The Ugandan Jobline

• Provides
  guidance and assistance to the Company and staff in all aspects of
  purchasing.
• Ensures
  that all purchasing is in compliance with regulations and laws related to
  purchasing practices and in accordance with Company standard practices.
• Prepares
  and develops bid documents and supplier bid lists to obtain competitive
  quotations on commodities and services.
• Promotes
  the Purchasing section as an effective resource for addressing Supply
  Management issues.
• Keeps
  constantly apprised of economic / business situations as they affect
  purchasing policy; makes recommendations to adequately meet those changing
  conditions.
• Develops
  and updates department procedures and recommends changes to related
  college standard practices; interprets policies and procedures to the
  Company and staff in their need to purchase supplies and services.
• Analyzes
  current procurement activities and recommends improvement through more
  efficient procurement methods, quantity discounts, standardization, value
  analysis and cooperative purchasing.
• Solicits
  information regarding a variety of commodities by telephone, facsimile,
  interview or written requests ensuring cost effectiveness commensurate
  with quality.
• Reviews
  tenders and purchase award documentation with respect to quality,
  suitability, delivery and pricing.
• Responsible
  for awarding a contract with consensus from the respective department.
• Responsible
  for the development and administration of the awarded contract.
• Prepares
  and maintains accurate records and documentation on all solicitations,
  responses, purchases, contracts, correspondence and related follow up.
• Expedites
  outstanding purchase orders to ensure delivery requirements are met.
• Promotes
  and develops contact and liaison with the external supplier community and
  the Company.
• Interviews
  current suppliers to improve levels of service and new suppliers to
  develop and establish new sources of supply.
• Collects
  and reports statistics to measure commodity and/or supplier performance.
• Prepares
  reports to ensure compliance with related laws and regulations..
• Coordinates
  and resolves problems with end user departments and suppliers.
• Assist
  in resolving Accounts Payable invoice discrepancies and variances after
  Accounts Payable make initial inquiry.
• Assists
  Shipping and Receiving with shipment /transportation related discrepancies
  and variances.
• Performs
  other related duties such as special assignments and annual major
  objectives as required.

• The
  applicant must be a certified Professional Purchaser accreditation and/or
  Business Degree,
• Three
  years of experience in International Procurement.
• Maintains
  confidentiality of purchasing and financial information.
• Ensures
  compliance with standard practices, regulations and statutes.

• Core
  Performance Competencies for all employees of the Company :
• Building
  Rapport – developing good relationships; getting along well with people
  and putting them at ease.
• Client/Customer
  Awareness – exemplifying excellent customer service skills.
• Interpersonal
  Relations – recognizing the “people” aspect of issues and the need for
  positive relationships; produces good results through interaction with
  others.
• Listening
  Skills – attentive hearing; demonstrating understanding from what has been
  expressed.
• Organizing/Planning
  Ability – problem solving and time management skills; meeting as well as
  working under deadlines; goal setting based on priorities.
• Personal
  Work Ethic – meeting as well as working under deadlines; setting high
  standards for oneself.

• Attention
  to Detail – Checking for accuracy in one’s work; controlling/eliminating
  errors; showing concern for all areas of a task, however small.
• Analytical
  Skills – Collecting, comparing and relating data from different sources;
  identifying issues; anticipating problems.
• Integrity
  – can be trusted to perform duties in a proper and honest manner.
• Computer
  Skills – using appropriate computer skills and knowledge, ranging from
  data entry to systems analysis, to achieve work goals.
• Consultative
  Skills – Giving effective professional advice to meet the identified needs
  of the client/customer.
• Team
  Skills – being able to work collaboratively with others in a participative
  management environment; working independently as well as working on a
  team.
• Written
  Skills – Conveying information accurately in an appropriate written
  format; expressing oneself effectively in writing. 

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