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Receptionist/ Administrator Job Placement – FIG Consult Limited (International School)

Organisation:
FIG Consult Limited (International School)
Duty Station: Kampala,
Uganda
About US:
FIG Consult Limited is
recruiting for a new re-known International School.
Job Summary: The
Receptionist / Administrator will primarilt manage all reception duties,
welcome visitors and clients, telephone, clerical, typing, input information on
computerised systems, other routine services, within the administration
department of the school and to monitor absences on a daily basis in a timely
fashion.  The applicant should be friendly
with a smiling face and a capable of delivering a helping hand always.
Key Duties and Responsibilities:  
·        
Carry out
reception duties
·        
Serving as
the first point of contact for visitors and parents.
·        
The jobholder
will answer all incoming telephone calls, responding to requests for
information
·        
The Receptionist
/ Administrator will be rasked with managing telephone calls
·        
Retain
confidentiality regarding information concerning individual pupils, colleagues
and the school as a whole, where appropriate and as required.
·        
Tasked with
welcoming on-site guests, determine nature of business, and announces guest to
appropriate personnel.
·        
Carry out
routine administrative tasks such as upkeep of generic forms, and various other
standard letters which may be sent home to parents.
·        
Capture information
on computerised systems about pupil records, staff upkeep and all other school
databases, including attendance and including web-generated enquiries.
·        
The Receptionist
/ Administrator will also keenly monitor absences and maintain absence records
on a daily basis, contacting parents/guardians as necessary.  Prepare reports for senior management,
teaching staff and outside agencies.
·        
Provide administative
support to School Head and other offices
·        
Provide
statistical information as required by external agencies.
·        
Updating
and managing media platforms


Qualifications, Skills and Experience:
·        
The Receptionist
/ Administrator must hold a Bachelor’s degree in Business Administration/ or
any equivalent
·        
Two to three
years of work experience as a school /corporate receptionist /administrator. Applicants
with experience in a school setting have an added advantage
·        
Computer
literacy, numerate, typing / secretarial skills
·        
Broad knowledge
and understanding of routine administrative work procedures and protocols
·        
Good communication
skills
·        
Data entry
skills
·        
Excellent
written and verbal communication skills, including the ability to successfully
communicate with the public, other employees and vendors.
·        
Professional
etiquette with an outgoing attitude
·        
Good team
player
·        
A knack for
customer service particularly attending to visitors and clients
·        
Excellent
organizational, coordinating and personal interface skills.
·        
Proven
job diligence, dedication and attention to detail.
·        
Show commitment
to work overtime on occasion.
·        
Experience
in managing the Front Desk / Reception
·        
Excellent
communication and multitasking skills
·        
Show a
positive attitude
·        
Strong work
ethic.
Desirable:
·        
Behave
in a manner which is, at all times, appropriate and which will not damage the
reputation or standing of the School.
·        
Willingness
to contribute to the life and development of the International School.
·        
Skilled in
promoting a friendly, inviting, professional and courteous environment as the
first point of contact for visitors to the school ensuring they are dealt with
promptly and courteously.
·        
Ability
to research information to help with the management of the school.
·        
Willingness
to respond to any request or directive which your Supervisor or may make in
time of emergency or need.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their cover letters
and updated CVs via email to ugandanjobline@gmail.com with the subject line
quoted as “Receptionist / Administrator – International School.”
Deadline: 25th May 2018 by 5.00pm
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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