Grants Manager USAID Project Jobs – University Research Co., LLC (URC)

 Grants Manager
Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Regional Health Integration to Enhance Health Services in East Central Uganda
Project (USAID/Uganda RHITES-EC) Project
Duty Station: Jinja,
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-EC Project:
University Research
Co., LLC (URC) is implementing the USAID Regional Health Integration to Enhance
Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC) whose
aim is to support the implementation of a comprehensive integrated investment
in regional  health, nutritional assistance and HIV/AIDS programs. The
five-year project targets 11 districts in East Central Uganda with an estimated
total population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The Grants Manager will be responsible the financial and sub-contract
management of grants from the funds received under the project. S/he is
responsible for grant monitoring and capacity building of recipients including
internal control procedures; allowable costs/cost principles under USAID
regulations; equipment and real Property Management; Period of availability of
funds. The incumbent will effectively administer sub-grants to enhance the
project’s activities.
Key Duties and Responsibilities:
  • Work closely with Grantees to complete
    legal incorporation, System for Award Management registrations, and
    dedicated bank accounts for grant funds.
  • Work with grantees to prepare and
    complete their cost proposals during the application process to ensure
    compliance with USAID and URC financial rules and regulations.
  • Maintain well-organized and updated
    files and records on each sub-grantee.
  • Routinely monitor and review
    sub-grantees progress in meeting targets/ deliverables and providing documentation
    of expenditures in line with sub-grant requirements
  • Review activities reports from sub
    grantees to ensure compliance.
  • Facilitate timely release of
    sub-grantees funding and reimbursement.
  • Analyze the monthly financial reports of
    each grant, including: Checking the supporting documentation of each grant
    report (invoices, receipts, quotations, etc.);
  • Providing and reconciling grants bank
    statements for each monthly/quarterly report;
  • Verifying that monthly spending and
    cumulative spending is consistent with the approved budget for each grant;
    and confirming that the counterpart report complies with the general
    budget of the project.
  • Support improvement of sub-grantees
    financial capacity through regular coaching/monitoring.
  • Follow up and review of sub-grantee
    accountabilities and reports for direct site support activities.
  • Draft periodic reports for the Finance
    & Administration Director and provide recommendations to improve grant
  • Provide accounting and finance support
    to grants through site visits and scheduled meetings; visit field sites on
    a regular basis to monitor financial-related activities.
  • Develop and manage a database (physical
    and electronic files) to maintain information on the selection process,
    contracts, contract modifications and reports for all grants.
  • Provide regular feedback to Finance
    Director, COP and Deputy Chief of Party on sub-grantee progress.
  • Update and maintain the project tracker
    for sub-grantee progress monthly.
  • Develops materials and provides training
    and oversight to facilitate the preparation of reports Participate in
    internal audits and reviews, as required, to ensure compliance with URC
    standards, donor requirements, and generally accepted accounting practices
  • Stay abreast of donor policies,
    procedures, rules and regulations; compile and update applicable local
    policies; and train URC’s program and partner staff in these policies
  • Responsible for grant monitoring and
    capacity building of recipients in the following areas wherever
    • Internal control procedures;
    • Allowable costs/cost principles under
      USAID regulations;
    • Cash management systems;
    • Equipment and Real Property Management;
    • Period of availability of funds;
    • Procurement standards;
    • Program Income;
    • Reporting.

  • Perform other duties as assigned

  • Qualifications, Skills and Experience:
    • The applicant for the USAID RHITES-EC
      Grants Manager job opportunity must hold a Master’s Degree in Business,
      Management, Finance, Administration, or other related field.
    • Eight years of relevant experience
      managing the financial and administrative components of grants,
      grants-under-contract, subcontracts, preferably in donor-funded programs
      in the health sector.
    • Previous experience with sub granting to
      civil society Organizations, Community Based Organizations and districts
    • Specific experience with USAID
      contracting and grant mechanisms, with demonstrated knowledge of USAID
      financial and management systems, regulations, and reporting requirements.
    • Excellent interpersonal communications,
      and organizational skills.
    • Ability to independently plan and
      execute complex tasks while addressing daily management details and
      remaining organized and focused on long-term deadlines and strategy
    NB: This is a
    re-advertisement so those who applied earlier needn’t send their applications
    How to Apply:
    All suitably
    qualified and interested candidates who wish to join the USAID RHITES EC
    Project should send their cover letters, certificates of good conduct
    curriculum vitae, copies of academic credentials and contact information for
    three professional references addressed to:
    Human Resource
    University Research
    Co., LLC – Centre for Human Services
    Plot 1, East
    Victoria Close, Mpumudde Division,
    Jinja. Uganda
    E-mail to:
    Deadline: 7th May 2018 by 4:00 pm
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