Senior Procurement Officer Job Opportunity – Medequip Limited

Job Title:        Senior Procurement Officer
Organisation: Medequip
Duty Station: Kampala,
Reports to: Chief
Executive Officer and Chief Financial Officer
About US:
Medequip Limited is one of the
leading distributors of medical equipment, supplies and consumables in Uganda,
especially imaging and radiology, critical care, surgical, and medical
Job Summary: The Senior
Procurement Officer will be responsible for the timely procurement of goods and
services for the Company, ensuring cost effectiveness commensurate with
quality.  All purchases shall be in
accordance with Company standard practices, and all mandatory laws of the
Sovereign Country. The Officer will promote and maintain a high level of
communication and liaison with the external supplier community and
Key Duties and Responsibilities: 
  • Provides
    guidance and assistance to the Company and staff in all aspects of
  • Ensures
    that all purchasing is in compliance with regulations and laws related to
    purchasing practices and in accordance with Company standard practices.
  • Prepares
    and develops bid documents and supplier bid lists to obtain competitive
    quotations on commodities and services.
  • Promotes
    the Purchasing section as an effective resource for addressing Supply
    Management issues.
  • Keeps
    constantly apprised of economic / business situations as they affect
    purchasing policy; makes recommendations to adequately meet those changing
  • Develops
    and updates department procedures and recommends changes to related
    college standard practices; interprets policies and procedures to the
    Company and staff in their need to purchase supplies and services.
  • Analyzes
    current procurement activities and recommends improvement through more
    efficient procurement methods, quantity discounts, standardization, value
    analysis and cooperative purchasing.
  • Solicits
    information regarding a variety of commodities by telephone, facsimile,
    interview or written requests ensuring cost effectiveness commensurate
    with quality.
  • Reviews
    tenders and purchase award documentation with respect to quality,
    suitability, delivery and pricing.
  • Responsible
    for awarding a contract with consensus from the respective department.
  • Responsible
    for the development and administration of the awarded contract.
  • Prepares
    and maintains accurate records and documentation on all solicitations,
    responses, purchases, contracts, correspondence and related follow up.
  • Expedites
    outstanding purchase orders to ensure delivery requirements are met.
  • Promotes
    and develops contact and liaison with the external supplier community and
    the Company.
  • Interviews
    current suppliers to improve levels of service and new suppliers to
    develop and establish new sources of supply.
  • Collects
    and reports statistics to measure commodity and/or supplier performance.
  • Prepares
    reports to ensure compliance with related laws and regulations..
  • Coordinates
    and resolves problems with end user departments and suppliers.
  • Assist
    in resolving Accounts Payable invoice discrepancies and variances after
    Accounts Payable make initial inquiry.
  • Assists
    Shipping and Receiving with shipment /transportation related discrepancies
    and variances.
  • Performs
    other related duties such as special assignments and annual major
    objectives as required.

Qualifications, Skills and Experience:
  • The
    applicant must be a certified Professional Purchaser accreditation and/or
    Business Degree,
  • Three
    years of experience in International Procurement.
  • Maintains
    confidentiality of purchasing and financial information.
  • Ensures
    compliance with standard practices, regulations and statutes.
Personal Competencies:
  • Core
    Performance Competencies for all employees of the Company :
  • Building
    Rapport – developing good relationships; getting along well with people
    and putting them at ease.
  • Client/Customer
    Awareness – exemplifying excellent customer service skills.
  • Interpersonal
    Relations – recognizing the “people” aspect of issues and the need for
    positive relationships; produces good results through interaction with
  • Listening
    Skills – attentive hearing; demonstrating understanding from what has been
  • Organizing/Planning
    Ability – problem solving and time management skills; meeting as well as
    working under deadlines; goal setting based on priorities.
  • Personal
    Work Ethic – meeting as well as working under deadlines; setting high
    standards for oneself.
In addition, to the Core
Competencies identified as being required by all Company  staff, the following competencies are also
integral to the position:
  • Attention
    to Detail – Checking for accuracy in one’s work; controlling/eliminating
    errors; showing concern for all areas of a task, however small
  • Analytical
    Skills – Collecting, comparing and relating data from different sources;
    identifying issues; anticipating problems
  • Integrity
    – can be trusted to perform duties in a proper and honest manner.
  • Computer
    Skills – using appropriate computer skills and knowledge, ranging from
    data entry to systems analysis, to achieve work goals.
  • Consultative
    Skills – Giving effective professional advice to meet the identified needs
    of the client/customer.
  • Team
    Skills – being able to work collaboratively with others in a participative
    management environment; working independently as well as working on a
  • Written
    Skills – Conveying information accurately in an appropriate written
    format; expressing oneself effectively in writing
How to Apply:
All candidates are encouraged to
hand deliver their applications with updated CVs to our address below;
Medequip (U) Limited,
Block 29 – Plot 1521 Mawanda Rd
P.O Box 23350 Kampala. Uganda
Tel: +256 414 530166

Deadline: 11th May 2018
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