.
·
Willingness
and ability to assign and review the work of line managed staff and to use
participatory management skills with junior and senior staff.
Willingness
and ability to assign and review the work of line managed staff and to use
participatory management skills with junior and senior staff.
·
Proven
team leadership and supervisory skills with the ability to train and work
cooperatively with a diverse staff.
Proven
team leadership and supervisory skills with the ability to train and work
cooperatively with a diverse staff.
·
Regularly
conduct stakeholder analysis to strengthen partnerships and leveraging of
resources
Regularly
conduct stakeholder analysis to strengthen partnerships and leveraging of
resources
·
Constant
face-to-face, telephone and electronic communication with colleagues and the
general public to scale up country program visibility and publicity.
Constant
face-to-face, telephone and electronic communication with colleagues and the
general public to scale up country program visibility and publicity.
·
May
require constant sitting; working at a computer and focusing for extended
periods of time and performing office work in the field and/or in remote
conditions.
May
require constant sitting; working at a computer and focusing for extended
periods of time and performing office work in the field and/or in remote
conditions.
·
Working
with sensitive information and maintaining confidentiality.
Working
with sensitive information and maintaining confidentiality.
·
Ability
to manage and execute multiple tasks with little supervision while meeting
sometimes inflexible deadlines.
Ability
to manage and execute multiple tasks with little supervision while meeting
sometimes inflexible deadlines.
How to Apply:
All suitably
qualified candidates are encouraged to apply online at the link below
qualified candidates are encouraged to apply online at the link below
Deadline: 25th May 2018
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