The Ugandan Jobline

• Work closely with Grantees to complete
  legal incorporation, System for Award Management registrations, and
  dedicated bank accounts for grant funds.
• Work with grantees to prepare and
  complete their cost proposals during the application process to ensure
  compliance with USAID and URC financial rules and regulations.
• Maintain well-organized and updated
  files and records on each sub-grantee.
• Routinely monitor and review
  sub-grantees progress in meeting targets/ deliverables and providing documentation
  of expenditures in line with sub-grant requirements
• Review activities reports from sub
  grantees to ensure compliance.
• Facilitate timely release of
  sub-grantees funding and reimbursement.
• Analyze the monthly financial reports of
  each grant, including: Checking the supporting documentation of each grant
  report (invoices, receipts, quotations, etc.);
• Providing and reconciling grants bank
  statements for each monthly/quarterly report;
• Verifying that monthly spending and
  cumulative spending is consistent with the approved budget for each grant;
  and confirming that the counterpart report complies with the general
  budget of the project.
• Support improvement of sub-grantees
  financial capacity through regular coaching/monitoring.
• Follow up and review of sub-grantee
  accountabilities and reports for direct site support activities.
• Draft periodic reports for the Finance
  & Administration Director and provide recommendations to improve grant
  performance.
• Provide accounting and finance support
  to grants through site visits and scheduled meetings; visit field sites on
  a regular basis to monitor financial-related activities.
• Develop and manage a database (physical
  and electronic files) to maintain information on the selection process,
  contracts, contract modifications and reports for all grants.
• Provide regular feedback to Finance
  Director, COP and Deputy Chief of Party on sub-grantee progress.
• Update and maintain the project tracker
  for sub-grantee progress monthly.
• Develops materials and provides training
  and oversight to facilitate the preparation of reports Participate in
  internal audits and reviews, as required, to ensure compliance with URC
  standards, donor requirements, and generally accepted accounting practices
• Stay abreast of donor policies,
  procedures, rules and regulations; compile and update applicable local
  policies; and train URC’s program and partner staff in these policies
• Responsible for grant monitoring and
  capacity building of recipients in the following areas wherever
  applicable:
• Internal control procedures;
• Allowable costs/cost principles under
  USAID regulations;
• Cash management systems;
• Equipment and Real Property Management;
• Period of availability of funds;
• Procurement standards;
• Program Income;
• Reporting.

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